Huihuinga O Te Poari O Te Oneroa-a-Tōhe
Te Oneroa-a-Tōhe Board

Friday 15 October 2021 at 10.00am

 

 

AGENDA
RĀRANGI TAKE

 


Te Oneroa-a-Tōhe Board

15 October 2021

Rārangi Take O Te Poari

Te Oneroa-a-Tōhe Board Agenda

 

Meeting to be held via Zoom video and teleconferencing

on Friday 15 October 2021, commencing at 10.00am

 

Recommendations contained in the agenda are NOT decisions of the meeting.

Please refer to minutes for resolutions.

 

NGĀ MANA WHAKAHAERE

MEMBERSHIP OF THE Te Oneroa-a-Tōhe Board

Chair: Haami Piripi, Te Rūnanga o Te Rarawa

Deputy Chair, Cr Mate Radich
Far North District Council

Graeme Neho
Ngāti Kuri Trust Board

Waitai Petera, Te Rūnanga
Nui o Te Aupouri Trust

Wallace Rivers
NgaiTakato

Cr Colin (Toss) Kitchen
Northland Regional Council

Cr Marty Robinson
Northland Regional Council

Hon John Carter QSO
Far North District Council Mayor

 

 

1.0      karakia me whakatau

2.0      NGĀ WHAKAPAHĀ | apologies   

3.0      NGĀ WHAKAPUAKANGA | declarations of interest

4.0      Whakāturanga | Presentations                                                       3

5.0      Whakāe Ngā Miniti | Confirmation of Minutes

5.1      Confirmation of Minutes                                                       4

6.0      Ngā Rīmiti  | Items

6.1      Financial Report                                                                      8

6.2      Approval of Te Rautaki o Te Oneroa-a-Tōhe Print Run  10

6.3      Te Oneroa-a-Tōhe Governance Operating Model          12

6.4      Technical Steering Group - 2021 priority action items   15

6.5      Presentation - The Mauri Model: impact of scattering of ashes                                                                                       18

7.0      KARAKIA WHAKAMUTUNGA


Te Oneroa-a-Tōhe Board                                                                                 item: 4.0

15 October 2021

 

TITLE:

Whakāturanga | Presentations

From:

Sheila Taylor, Kaiārahi Kaupapa Māori

Authorised by:

Ben Lee, GM - Strategy, Governance and Engagement, on 08 October 2021

 

Whakarāpopototanga| Executive Summary

At the September 2021 Te Oneroa-a-Tōhe Board meeting, the Board discussed the Snapper Bonanza and GLM9 mussel spat fishery.

To further these discussions and better inform the Board about these matters, these stakeholders have been invited to speak to the Board.

Ngā mahi tūtohutia | Recommendation

THAT the presentations from:

Ÿ Snapper Bonanza 2011 Limited (Directors: Dave Collard and John Stewart); and

Ÿ Aquaculture New Zealand (Chief Executive: Gary Hooper)

be received.

 

Ngā tapirihanga | Attachments

Nil

 


Te Oneroa-a-Tōhe Board                                                                                 item: 5.1

15 October 2021

 

TITLE:

Confirmation of Minutes

From:

Rachael King, Planning and Policy Administrator

Authorised by:

Ben Lee, GM - Strategy, Governance and Engagement, on 08 October 2021

 

Ngā mahi tūtohutia | Recommendation

THAT the minutes of Te Oneroa-a-Tōhe Board meeting held on 24 September 2021 be confirmed as a true and correct record.

 

Ngā tapirihanga | Attachments

Attachment 1: Minutes of Meeting - 24 September 2021   


Te Oneroa-a-Tōhe Board  ITEM: 5.1

15 October 2021Attachment 1

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Te Oneroa-a-Tōhe Board                                                                                 item: 6.1

15 October 2021

 

TITLE:

Financial Report

From:

Rachael King, Planning and Policy Administrator

Authorised by:

Ben Lee, GM - Strategy, Governance and Engagement, on 08 October 2021

 

Whakarāpopototanga | Executive Summary

The purpose of this report is to provide the financial statement of the Te Oneroa-a-Tōhe Board for the period ending 30 September 2021.

 

Ngā mahi tūtohutia | Recommendation

THAT the report ‘Financial Report’ by Rachael King, Planning and Policy Administrator and dated 8 October 2021, be received.

 

Tuhinga | Background

A detailed Financial Report is provided as Attachment 1.

In summary, to date the Board has expended $237,798.74 from the following funds:

1.     Board Operational Fund                $150,000                 $92,202.89 remaining

2.     Plan Development Fund                $250,000                 $69,998.37 remaining

 

Ngā tapirihanga | Attachments

Attachment 1: Financial Statement - as at 30 September 2021   


Te Oneroa-a-Tōhe Board  ITEM: 6.1

15 October 2021Attachment 1

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Te Oneroa-a-Tōhe Board                                                                                 item: 6.2

15 October 2021

 

TITLE:

Approval of Te Rautaki o Te Oneroa-a-Tōhe Print Run

From:

Sheila Taylor, Kaiārahi Kaupapa Māori

Authorised by:

Ben Lee, GM - Strategy, Governance and Engagement, on 08 October 2021

 

Whakarāpopototanga | Executive Summary

At the June 2021 meeting of Te Oneroa-a-Tōhē Board (the Board), it was requested that staff:

Ÿ arrange a print run of extra Beach Management Plan booklets up to the value of $800

Ÿ bring the costs of the additional print run back to the board for retrospective inclusion in the budget for the plan launch.

This paper is seeking the approval of the board to engage Calders to print an additional 68 copies of Te Rautaki o Te Oneroa-a-Tōhe.

 

Ngā mahi tūtohutia | Recommendations

1.        THAT the report ‘Approval of Te Rautaki o Te Oneroa-a-Tōhe Print Run’ by Sheila Taylor, Kaiārahi Kaupapa Māori and dated 6 October 2021, be received.

2.        THAT Te Oneroa-a-Tōhe Board approve the costs of $800.84 + GST to print an extra 68 copies of Te Rautaki o Te Oneroa-a-Tōhe.

 

 

Ngā tapirihanga | Attachments

Attachment 1: Calders Quote Q214807   


Te Oneroa-a-Tōhe Board  ITEM: 6.2

15 October 2021Attachment 1

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Te Oneroa-a-Tōhe Board                                                                                 item: 6.3

15 October 2021

 

TITLE:

Te Oneroa-a-Tōhe Governance Operating Model

From:

Sheila Taylor, Kaiārahi Kaupapa Māori

Authorised by:

Ben Lee, GM - Strategy, Governance and Engagement, on 08 October 2021

 

Whakarāpopototanga | Executive Summary

At the September Te Oneroa-a-Tōhe Board (the Board) meeting, a review of the current governance operating model was undertaken.  As a part of this review, the board considered how it could structurally support:

Ÿ efficient and effective operational delivery of Te Rautaki o Te Oneroa-a-Tōhe action items

Ÿ Iwi operational staff to work alongside council staff in the delivery of operational activities

Ÿ ensure technical operational experts are accessible from both iwi and council ensuring:

Ÿ technical operational champions exist within all board represented corporate entities, driving and advocating the operational plan, and

Ÿ that there are balanced perspectives for fair and equitable delivery of the operational plan.

The Board identified a need to distinguish between the roles of:

Ÿ The Board:

Ÿ To provide governance and direction to all those who have a role in, or responsibility for, the Te Oneroa-a-Tōhe management area, to protect and enhance environmental, economic, social, cultural, and spiritual well-being within that area for the benefit of present and future generations; and

Ÿ The Technical Steering Group (TSG):

Ÿ On behalf of the board, assist in the delivery of the beach management plan action items

Ÿ Source information to support the delivery of Te Rautaki o Te Oneroa-a-Tōhe

Ÿ Assist with the preparation of information for decision making

Ÿ Undertake the operational delivery of other board approved activities that are considered a priority by the board.

The Board undertook conversations as to the practicalities of all board having a representative available.  Below are the options developed below in response to this conversation.

 

Ngā mahi tūtohutia | Recommendations

1.        THAT the report ‘Te Oneroa-a-Tōhe Governance Operating Model’ by Sheila Taylor, Kaiārahi Kaupapa Māori and dated 5 October 2021, be received.

2.        THAT Te Oneroa-a-Tōhe Board approve Option _____ as the model that will be used to determine the structure and makeup of the Technical Steering Group.

 

Options

In response to board conversations, staff have identified two TSG models:

Option 1:  Standard Model

Ÿ This model requires all appointing authorities to provide operational or technical expertise.  These resources will then form the TSG.

Ÿ Chairman to approve the final make-up of the TSG

 

Option 2:  Progressive Model

Ÿ This option takes into consideration the capability, capacity and financial constraints for some appointing authorities.

Ÿ This model would see the membership of the TSG consist of:

Ÿ all appointing authorities will retain the opportunity to have unpaid technical experts on the TSG (operational champions); and

Ÿ one iwi technical expert:

­    Iwi technical expert to be approved by Te Oneroa-a-Tōhe chairman

­    NRC to provide financial assistance through to 30 June 2022; and

­    The Board to investigate a joint funding model that will commence 1 July 2022; and

Ÿ staff from Northland Regional Council and Far North District Council.

 

No.

Options

Advantages

Disadvantages

1

Standard model (do nothing)

Ÿ All appointing authorities are represented.

Ÿ No consideration of the capacity, capability, and financial constraints of some appointing authorities.

Ÿ Will not develop council and appointing authority staff relationships.

Ÿ Risk that there will be an imbalance of perspectives at the TSG leading to an unfair and inequitable operational delivery.

2

Progressive model

Ÿ Consideration has been given to the capacity, capability and financial constraints of some appointing authorities.

Ÿ Allows for appointing authorities to identify their own technical experts.

Ÿ Financial constraints associated with Māori participation at the operational level are partially mitigated for the short term.

Ÿ May be difficult to identify one person to represent all iwi.

Ÿ Assistance may not attract the appropriate level of expertise for meaningful participation at the TSG for iwi.

Ÿ May be difficult to identify one person to represent all iwi.

Ÿ Assistance may not attract the appropriate level of expertise for meaningful participation at the TSG for iwi.

Ÿ Does not take into consideration the non-financial contributions that the iwi appointing authorities undertake in relation to the management of Te Oneroa-a-Tōhe.

Ÿ Does not take into consideration the iwi appointing authorities’ goodwill (eg. goodwill with central government agencies and local communities).

Ÿ Does not recognise that the rating agencies for the management of Te Oneroa-a-Tōhe remain the territorial authorities – Far North District Council and Northland Regional Council

The staff’s recommended option is 2.

Tuhinga | Background

Since the adoption of Te Rautaki o Te Oneroa-a-Tōhe (the plan) in January 2021, progress in relation to operational delivery has been slower than that desired by the Te Oneroa-a-Tōhe Board (the Board).  Given the slow delivery progress, this paper has been drafted to provide the Board with an opportunity to review and consider whether the governance operating model is still fit-for-purpose.

When considering how the operational delivery of the plan can be achieved, it is recommended that the Board review its governance operating model to ensure its structures support a transition from a governance planning phase to an operational delivery phase. Reviewing this model will provide the Board an opportunity to:

Ÿ refresh itself as to its purpose beyond the delivery of the plan,

Ÿ consider whether clarity is required between the governance and operational roles of the Board and staff, and

Ÿ consider how it can encourage collaborative working relationships between the operational staff of council and iwi entities, for the benefit of Te Oneroa-a-Tōhe, Te Hiku Iwi and the wider community.

Operational Activities of the Board

With the plan now effective, the Board was asked to consider whether its governance operating model is still fit for purpose.  This included the:

Ÿ composition and purpose of the TSG;

Ÿ the roles and responsibilities of council and iwi corporate entities beyond their appointed governance representatives; and

Ÿ consideration of current and future capability and capacity of iwi entities to participate at an operational delivery level on behalf of the Board.

This paper documents the options the Board will consider for the composition of the TSG.

Ngā tapirihanga | Attachments

Nil


Te Oneroa-a-Tōhe Board                                                                                 item: 6.4

15 October 2021

 

TITLE:

Technical Steering Group - 2021 priority action items

From:

Sheila Taylor, Kaiārahi Kaupapa Māori

Authorised by:

Ben Lee, GM - Strategy, Governance and Engagement, on 08 October 2021

 

Whakarāpopototanga | Executive Summary

At the February 2021 meeting of Te Oneroa-aTōhe Board (the Board), approval was given for the TOATB 2021 workplan (Attachment 1).

However, progress in relation to operational delivery has been slower than that desired by the Board.  Given the slow delivery progress, staff are requesting the Board re-prioritise the TSG workplan and focus on what it would like to see completed by the end of the 2021 calendar year.

Given the restrictions of COVID-19, the exercise will be limited to the TOATB 2021 priority workplan (Attachment 1).

Staff are seeking consensus from the Board as to which action items are a priority as we head into the 2021/22 summer season.

 

Ngā mahi tūtohutia | Recommendation

THAT the report ‘Technical Steering Group - 2021 priority action items’ by Sheila Taylor, Kaiārahi Kaupapa Māori and dated 8 October 2021, be received.

 

Tuhinga | Background

N / A

 

Ngā tapirihanga | Attachments

Attachment 1: TOATB 2021 workplan priority action items   


Te Oneroa-a-Tōhe Board  ITEM: 6.4

15 October 2021Attachment 1

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Te Oneroa-a-Tōhe Board                                                                                 item: 6.5

15 October 2021

 

TITLE:

Presentation - The Mauri Model: impact of scattering of ashes

From:

Sheila Taylor, Kaiārahi Kaupapa Māori

Authorised by:

Ben Lee, GM - Strategy, Governance and Engagement, on 08 October 2021

 

Whakarāpopototanga | Executive Summary

The importance of the impact of scattering of ashes of Te Oneroa-a-Tōhe is recognised in Te Rautaki o Te Oneroa-a-Tōhe via the following action items:

Ÿ Action Item 12: requires Northland Regional Council to reflect tikanga Māori, by including rules in the regional plan prohibiting the scattering of human ashes in the sea, on the beach, on sand dunes and in waterways.

Ÿ Action Item 11: provide information to the public explaining that the scattering of human ashes in the sea, on the beach, on sand dunes and in waterways is inappropriate.  Share information via:

1.  the Board’s website; and

2.  local funeral providers.

As a part of fulfilling these action items, Northland Regional Council (via the TSG) would like to undertake an exercise to better understand the impact of scattering of ashes on the mauri of the beach management area.  This exercise will assist the TSG to develop:

Ÿ improved communications:

Ÿ information collated can be utilised to educate and inform the community and visitors to Te Oneroa-a-Tōhe

Ÿ an exemplar that can be used to build council staff competency and capability:

Ÿ assist council staff in understanding the importance of Te Ao Māori concepts such mauri, tapū and noa and how they can consider and embed tikanga in the business of council; and

Ÿ a pilot for how the impact of scattering of ashes can be considered across Te Taitokerau.

One decision making framework that can be used to perform this analysis is the Mauri model (mauriometer) which uses the concept of mauri as the measure of sustainability. The use of mauri as the measure of sustainability allows for a more accurate representation of the impacts of certain actions/options (eg. scattering of ashes).  The model measures mauri in four dimensions:

Ÿ environmental wellbeing (taiao mauri),

Ÿ cultural wellbeing (hapu mauri),

Ÿ social wellbeing (community mauri) and

Ÿ economic wellbeing (whanau mauri).

Indicators are then chosen that represent the impacts upon mauri for each dimension.  The impact upon indicators is measured using the mauriOmeter which identifies the state of mauri and trends. The mauriOmeter allows for different scenarios to be measured.

A presentation will be made to the Board providing more detail about the Māuri Model and how it may be applied to the beach management area.

 


 

Ngā mahi tūtohutia | Recommendation

THAT the report ‘Presentation - The Mauri Model: impact of scattering of ashes’ by Sheila Taylor, Kaiārahi Kaupapa Māori and dated 6 October 2021, be received.

 

Tuhinga | Background

N/A

 

Ngā tapirihanga | Attachments

Nil