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Representation Review 2021 - Hearings Tuesday 28 September 2021 at 10.00am
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Representation Review 2021 - Hearings Tuesday 28 September 2021 at 10.00am
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Representation Review 2021 - Hearings
28 September 2021
Representation Review 2021 Hearings Agenda
Hearings to be held in the Council Chamber
36 Water Street, Whangārei
on Tuesday 28 September 2021, commencing at 10.00am
Recommendations contained in the council agenda are NOT council decisions. Please refer to council minutes for resolutions.
RĪMITI (Item) Page
1.0 Ngā Mahi Whakapai (Housekeeping)
Key Health and Safety points to note:
· If the fire alarm goes off – exit down the stairwell to the assembly point which is the visitor carpark.
· Earthquakes – drop, cover and hold
· Visitors please make sure you have signed in at reception, and that you sign out when you leave. Please wear your name sticker.
· The toilets are on the opposite side of the stairwell.
· Recommended Covid alert guidance that applies on the day to be followed.
2.0 Karakia Timatanga – Tauāki ā roto (Opening karakia)
3.0 Ngā Whakapahā (apologies)
4.0 Ngā Whakapuakanga (DECLARATIONS OF CONFLICTS OF INTEREST)
5.0 Ngā Take (Decision Making Matters)
5.1 Receipt of Late Submissions 3
5.2 Hearing of submissions 8
Extraordinary Council Meeting item: 5.1
28 September 2021
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TITLE: |
Receipt of Late Submissions |
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From: |
Chris Taylor, Governance Specialist |
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Authorised by Group Manager/s: |
Malcolm Nicolson, Tumuaki - Chief Executive Officer, on 20 September 2021 |
Executive summary/Whakarāpopototanga
Two late submissions were received on council’s 2021 Representation Review Initial Proposal after the close of time for submissions: being 4pm Friday 10 September. One of the late submitters has also indicated he wishes to be heard.
The staff recommendation is that council formally receives the late submissions, on the grounds that this will not impact on the process and there is no legal impediment to receiving a late submission.
It must be noted at the 28 July 2021 council meeting when the Initial Proposal was adopted and submitted for formal consultation, council resolved the following:
Due to the tight legislative timeframes of the Representation Arrangements Review, late submissions will not be accepted.Therefore, if council accepts the late submissions it is technically rescinding a previous decision of council. As per Standing Order 24.6.
24.6 Revocation or alteration by recommendation in report
The local authority, on a recommendation in a report by the Chairperson, Chief Executive, or any committee or subcommittee, may revoke or alter all or part of a resolution passed by a previous meeting. The Chief Executive must give at least two clear working days’ notice of any meeting that will consider a revocation or alteration recommendation.
cl. 30 (6) Schedule 7, LGA 2002.
It should also be noted that if council accepts the late submissions then in accordance with Section 19M of the Local Electoral Act (LEA), any person who makes a submission is given reasonable opportunity to be heard (if that person so requests) and in accordance with section 19N of the LEA, council must consider all submissions received.
1. That the report ‘Receipt of Late Submissions’ by Chris Taylor, Governance Specialist and dated 16 September 2021, be received.
2. That the late submissions received from Mr Brett Collins and Mr SK Reilly be accepted and in accordance with Section 19M of the Local Electoral Act Mr Brett Collins’ request to be heard is approved.
Options
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No. |
Option |
Advantages |
Disadvantages |
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1 |
Receive the late submissions. |
The late submitters have an opportunity to share their views on the proposed representation arrangements. |
None apparent. |
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2 |
Do not receive the late submissions. |
Follows the process approved by council. |
Does not allow the late submitters have an opportunity to share their views on the proposed representation arrangements. |
The staff’s recommended option is Option 1.
Considerations
This is an administrative matter and environmental impacts, community views, Māori impacts, financial implications, implementation issues, significance and engagement and policy/risk management/legislative compliance are not applicable.
Background/Tuhinga
Not applicable.
Attachments/Ngā tapirihanga
Attachment 1: Late submission from Mr
Brett Collins ⇩ 
Attachment 2: Late submission from Mr
SK Reilly ⇩
Extraordinary Council Meeting item: 5.2
28 September 2021
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TITLE: |
Hearing of submissions |
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From: |
Chris Taylor, Governance Specialist |
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Authorised by: |
Chris Taylor, Governance Specialist, on 20 September 2021 |
Please Note:
· The order of submitters in each session will be in accordance with the order of arrival.
· Each submitter has ten minutes to speak. At the conclusion of each speaker, councillors can ask questions of the submitter (through the Chair).
· Karen Mickelson withdrew from being heard.
· The representatives from Federated Farmers may be delayed due to on farm commitments.
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Session 1: 10.00 – 10.30am |
Organisation/Affiliation |
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Liam Joseph Rātana |
Ratana Hapakuku Whānau Trust |
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Tame te Rangi |
Ngāti Whakamaunga me āna uri |
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Anahita Djamali |
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Session 2: 10.30 – 11.00am |
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Margaret Hicks |
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Jane Johnston |
Paihia & Districts Residents & Ratepayers Association Inc. |
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Brett Collins (if late submissions are accepted) |
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Session 3: 11.00am |
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Colin Hannah (President) and John Blackwell (Vice President) |
Federated Farmers Northland |
Attachments/Ngā tapirihanga
Attachment 1: Submissions from those
who wish to be heard ⇩
Attachment 2: All submissions received
on the Representation Review 2021 Initial Proposal ⇩
