Agenda of Kaipara Moana Remediation Joint Committee

Kaipara Moana Remediation Joint Committee item: 5.1

15 November 2021

TITLE:	Procurement of the Kaipara Moana Remediation Freshwater Management Tool
ID:
From:	Tom Stephens, Principal Integrated Catchment, Healthy Waters; Nic Conland, Taiao Natural Resource Management and John Hutton, Strategic Business Manager, Kaipara Maurikura
Authorised by Group Manager:	Alan Wilcox, Acting Pou Tātaki, on 08 November 2021

He Rāpopoto hautū / Executive summary

Under the Year 1 Work Plan budget of $1.544 million was approved to develop a water quality accounting framework tool for the Kaipara Moana Remediation programme (KMR), with an estimated timeframe for delivery of June 2022 (ID: A1382391).

The project capitalises on the development by Auckland Council of the Freshwater Management Tool (FWMT), which presently covers the Kaipara Moana catchment in the Auckland Council area, by expanding that tool to include the balance of the catchment in the Northland Regional Council area. The planned expansion of the FWMT would focus on KMR needs and objectives, particularly reducing sediment loss into Kaipara Moana, with minimal modification of the underlying structure of the FWMT being required.

In the period to 30 June 2021 preliminary work, including formation of a project team, was undertaken with a focus on taking the required build to procurement.

Under the Year 2 Work Plan the project was reconfirmed and budget of $1.537 million was carried forward into FY2021-22, with a revised timeframe for delivery to December 2022 approved (ID: A1450792). Within the budget are Crown grant contributions of $1.27 million and Council contributions of $0.267 million.

The project team have now identified a preferred approach to procurement, which is to negotiate a contract with suppliers Auckland Council presently uses for the development of the FWMT: Morphum Environmental Limited and Paradigm Environmental Limited.

Taking this approach would be an exception to the procurement policy adopted by the Joint Committee for projects over $250,000, which requires a formal tender and request for quote to be invited by public advertisement, and referral of tenders over $250,000 to the Joint Committee for approval (ID: A1377614). Approval is therefore sought to negotiate directly with Morphum Environmental Limited and Paradigm Environmental Limited without going to market, noting that procurement processes have been developed to ensure a negotiated contract price is fair and reflects market costs.

Clear benefits have been identified with this approach. The suppliers have worked extensively on the FWMT to date, understand the tool intimately, and have proven capability and success in delivering for Auckland Council. Significant time-saving and cost-saving benefits will result, as new providers would require time and resource to come up to speed with the existing build.

If supported, it is recommended the Chief Executive of the Northland Regional Council is delegated the task of finalising commercial contracts with the preferred suppliers.

It is also recommended the total cost of the build and implementation phase of the project is capped at $1.2 million, with the balance of the budgeted Crown grant contribution ($70,000) being held as a contingency. Council contributions ($267,000) will cover staff time to project manage and provide expert technical advice for the build, and may provide further contingency depending on the outcome of detailed budget planning. It is also recommended the Pou Tātaki develop a long-term agreement with Auckland Council (Healthy Waters) for the hosting, operation and compatibility of the KMR tool with the broader FWMT programme.

Ngā tūtohu / Recommendation(s)

1. That the report ‘Procurement of the Kaipara Moana Remediation Freshwater Management Tool ’ by Tom Stephens, Principal Integrated Catchment, Healthy Waters; Nic Conland, Taiao Natural Resource Management and John Hutton, Strategic Business Manager, Kaipara Maurikura and dated 8 November 2021, be received.

2. That a budget cap of $1.2 million for the development, configuration, and deployment of a digital system for integrated catchment management (the Kaipara Moana Remediation Freshwater Management Tool) is approved.

3. That the Chief Executive of the Northland Regional Council is delegated the task of finalising commercial contracts with the preferred suppliers Morphum Environmental Limited and Paradigm Environmental Limited.

4. That the Pou Tātaki develop a long-term agreement with Auckland Council (Healthy Waters) for hosting, operation and maintenance costs associated with the Kaipara Moana Remediation Freshwater Management Tool.

Horopaki / Context

Project overview

The project is designed to capitalise on the development by Auckland Council of the Freshwater Management Tool (FWMT), which presently covers the Kaipara Moana catchment in the Auckland Council area, by expanding the tool to include the balance of the catchment in the Northland Regional Council area. In essence, a KMR version of the Freshwater Management Tool would be developed, or “KMR-FWMT” for short. (It should be noted the project team are keen to work with Kaipara Uri to provide the tool a Kaipara Moana name to recognise the tool’s design for and use by KMR).

The planned expansion of the FWMT will focus on KMR needs and objectives, particularly reducing sediment loss into Kaipara Moana, with minimal modification of the underlying structure of the FWMT being required. KMR would build from the existing investment by Auckland Council at no additional cost.

The KMR-FWMT is one of a suite of digital tools being developed for KMR, including a grants management tool (SmartyGrants) and a farm planning tool (Media Suite). The KMR-FWMT will support the farm planning tool and engagement with landowners (and community, marae and hapū groups) by supplying information on:

• “catchment context”, being information on existing water quality instream and links between land use activity and coastal outcome; and

• “catchment priorities”, being information on targeted actions of least-cost and feasible, to achieving targeted reductions in contaminant loads to the Kaipara Moana.

The farm planning tool will, in turn, provide the KMR-FWMT information on where remediation works such as fencing, planting and wetland restoration have been completed. This will allow the KMR-FWMT to supply KMR with “catchment performance” information (i.e., changes to water quality and progress to KMR environmental outcomes from actions in sediment reduction plans). It will also help build the case to continue the KMR programme after the first six years of Crown funding.

In summary, the integrated catchment management solution (KMR-FWMT) looks to provide the core operational and strategic planning functionality needed by KMR to allocate investment efficiently, prove outcome from investment, and deliver robust evidence of future water quality outcomes years before their detection through traditional monitoring-based approaches.

Procurement design steps

In the period to 30 June 2021 preliminary work, including formation of a project team, was undertaken with a focus on taking the KMR-FWMT project to procurement. The project team is led by Nic Conland of Taiao Consulting, and includes the broader FWMT team in Auckland Council’s Healthy Waters, and KMR technical advisor Duncan Kervell.

Work on procurement strategy and design continued from 1 July 2021, involving interviews with KMR, Northland Regional Council and Auckland Council teams to refine FWMT scope to KMR objectives. The procurement team are confident KMR needs will be met, efficiently and with limited risk, through expansion of the FWMT as envisaged.

The project team have also identified a preferred approach to procurement – to negotiate a contract with the suppliers Auckland Council presently uses for the development of the tool: Morphum Environmental Limited and Paradigm Environmental Limited.

This approach does not, however, meet the procurement policy adopted by the Joint Committee for projects over $250,000, which requires a formal tender and request for quote to be invited by public advertisement, and referral of tenders over $250,000 to the Joint Committee for approval (ID: A1377614).

Approval is therefore sought to negotiate directly with Morphum Environmental Limited and Paradigm Environmental Limited, and not go more widely to market, noting that procurement processes will be undertaken to ensure a negotiated contract price is fair and reflects market costs (discussed later below).

Tātari me ngā tūtohu / Analysis and advice

Auckland Council development of the Freshwater Management Tool

The FWMT has been developed by Auckland Council to prioritise, account and report on investment for managing improved quality of freshwater and coastal environments. The FWMT supports operational water management requirements, including decisions for investment, consenting, and adaptive management, by helping determine the suite of rural and urban interventions are best suited to achieve water quality targets. It also supports statutory planning under the Resource Management Act and Local Government Act by informing objective, target and limit setting through assessment of ongoing causes of degradation and future outcomes of regulatory decisions.

The Healthy Waters department of Auckland Council leads the FWMT programme. Core development has been undertaken through a long-term contract with a United States-based company (Paradigm Environmental) and New Zealand-based modelling consortium (Morphum Environmental). Funding for the FWMT is provided through Auckland Council’s Long-Term Plan and is planned to run for a decade. This funding is linked to the $452 million water quality targeted rate budget that Healthy Waters administers. The FWMT programme is also supported by tertiary, Crown and industry researchers across New Zealand with continuous improvement anticipated over the next decade (e.g., expanded scope, capabilities, resolution and links to coastal, ecological and cultural decision-making).

To date the FWMT development exercise has been split into two components: (1) existing (baseline) state (now completed, reported and reviewed); and (2) future and managed future state (work ongoing, with completion in FY21-22). The FWMT is supported by a wealth of reporting and rigorous external peer review.

The FWMT advances knowledge of catchment water quality and management choices in the Auckland Council area by supplementing State of Environment monitoring (36 locations tested monthly) with region-wide, catchment-based continuous modelling (5,465 catchments with daily records, integrated from mountains to sea). For rural environments, the FWMT will help address the effects of farming intensification, land-use change, development and climate change, as well as legacy degradation of water quality. When its build is completed, the FWMT will identify the optimal mix of feasible interventions to reach water quality targets. That functionality is part of the anticipated delivery for KMR.

KMR-FWMT project requirements

The project team have defined key requirements for the KMR-FWMT, including to:

• Frame purposes and needs of KMR (e.g., deliver robust catchment context, catchment priorities and creditable future water quality information for/from sediment reduction plans);

• Ensure the architecture of the build does not preclude future additional needs (e.g., decision-making for improved cultural health, managing future climate change, integration with harbour models);

• Align and leverage from existing FWMT programme outcomes (e.g., datasets, modelling effort, peer-review, reporting and engagement / visualisation platforms);

• Adopt a modular development process, with key deliverable and milestones linked to fixed-cost / timeframe.

As noted, planning for procurement and an approach to build has been undertaken. A request for quote (RFQ) based on Local Government New Zealand templates has been drafted which details requirements of the KMR-FWMT development exercise. The draft RFQ specifies a modular approach to development, centred on: (1) data preparation, (2) model configuration, (3) baseline calibration and validation, (4) scenario optimisation and evaluation, (5) reporting, and (6) training and support. A modular approach helps manage risk of the proposed contract failing to deliver.

The RFQ is accompanied by a risk register and baseline data inventory.

Preferred supplier approach to procurement

As noted, the majority of the development of the FWMT to date has been undertaken by Auckland Council through a long-term contract with Paradigm Environmental and Morphum Environmental. The project team recommend a contract for the KMR is negotiated with these suppliers directly, rather than going more broadly to market as procurement policy requires.

The proposed approach would require the contractors to submit a development quote (“methodology”) in response to the RFQ, which sets out modular costs, staff resourcing, timeframes and deliverables, and which will be subject to commercial negotiation. The methodology will serve as a schedule in a services agreement for the KMR-FWMT development. It should be noted the December 2022 timeframe for completion will need to be negotiated, and it is possible some adjustment to that may be required.

Contracting is recommended in a single agreement, although this will need to be negotiated. A single agreement should help ensure the development exercise suffers minimal interruption, whilst affording contractors and project management team flexibility to respond to challenges.

Contracting is also planned to include resource for modelling contractors to engage in briefings and responses to the Joint Committee, particularly in later stages of model development involving integration with the farm planning tool and broader KMR programme direction.

Cost and value for money

Clear benefits have been identified with the proposed procurement approach. Both suppliers have worked together extensively on the FWMT, understand the tool intimately, and have proven capability and success in delivering for Auckland Council.

Significant time-saving and cost-saving benefits will likely result, as new providers would require time and resource to come up to speed with the existing build. In addition, providers with equivalent skills and experience are not available within the New Zealand market. Building trusted relationships with overseas expert suppliers, particularly in a Covid-19 environment which restricts travel, are problematic.

The cost of services by the providers has been previously tested with the market by Auckland Council, both at the outset of the FWMT build, and on an ongoing basis in relation to other digital build projects Auckland Council is undertaking. If approved, negotiations on cost with the preferred suppliers will take these bench-marked prices into account.

A capped-cost and timeframe requirement is also recommended to strike a reasonable balance between preferred contractor status for the consultants and delivery in time and on-budget.

Technical reference group

A technical reference group is being established to help track and coordinate the different KMR digital build projects, as well as to coordinate across the two councils and Kaipara Uri. The reference group will include representation from the KMR-FWMT development team. Ensuring connectivity, timely and cost-effective delivery of projects, and project integration will be a key focus for the reference group.

Budget cap and apportionment

Project budget of $1.537 million was set aside under the Year 2 Work Plan, with a timeframe for delivery of December 2022 identified (ID: A1450792). Within this budget are Crown grant contributions of $1.27 million and Council contributions of $0.267 million.

It is recommended the total cost of services for the build and implementation phase of the project is capped at $1.2 million, and that the balance of the budgeted Crown grant contribution ($70,000) is held as a contingency.

Budgeted Council contributions to the project ($267,000) will cover in-kind staff time to project manage and provide expert technical advice for the build. Some of this budget may be required for specialist contracted advice, such as peer review and product testing. In addition, some of the Council contribution can be held as contingency for the build. Detailed budget planning to confirm this will depend on negotiation outcomes with the preferred suppliers.

Next steps

If the proposed procurement approach is approved, it is recommended the Chief Executive of the Northland Regional Council is delegated the task of finalising commercial contracts with the preferred suppliers, with support by the project team.

It is also recommended the Pou Tātaki develop a long-term agreement with Auckland Council (Healthy Waters) for the future hosting, operation and maintenance of the tool.

Considerations

1. Aromātai whāinga haumi mō te oranga / Wellbeing Investment objectives and assessment

The proposed digital build is assessed as being vital to provide efficiency and effectiveness for KMR. Having effective digital tools available for catchment planning and strategic investment decision making is essential to target sediment reduction plans, farm advisory and engagement programmes for the KMR. By supporting sediment reduction plans and investment decision-making, the KMR-FWMT will maximise environmental and employment and related social and cultural outcomes.

2. Ngā ritenga take pūtea / Financial implications

Project budget of $1.537 million has been set aside under the Year 2 Work Plan, comprising Crown grant contributions of $1.27 million and Council contributions of $0.267 million. No further budget is sought. It should be noted project timeframes to the end of 2022 (and therefore into FY2022-23) are anticipated and will require some budget to be carried forward into the Year 3 Work Plan. Having budget set aside now provides project certainty.

3. Ngā hiranga me ngā hononga / Significance and Engagement

In relation to section 79 of the Local Government Act 2002, the decisions arising from this report are considered to be of low significance when assessed against Northland Regional Council’s significance and engagement policy. This does not mean that this matter is not of significance to tangata whenua and/or individual communities, but that the joint committee is able to make these decisions without undertaking further consultation or engagement.^{^[1]}

4. Ngā tūraru me ngā mauru / Risks and mitigation

There are a number of risks in any digital build project which need to be managed. Capitalising on and expanding an existing and successful investment by Auckland Council, underpinned by a modular development process with oversight by a technical reference group, offers a robust risk management processes.

The preferred providers Morphum Environmental and Paradigm Environmental have proven capability and experience at delivering the FWMT for Auckland Council. Healthy Waters staff are actively involved in supporting the KMR and will continue to be closely involved in the project team.

5. Ngā whāinga mō āmuri / Next steps

If approved, and if contractual arrangements can be finalised with the preferred providers in December 2021, it is anticipated a relatively rapid development can be undertaken with baseline output of current environmental state anticipated by mid-2022. Completion of optimised action planning – i.e., being able to model the best type and location for remediation works in the catchment – will depend on the completion of that functionality for Auckland Council in the parent FWMT, which is well progressed. Provide that functionality to the KMR by the end of 2022 is possible, but a revision of timeframes into early 2023 may be required depending on negotiations with the preferred providers.

Ngā tapirihanga / Attachments

Nil

Kaipara Moana Remediation Joint Committee item: 5.2

15 November 2021

TITLE:	Financial Status and Minor Budget Adjustments
ID:
From:	Alan Wilcox, Acting Pou Tātaki
Authorised by Group Manager:	Alan Wilcox, Acting Pou Tātaki, on 08 November 2021

He Rāpopoto hautū / Executive summary

This report advises on the current state of finances for the Kaipara Moana Remediation Programme and makes recommendations for some minor adjustments to categories within the budget for the Joint Committee to consider.

The KMR program holds funds of some $9,130,762 for the 2021-2022 financial year and has expended some $617,334 as at 30 September 2021. All sub-categories of expenditure and commitments are well within the approved budget envelopes.

As a result of budgeting for tertiary sector involvement in training, and the subsequent reduction in costs as a result of a different delivery system, the training of KMR Field Advisors now is costed at least $350,000 less than originally budgeted. It is recommended this money is reallocated to the following projects: $70,000 to Te Paiaka Native Root Project to cover staff and contractor costs where two Covid-19 lockdowns have restricted work from being completed; $50,000 as a contingency for the Wetland Features information and analysis; $50,000 as a contingency for the Eroding Land Features information and analysis; $120,000 to the Kaipara Nursery Strategy to support the accreditation process to bring nurseries onboard with the KMR programme, provision of a planting guide, and other tasks; and $60,000 to Catchment Reference Group Projects (to be met with an equivalent in kind basis by groups receiving support under the Whenua Whānui Fund).

These changes are considered minor under the Deed of Funding and do not require a formal change control process. The Ministry of the Environment has been consulted and has raised no concerns with the proposed adjustments.

Ngā tūtohu / Recommendation(s)

1. That the report ‘Financial Status and Minor Budget Adjustments’ by Alan Wilcox, Acting Pou Tātaki and dated 8 November 2021, be received.

2. That the financial position of the Programme as at 30 September 2021 be noted.

3. That a reduction of $350,000 from the Advisor Training and Accreditation budget be approved, with this money being re-allocated as follows:

a) $70,000 to Te Paiaka Native Root Project;

b) $50,000 as a contingency for the Wetland Features information and analysis;

c) $50,000 as a contingency for the Eroding Land Features information and analysis;

d) $120,000 to the Kaipara Nursery Work for planting and fencing guides and pricing.

e) $60,000 to Catchment Reference Group Projects (to be met with an equivalent in kind basis by groups receiving support under the Whenua Whanui Fund)

Horopaki / Context

As stated, this report advises on the current state of finances for the Kaipara Moana Remediation Programme and makes recommendations for some minor adjustments to categories within the budget for the Joint Committee to consider.

Attached are two spreadsheets. The first is a variance analysis identifying expenditure for the KMR program as at 30 September 2021. The second is a summary of the Year Two Work Plan and budget, with recommended changes highlighted.

Tātari me ngā tūtohu / Analysis and advice

As can be seen from the variance analysis, the KMR program holds funds of some $9,130,762 in the financial year and has expended $617,334 as at 30 September 2021. All expenditure and commitments are well within the budget envelopes.

It should be noted the landowner in-kind and actual expenditure or commitments have not been identified as part of this report. We have not at this stage transferred information from the Sediment Reduction Plans to the Financial Reporting System. This feature will be available once the Smarty Grants platform is running, which is expected before the end of the calendar year.

The second spreadsheet provides the Year Two Work Program and Budget and highlights areas for alteration. The first of these is in line 27, Advisor Training & Accreditation (K2020-009). As can be seen some $565,000 is budgeted for this in this financial year. At the time of developing budget it was assumed tertiary education institutions would be contracted to develop and provide training. However, we have now developed a program for KMR Field Advisors, which we believe to be appropriate, that uses well recognised experts to assist. Training courses will be run in two sessions prior to Christmas, and likely two sessions in the new calendar year. The cost of this is considerably reduced and will fit within a $215,000 envelope, thereby releasing $350,000 for use elsewhere in the program.

While it is envisaged that the majority of projects will run within their allocated budget envelopes, there are four areas that the $350,000 could be allocated to.

Te Paiaka – Native Root Project (K2020-004).

Joint Committee members will recall that this project trials different plants common along streambanks to test root tensile strength and identify those which have the most traction to retain sediment under various conditions. The project was due to be completed in October 2021 but has been significantly impacted by Covid-19 lockdowns in the Auckland region. The increase in costs comes mainly as a result of delays from two Covid-19 lockdowns, meaning that staff and contractor costs have been carried but little work was able to be completed. There was also some under-scoping of the field-work that needed to be done, which proved to be more time-consuming than anticipated. A reallocation of some $70,000 is sought to enable the project to be completed, noting fieldwork is almost complete and what is now required is final peer review of the data.

Nursery Strategy (Implementation) (K2020-002)

Allocation of $120,000 to the Nursery Strategy budget will significantly assist the implementation of strategy recommendations, including supporting the accreditation process to bring nurseries onboard with the KMR programme, providing technical guidance for the seed-bank and database of Kaipara-sourced stock, and completing work on a planting guide for landowners, community groups, and marae and hapū.

Wetland Features (K2020-018) and Eroding Land Features (K2020-017)

It is recommended that $50,000 be allocated to each of the Eroding Land Features and Wetland Features projects. These projects provide scientific and GIS-based information relating to wetlands and detailed erosion prone areas, desirable for effective remediation purposes. Tenders have currently been called for from appropriate contractors to complete this week. At this stage we do not know the outcome of the tender process; it is suggested that $50,000 allocated to each of these as a contingency measure. If not required, budget will obviously not be used, and can be carried forward to into the 2022-23 financial year or otherwise repurposed.

Catchment Reference Group Projects (K2021-003)

Finally, it is suggested the remaining $60,000 from this transfer is allocated to the budget for Catchment Reference Group Projects. This will help enable marae and other community groups to meet overhead in management expenses for sediment reduction projects (to be met on a 50/50 basis by tracked in-kind contributions), including under the Whenua Whānui Fund.

Consultation with Ministry for the Environment.

Under the Kaipara Moana Remediation Deed of Funding (Schedule 6), minor changes ware allowed, including the reallocation of grant funding from one project activity or deliverable to another. Changes can be made as long as a change to the Deed of Funding is not required, if the change does not impact overall project costs (including the amount of grant money), or result in a change to an activity that would likely prevent the project from substantially meeting its objectives, or affect the likely Expiry Date of the project. None of these circumstances arise with the changes proposed here.

The Ministry of the Environment has been consulted and has raised no concerns with the proposed adjustments.

Considerations

1. Aromātai whāinga haumi mō te oranga / Wellbeing Investment objectives and assessment

There is no change to the well-being and investment implications of the budgetary changes than was considered in the approval of the initial budget.

2. Ngā ritenga take pūtea / Financial implications

There are no more financial implications from this report than a minor shift of funds within the overall KMR budget envelope. There are no implications for remediation works proposed in the Year 2 Work Plan.

3. Ngā tūraru me ngā mauru / Risks and mitigation

The decisions sought in this report are a refinement of the budget to offset risk.

4. Ngā hiranga me ngā hononga / Significance and Engagement

In relation to section 79 of the Local Government Act 2002, the decisions arising from this report are not considered to be of significance when assessed against Northland Regional Council’s significance and engagement policy and for this reason only a consultation process with the Ministry for the Environment is suggested.

5. Ngā whāinga mō āmuri / Next steps

If supported, project budgets will be altered and reported on for the remainder of the financial year.

Ngā tapirihanga / Attachments

Attachment 1: Budget Report ⇩

Attachment 2: Year Two Work Programme and Budget ⇩

Kaipara Moana Remediation Joint Committee item: 5.3

15 November 2021

TITLE:	Kaipara Moana Remediation Joint Committee Meeting Schedule February to December 2022
ID:
From:	Sandra Harris, Administrator Kaipara Maurikura
Authorised by Group Manager:	Alan Wilcox, Acting Pou Tātaki, on 08 November 2021

He Rāpopoto hautū / Executive summary

At its meeting of the 20 September 2021 the Joint Committee were provided with a schedule of meeting and workshop dates to consider for February to December 2022.

This report proposes a schedule of Joint Committee formal meeting and workshop dates for February to December 2022 for approval. The practice of holding the formal meetings on marae is to continue where Covid-19 restrictions allow.

Ngā tūtohu / Recommendation(s)

1. That the report ‘Kaipara Moana Remediation Joint Committee Meeting Schedule February to December 2022’ by Sandra Harris, Administrator Kaipara Maurikura and dated 8 November 2021, be received.

2. That the Joint Committee confirm the dates for formal meetings and workshops from February to December 2022 as set out in Table 1: Schedule of formal meetings and workshop February to December 2022 of this report.

Horopaki / Context

The adoption of a schedule of future meetings and workshops of the Joint Committee provides clarity to both members and other interested parties when meetings will be held. It also allows proper planning of venues and agenda items.

Tātari me ngā tūtohu / Analysis and advice

A schedule of Joint Committee meeting and workshop dates is required for February to December 2022. At the meeting of the Joint Committee on 20 September 2021, a proposal of workshop and formal meeting dates were provided to the Joint Committee for consideration and feedback was sought.

Table 1: Schedule of formal meetings and workshop February to December 2022.

Month	Monday
February – Formal Meeting	21 Feb
March – Workshop (public excluded)	14 Mar
April - Formal Meeting	11 Apr
May - Workshop (public excluded)	16 May
June - Formal Meeting	13 Jun
July - Workshop (public excluded)	18 Jul
August - Formal Meeting	15 Aug
September - Workshop (public excluded)	19 Sep
October - Formal Meeting	17 Oct
November - Workshop (public excluded)	14 Nov
December - Formal Meeting	12 Dec

It is recommended the Joint Committee confirm these dates.

The Joint Committee’s Kaipara Uri members are currently identifying appropriate marae venues for the February, April, June, August, October and December meetings.

Workshops will be held in Te Hana when Covid-19 restrictions allow, or will otherwise be held online.

Considerations

1. Aromātai whāinga haumi mō te oranga / Wellbeing Investment objectives and assessment

The operational matters discussed in this report do not have a direct impact on achieving the investment objectives of the Kaipara Moana Remediation Programme. However, having an agreed schedule of future meeting and workshop dates ensures the efficient and effective operation of the Joint Committee essential to meeting its obligations regarding the investment objectives.

2. Ngā ritenga take pūtea / Financial implications

The cost of holding Joint Committee business meetings and workshops is provided for in the Year Two Work Plan budget.

3. Ngā hiranga me ngā hononga / Significance and Engagement

In relation to section 79 of the Local Government Act 2002, the decision (i.e. approving a schedule of meeting and workshop dates for February – December 2022) arising from this report is considered to be of low significance when assessed against Northland Regional Council’s significance and engagement policy. This does not mean that this matter is not of significance to tangata whenua and/or individual communities, but that the joint committee is able to make these decisions without undertaking further consultation or engagement.

4. Ngā whāinga mō āmuri / Next steps

Once the Joint Committee decides on the schedule of formal meetings and workshops, and marae venues are confirmed, details will be provided to members. As required by the Local Government Act both Auckland Council and Northland Regional Council will publicly notify the dates and venues of the formal meetings.

Ngā tapirihanga / Attachments

Nil

[1] This joint committee operating under the Local Government Act which requires a significance and

engagement policy (which identifies when matters require special consultation with tangata whenua and the

community) and to have regard to that policy when making decisions. As the administrative support for the

joint committee is provided by the Northland Regional Council, it is that council’s Significant and Engagement

Policy that will apply to joint committee decision making.

Te Rūnanga o Ngāti Whātua Tame Te Rangi	Deputy Chair Penny Smart	NRC Councillor Amy Macdonald
Auckland Council Councillor Daniel Newman	Ngā Maunga Whakahī o Kaipara, Cherie Povey	Auckland Council Councillor Greg Sayers
Ngā Maunga Whakahī o Kaipara, Jane Sherard	Te Rūnanga o Ngāti Whātua Virginia Warriner	Te Uri o Hau Malcolm Welsh
NRC Councillor Joce Yeoman	Rodney Local Board Member Danielle Hancock	Te Uri o Hau Georgina Connelly

TITLE:	Confirmation of Minutes - 20 September 2021
From:	Sandra Harris, Administrator Kaipara Maurikura
Authorised by Group Manager/s:	Alan Wilcox, Acting Pou Tātaki, on 09 November 2021