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Huihuinga O Te Poari O Te Oneroa-a-Tōhe Friday 24 September 2021 at 10.00am
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Huihuinga O Te Poari O Te Oneroa-a-Tōhe Friday 24 September 2021 at 10.00am
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Te Oneroa-a-Tōhe Board
24 September 2021
Te Oneroa-a-Tōhe Board Agenda
Meeting to be held in the Banquet Room, Te Ahu Centre, Kaitaia
and via Zoom video and teleconferencing
on Friday 24 September 2021, commencing at 10.00am
Recommendations contained in the agenda are NOT
decisions of the meeting.
Please refer to minutes for resolutions.
NGĀ MANA WHAKAHAERE
MEMBERSHIP OF THE Te Oneroa-a-Tōhe Board
Chair: Haami Piripi, Te Rūnanga o Te Rarawa
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Deputy Chair, Cr Mate Radich |
Graeme Neho |
Waitai Petera, Te Rūnanga |
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Wallace Rivers |
Cr Colin (Toss) Kitchen |
Cr Marty Robinson |
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Hon John Carter QSO |
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KARAKIA/WHAKATAU
1.0 karakia me whakatau
2.0 NGĀ WHAKAPAHĀ | apologies
3.0 NGA WHAKAPUAKANGA | declarations of conflicts of interest
4.0 Whakāe Ngā Miniti | Confirmation of Minutes
4.1 Confirmation of Minutes 3
5.1 Financial Report 7
5.2 Review of Te Oneroa-a-Tōhe Governance Operating Model 9
6.0 KARAKIA WHAKAMUTUNGA
Te Oneroa-a-Tōhe Board item: 4.1
24 September 2021
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TITLE: |
Confirmation of Minutes |
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From: |
Rachael King, Planning and Policy Administrator |
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Authorised by: |
Ben Lee, GM - Strategy, Governance & Engagement, on 13 September 2021 |
THAT the minutes of the Te Oneroa-a-Tōhe Board meeting held on 18 June 2021 be confirmed as a true and correct record.
Ngā tapirihanga | Attachments
Attachment 1: Minutes of Meeting
- 18 June 2021 ⇩ 
24 September 2021
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TITLE: |
Financial Report |
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From: |
Rachael King, Planning and Policy Administrator |
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Authorised by: |
Ben Lee, GM - Strategy, Governance & Engagement, on 15 September 2021 |
Whakarāpopototanga | Executive Summary
The purpose of this report is to provide the financial statement of the Te Oneroa-a-Tōhe Board for the period ending 31 August 2021.
THAT the report ‘Financial Report’ by Rachael King, Planning and Policy Administrator and dated 13 September 2021, be received.
Tuhinga | Background
A detailed Financial Report is provided as Attachment 1.
In summary, to date the Board has expended $237,840.16 from the following funds:
1. Board Operational Fund $150,000 $92,179.29 remaining
2. Plan Development Fund $250,000 $69,980.55 remaining
Ngā tapirihanga | Attachments
Attachment 1: Financial Report -
as at 31 August 2021 ⇩ 
Te Oneroa-a-Tōhe Board item: 5.2
24 September 2021
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TITLE: |
Review of Te Oneroa-a-Tōhe Governance Operating Model |
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From: |
Sheila Taylor, Kaiārahi Kaupapa Māori |
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Authorised by: |
Ben Lee, GM - Strategy, Governance & Engagement, on 17 September 2021 |
Whakarāpopototanga | Executive Summary
Since the adoption of Te Rautaki o Te Oneroa-a-Tōhe (the plan) in January 2021, progress in relation to operational delivery has been slower than that desired by the Te Oneroa-a-Tōhe Board (the Board). Given the slow delivery progress, this paper has been drafted to provide the Board with an opportunity to review and consider whether the governance operating model is still fit-for-purpose.
When considering how the operational delivery of the plan can be achieved, it is recommended that the Board review its governance operating model to ensure its structures support a transition from a governance planning phase to an operational delivery phase. Reviewing this model will provide the Board an opportunity to:
Ÿ refresh itself as to its purpose beyond the delivery of the plan,
Ÿ consider whether clarity is required between the governance and operational roles of the Board and staff, and
Ÿ consider how it can encourage collaborative working relationships between the operational staff of council and iwi entities, for the benefit of Te Oneroa-a-Tōhe, Te Hiku Iwi and the wider community.
By undertaking this brief review, the Board also has an opportunity to consider how it can structurally support:
Ÿ efficient and effective operational delivery of Te Rautaki o Te Oneroa-a-Tōhe action items
Ÿ Iwi operational staff to work alongside council staff in the delivery of operational activities
Ÿ ensure technical operational experts are accessible from both iwi and council ensuring:
Ÿ technical operational champions exist within all board represented corporate entities, driving and advocating the operational plan, and
Ÿ that there are balanced perspectives for fair and equitable delivery of the operational plan.
Staff will provide a presentation to the Board to facilitate conversation on these matters.
That the report ‘Review of Te Oneroa-a-Tōhe Governance Operating Model’ by Sheila Taylor, Kaiārahi Kaupapa Māori and dated 16 September 2021, be received.
Tuhinga | Background
Creation of the Board
In 2015, Te Hiku o te Ika Iwi settled historical grievances with the crown via treaty settlement agreements. These settlements produced four pieces of new legislation and amongst other things, resulted in the creation of Te Oneroa-a-Tōhe Board (the Board) (Attachment 1).
To ensure the Board could function effectively, a governance system (underpinned by settlement and local government legislation) was developed. This included the adoption of documents such as Terms of Reference (Attachment 2), Standing Orders (Attachment 3) and Members’ Allowance Policy.
Collectively these documents provided guidance and clarity as to the role of the Board members and assisted in setting collective expectations. They also provide guidance and clarity for staff to perform functions such as; scheduling meetings, sending out meeting invitations, booking meeting venues, and defined an administration process for members’ allowances.
Te Rautaki o Te Oneora-a-Tōhe
Early in its inception, the Board commenced development of a beach management plan. In early 2019, plan development commenced in earnest and in January 2021 the plan came into effect.
The preparation of the Beach Management Plan was a consultative process, where public engagement with beach users and locals was extremely important. The initial stage of public engagement took place in late 2019, with hui held at various locations around the Far North. Following initial feedback from the community, a draft plan was developed for consultation, representing a great deal of work, including substantial community input over 18 months.
Integral to the development of the plan was the creation of a Technical Steering Group. This comprised iwi and council operational staff, consultants, and governance board members – each performing a unique function:
Ÿ Iwi governance members – ensuring the strategic vision and plan development aligned with tikanga and that of the reserve management plans;
Ÿ Consultants – objective and impartial plan development; and
Ÿ Operational staff – ensuring alignment with wider entity direction.
Operational Activities of the Board
With the plan now effective, the Board is being asked to consider whether its governance operating model is still fit for purpose. This includes the:
Ÿ composition and purpose of the Technical Steering Group;
Ÿ the roles and responsibilities of council and iwi corporate entities beyond their appointed governance representatives; and
Ÿ consideration of current and future capability and capacity of iwi entities to participate at an operational delivery level on behalf of the Board.
Staff will present some specific proposals for the Board’s consideration at the meeting.
Next Steps
As a result of Board discussions, council staff will present to the October 2021 board meeting:
Ÿ a summary of the September Board discussion;
Ÿ options developed by council staff, in response to the September Board meeting; and
Ÿ staff’s preferred option for the Board to consider approving.
Ngā tapirihanga | Attachments
Attachment 1: Appendix 1 - Key information
from Te Hiku o Te Ika Iwi and Crown claims settlement legislation ⇩ 
Attachment 2: Appendix 2 - Te
Oneroa-a-Tōhe Board Terms of Reference ⇩
Attachment 3: Appendix 3 - Te
Oneroa-a-Tōhe Board Standing Orders ⇩
