Civil Defence Emergency Management Group Meeting

Tuesday 6 September 2022 at 11.00am

 

 

AGENDA

 


Civil Defence Emergency Management Group Meeting

6 September 2022

Civil Defence Emergency Management Group Meeting Agenda

 

Meeting to be held in the Council Chamber

36 Water Street, Whangārei

on Tuesday 6 September 2022, commencing at 11.00am

 

Recommendations contained in the agenda are NOT decisions of the meeting. Please refer to minutes for resolutions.

 

MEMBERSHIP OF THE Civil Defence Emergency Management Group Meeting

Chair, NRC Councillor, Rick Stolwerk

WDC Mayor Sheryl Mai

KDC Mayor Jason Smith

FNDC Councillor Dave Collard

NZ Police Representative Superintendent Tony Hill

FENZ Representative Commander Wipari Henwood

NEMA Representative Chloe Marshall

 

 

KARAKIA / WHAKATAU

 

RĪMITI (ITEM)                                                                                                                                                                Page

1.0       Ngā Mahi Whakapai/Housekeeping

2.0       Ngā Whakapahā/apologies   

3.0       Ngā Whakapuakanga/declarations of conflicts of interest

4.0       Ngā Whakaae Miniti (Confirmation of Minutes)

4.1       Confirmation of Minutes - 14 June 2022                                                                                            4

5.0       Receipt of Action Sheet

5.1       Receipt of Action Sheet                                                                                                                             8

6.0       National

6.1       National Emergency Management Agency September Update                                               10

7.0       Group

7.1       Northland CDEM Group, CEG and Group Appointments                                                            14

7.2       CEG Chair's Report                                                                                                                                    17

7.3       Service Level Agreement work programs                                                                                         40

7.4       Northland Tsunami Readiness                                                                                                              66

8.0       Operational

8.1       24/25 July 2022 Severe Weather Warning De-brief                                                                     70

8.2       Update on Civil Defence Community Response Plans in Northland                                       72

8.3       Northland Lifelines Group Climate Change Risk Assessment Report and Presentation  75


Civil Defence Emergency Management Group Meeting                                                                                           item: 4.1

6 September 2022

 

TITLE:

Confirmation of Minutes - 14 June 2022

From:

Nicky Hansen, PA to GM Community Resilience

Authorised by Group Manager/s:

Victoria Harwood, Pou Tiaki Hapori - GM Community Resilience, on 30 August 2022

 

Ngā mahi tūtohutia / Recommendation

That the minutes of the Civil Defence Emergency Management Group meeting held on Tuesday 14 June 2022, be confirmed as a true and correct record.

 

 

Attachments/Ngā tapirihanga

Attachment 1: 2022 06 14 CDEM Group Minutes Unconfirmed  

 


Civil Defence Emergency Management Group Meeting  ITEM: 4.1

6 September 2022Attachment 1

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Confirmation of Minutes - 14 June 2022

Attachment: 2022 06 14 CDEM Group Minutes Unconfirmed

Page: 1


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Confirmation of Minutes - 14 June 2022

Attachment: 2022 06 14 CDEM Group Minutes Unconfirmed

Page: 2


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Confirmation of Minutes - 14 June 2022

Attachment: 2022 06 14 CDEM Group Minutes Unconfirmed

Page: 3


Civil Defence Emergency Management Group Meeting                                                                                           item: 5.1

6 September 2022

 

TITLE:

Receipt of Action Sheet

From:

Nicky Hansen, PA to GM Community Resilience

Authorised by Group Manager/s:

Victoria Harwood, Pou Tiaki Hapori - GM Community Resilience, on 30 August 2022

 

Whakarāpopototanga / Executive summary

The purpose of this report is to enable the meeting to receive the current action sheet.

 

 

Nga mahi tutohutia / Recommendation

That the action sheet be received.

 

 

Attachments/Ngā tapirihanga

Attachment 1: CDEM Group Schedule of Actions - as at 30 08 2022  

 


Civil Defence Emergency Management Group Meeting  ITEM: 5.1

6 September 2022Attachment 1

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Receipt of Action Sheet

Attachment: CDEM Group Schedule of Actions - as at 30 08 2022

Page: 1


Civil Defence Emergency Management Group Meeting                                                                                           item: 6.1

6 September 2022

 

TITLE:

National Emergency Management Agency September Update

From:

Graeme MacDonald, Emergency Manager

Authorised by Group Manager/s:

Victoria Harwood, Pou Tiaki Hapori - GM Community Resilience, on 30 August 2022

 

Whakarāpopototanga / Executive summary

 

Ngā mahi tūtohutia / Recommendation

1.    That the report ‘National Emergency Management Agency September Update’ by Graeme MacDonald, Emergency Manager and dated 16 August 2022, be received.

 

 

Attached for the information of the group is the September 2022 update from the National Emergency Management Agency.

 

 

Attachments/Ngā tapirihanga

Attachment 1: National Emergency Management  Agency update for September  

 


Civil Defence Emergency Management Group Meeting  ITEM: 6.1

6 September 2022Attachment 1

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: National Emergency Management Agency September Update

Attachment: National Emergency Management  Agency update for September

Page: 1


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: National Emergency Management Agency September Update

Attachment: National Emergency Management  Agency update for September

Page: 2


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: National Emergency Management Agency September Update

Attachment: National Emergency Management  Agency update for September

Page: 3


Civil Defence Emergency Management Group Meeting                                                                                           item: 7.1

6 September 2022

 

TITLE:

Northland CDEM Group, CEG and Group Appointments

From:

Graeme MacDonald, Emergency Manager

Authorised by Group Manager/s:

Victoria Harwood, Pou Tiaki Hapori - GM Community Resilience, on 30 August 2022

 

Whakarāpopototanga / Executive summary

This report provides an up-to-date list of members and key appointments for the Northland CDEM Group.   The list of key appointments is available on the Northland CDEM Group plan webpage. Key appointments are also referenced in the group plan. 

 

Ngā mahi tūtohutia / Recommendation

1.    That the report ‘Northland CDEM Group, CEG and Group Appointments’ by Graeme MacDonald, Emergency Manager and dated 30 August 2022, be received.

 

2.    That the CDEM Group appoint two new CDEM Group Controllers, Calvin Thomas WDC/NTA General Manager and Blair King FNDC Chief Executive.

 

 

 

Background/Tuhinga

Membership of the Northland Civil Defence Emergency Management Group:

·    Cr Rick Stolwerk, Chairperson (NRC) - alternate Cr Colin Kitchen

·    Cr Dave Collard (FNDC) - alternate Cr Kelly Stratford

·    Mayor Sheryl Mai (WDC) - alternate Cr Nicholas Connop

·    Mayor Jason Smith (KDC) - alternate Cr Anna Curnow

·    Commander Wipari Henwood (Fire and Emergency NZ)

·    District Commander Superintendent Tony Hill (NZ Police)

·    Chloe Marshall, observer (NEMA)

Membership of the Coordinating Executive Group:

·    Victoria Harwood (Chairperson, NRC)

·    Andy Finch (FNDC)

·    TBA (WDC)

·    John Burt (KDC)

·    Inspector Wayne Ewers (NZ Police)

·    Asssitant Area Commander Graeme Quensell (Fire and Emergency NZ)

·    Sarah Hoyle (Northland Health)

·    Ben Lockie (St John Ambulance)

·    Chloe Marshall (NEMA) in observer role

·    Liz Philips (Interim MoH Representative)

·    Russell Watson (Northland Lifelines Group)

·    Rachel Hill (Northland Welfare Coordination Group)

·    Hone Dalton (Iwi Representative)

·    Mariameno Kapa-Kingi (Iwi Representative)

·    Snow Tane (Iwi Representative)

Group Controllers:

·    Alistair Wells

·    Blair King

·    Calvin Thomas

·    Graeme MacDonald

·    John Burt

·    Simon Weston

·    Victoria Harwood

 

Local Controllers for the Whangarei District:

·    Vacant

Local Controller for the Kaipara District:

·    John Burt

Local Controllers for the Far North District:

·    Alistair Wells

·    Blair King

·    Jacine Wamington

Group Welfare Managers:

·    Rachel Hill

·    Chris McColl

·    Raewyn Smythe

 

Local Welfare Managers:

·    Jenny Rooney (KDC)

·    Paula Urlich (WDC)

·    Shayne Storey (FNDC)

·    Mia Haywood (FNDC)

·    Kylie Cox (FNDC)

 

Group Recovery Manager:

·    Mark Trudinger

·    Jenny Calder

·    Graeme MacDonald

Local Recovery Managers

·    Janice Smith (FNDC)

·    John Burt (KDC)

·    Vacant (WDC)

 

Controller appointments

Members of the group may recall from the June agenda item that several appointed Controllers had recently resigned.    On 1 September the Northland CDEM Group had five appointed Group Controllers, about half of what we had appointed in December 2021. Since then, Simon Weston, WDC Chief Executive, has agreed to continue as a Group Controller.

 

Mark Trudinger has also joined the Northland CDEM professionals and is the Recovery Manager for the group.

 

 

Attachments/Ngā tapirihanga

Nil

 


Civil Defence Emergency Management Group Meeting                                                                                           item: 7.2

6 September 2022

 

TITLE:

CEG Chair's Report

From:

Victoria Harwood, Pou Tiaki Hapori - GM Community Resilience

Authorised by Group Manager/s:

Victoria Harwood, Pou Tiaki Hapori - GM Community Resilience, on 30 August 2022

 

Whakarāpopototanga / Executive summary

This report provides a summary of activities undertaken by or directly related to the Northland Civil Defence Emergency Management Group over the period since the last CEG meeting in June 2022.

 

Ngā mahi tūtohutia / Recommendation

1.   That the report ‘CEG Chair's Report’ by Victoria Harwood, Pou Tiaki Hapori - GM Community Resilience and dated 30 August 2022, be received.

 

Index of Reports

7.2.1

Activations and Response

Page 17

7.2.2

CDEM Group Operations

Page 18

7.2.3

Whangarei District CDEM Update

Page 19

7.2.4

Far North CDEM Update

Page 20

7.2.5

Kaipara CDEM Update

Page 23

7.2.6

Welfare Coordination Group Update

Page 25

7.2.7

CDEM Communications Update

Page 26

7.2.8

CDEM Professional Development Update

Page 27

7.2.9

Northland Lifelines Group Update

Page 30

 

 

 

 

7.2.1. ACTIVATIONS AND RESPONSE Graeme MacDonald, Emergency Manager

 

Two significant weather events have impacted Northland over the past months.  The de brief document, Item 9.1, outlines the event that occurred on 23 and 24 July.    A second event occurred on 17 and 18 August that resulted in widespread flooding and damage to roading in the Far North, particularly around Kaitaia. 

As a result of this event, SH1 Mangamuka is closed as assessments are carried out on damage to the road.   Also, part of State Highway 10, Kaeo to Kaitaia, was closed for a period.

Although there was widespread flooding there were only a small number of evacuations and requests for welfare assistance near Awanui.    Of note, the Awanui river and the recent flood mitigation works carried out reduced the potential for flooding and damage to the Kaitaia township.

 

 

 

7.2.2. CDEM GROUP OPERATIONS – Graeme MacDonald, Emergency Manager

Staff Movements

Since the last meetings there have been two further resignations from Claire Nyberg, Tsunami Projects and Mana Wright, Relationship Manager.  The Tsunami Projects role has been advertised, interviews held, and a recommendation for appointment has been made. 

The CDEM Relationship Specialist Role was established after a successful application to the Resilience Fund provided funding for the role for 1 year.   If the role is to continue, then the funding to support the role will need to come from the Northland CDEM Group funds.   The main purpose of this role is to focus upon iwi engagement and the Māori Engagement Action plan outlined in the Northland CDEM Group plan. For the information of the CDEM Group, approval is sought from the CEG to fund the role for a further 12 months ($90,000).

 

Declarations in the immediate period post Local Government elections

As noted in the NEMA update the following arrangements exist in the event there is a need to declare a local emergency over the period post Local Government elections.   During the period from the official announcement of the election results to the date of the first meeting of the local authority, a state of local emergency will only be able to be declared by the Minister for Emergency Management. 

 

 

Service Level Agreements

Service level agreements for the three councils are in the process of being finalised, with both the FNDC and KDC having been signed off.  The WDC SLA will be signed off in due course.

 

Marae Preparedness Planning

From recent events over the past year and through our engagement with our Māori communities it has highlighted the need to refresh and update our Marae Preparedness Plan documentation. A word version of a templated plan is currently with a designer being refreshed and a few members of the team have been meeting regularly to workshop the content and to plan for a roll out with Marae who are interested in having their own plans in place. Members of the team plan to consult with some of our iwi partners in October before finalising all the documentation.

 

Multi Agency Coordination Centre

A reviewed concept design has been developed for the Northland Multi Agency Coordination Centre together with updated quantity surveyor estimates.  The updated concept has reduced the overall projected costs, however there is still a gap between what is currently budgeted and the proposed concept design.    Work is continuing to identify where the additional funding will come from. 

 

Generator Kaipara District Council Service Centre

In early 2022 the NRC opened the new KDC service centre in Dargaville.    The new building is used by both KDC and NRC personnel.   Recently an agreement has been reached to use the new building as an Emergency Operations Centre (EOC) when required.  The old Dargaville EOC was housed in the Memorial Hall annex, which is to be demolished. NRC and KDC have agreed to install a generator and as part of the cost, for the information of the CDEM Group, approval is sought from the CEG for the CDEM Group funds to provide a one third share, $15,000 of the total cost of approximately $45,000.  NRC and KDC will fund the remainder.   A plan is being developed by the Kaipara Emergency Management Specialist to outline how the building will be set up and run as an Emergency Operations Centre.

 

7.2.3. WHANGAREI DISTRICT CDEM UPDATE Tegan Capp, Emergency Management Specialist (EMS) and Evania Arani, Emergency Management Specialist 

 

WHANGAREI DISTRICT COUNCIL CDEM CAPACITY AND CAPABILITY

 

Whangarei District Council On-Call Arrangements
After undergoing the consultation process required by Whangarei District Council people and capability department, proposed changes to Civil Defence Emergency Management Duty PIM & Duty Officer Role and Responsibilities and On-Call Arrangements have been approved. The changes will take effect from 1 September 2022. This will see the Whangarei District Council duty roster aligning with the Northland CDEM Duty Roster- providing greater capacity for the delivery of CDEM in both the district, and for the region.

An ‘Initial Actions’ document has been developed and signed off by the Whangarei District Council Chief Executive. This document outlines the roles, responsibilities and expectations of staff fulfilling duty roles; and provides step by step guidance and prompts for actions they might be required to take in Civil Defence emergencies.

EMS have delivered a three-part training and induction programme with all Duty Officers and Duty PIM and have equipped all duty staff with On Call Folders- which includes hard copy procedures, guidance, contact information and other reference material relevant to the role.

COMMUNITY ENGAGEMENT ACTIVITIES

Tutukaka Marina Management Trust hosted a meeting with the Northland Regional Council Harbourmaster and four members of the Northland CDEM team on Thursday 23 June 2022 EMS supported the meeting at the Tutukaka marina as outlined in the Tsunami Projects Update. 

 

Hikurangi community has now established an active Civil Defence community response group for the area.  EMS met with a member of the group to review and update the community response plan, which was later presented to the full group at their July Civil Defence meeting. There were some minor amendments to be made and once this is complete it will be available for viewing through the Northland Regional Councils Civil Defence page.

 

Tamaterau/Waikaraka community response group now only have two active community response group members. A pamphlet drop was done to over 400 homes in the area trying to recruit new members and EMS attended the Tamaterau Hall society meeting as a guest speaker to present on Civil Defence, the importance of a community response group and what the role entails. The meeting was attended by approx. 15 people from the community with two people expressing interest to be involved. The hall society has requested another meeting be held solely for Civil Defence in the next couple of months to promote the group in the hope that a couple more members from the community will come forward wanting to be involved.

 

During the month of July, EMS were invited to the Bupa retirement village in Tikipunga to do a presentation on personal preparedness. This presentation was well attended and well received from the residents. From this engagement came the opportunity to do the same presentation to the Kamo Seniors over 60s group attended by 30 people. From this engagement there was some really good discussion around grab bags and medication and the need to connect in often with their peers and or neighbours. Support was also given to a few of the members with mobile phone downloads of the The NZ Red Cross Hazard App.

 

EMS staff attended the Ruakaka Residents and Ratepayers meeting to provide a presentation on Emergency Management in Northland as well as the Ruakaka Community Response Plan. Unfortunately, the Ruakaka CDEM Response Group Coordinator was unavailable to attend on the night but there was some good discussion with the group who are wanting to connect with the response group and to support them with their work in the community. EM specialist has connected the two groups together since the meeting and has offered her support by attending any further meetings as required.

 

7.2.4. FAR NORTH CDEM UPDATE – Sarah Boniface, Emergency Management Specialist (EMS); Bill Hutchinson, Emergency Management Specialist

FAR NORTH DISTRICT COUNCIL CAPACITY AND CAPABILITY

FNDC CDEM Review

Due to staff turnover and natural attrition a gap analysis has been undertaken to assist the Far North District Council to determine what training and support may be required to maintain an effective response to CDEM related events.

Where applicable, any gaps have been identified and included in the work programme as part of the annual review of Service Level Agreements between councils.

Coordinated Incident Management, functional role courses and an exercise as below have been programmed for the Far North District Council in September and November 2022.

 

Date

Training

Venue / Location

12 & 13 Sept

Coordinated Incident Management

TBC - Kaikohe/Kerikeri/Kaitaia

14 Sept

EOC Function

TBC - Kaikohe/Kerikeri/Kaitaia

15 Sept

Planning Function

TBC - Kaikohe/Kerikeri/Kaitaia

16 Sept

Logistics Function

TBC - Kaikohe/Kerikeri/Kaitaia

Additional courses below can be scheduled subject to demand

14 & 15 Nov

Coordinated Incident Management

TBC - Kaikohe/Kerikeri/Kaitaia

16 Nov

Intelligence Function

TBC - Kaikohe/Kerikeri/Kaitaia

17 November

Exercise

TBC - Kaikohe/Kerikeri/Kaitaia

 

Emergency Operations Centre Preparedness

A review of Welfare Kits used for the setup of a Community Civil Defence Centre has been undertaken.

A check of laptop computers and associated EOC IT equipment has been carried out by the FNDC IT team to ensure operational readiness. 

 

FNDC STAKEHOLDER ENGAGEMENT

CDEM Fire / Emergency New Zealand Collaboration

EMS met with staff from Fire Emergency New Zealand Community Risk and Recovery Team on 29 June 2022.  The purpose of the meeting was to provide an overview of Civil Defence Emergency Management and Regional and Local CDEM arrangements. It also provided opportunities to determine where we can work collaboratively together when developing Community Response Plans and identifying hazards and mitigation outcomes for communities.

 

            Youth in Emergency Services Program

The Youth in Emergency Services program for the 2022-23 year is planned to be held in the Far North District in May next year. A preliminary meeting has been undertaken to determine the potential location and availability of venues. The tentative location will be in Paihia during the month of May 2023.

 

Kantar Research

Far North EMS were asked to participate in interviews relevant to the Kaimaumau Fire that occurred in December 2021. Of key interest to them was the Kaimaumau Community Response Plan and how this aligned to the fire response and community evacuations.

 

Moerewa Flood Mitigation Works and Site Visit

Far North EMS Sarah Boniface, hosted a meeting at Kawakawa on 1 July 2022 for key stakeholders from Northland Regional Council, Fire Emergency New Zealand, New Zealand Police and Far North District Council (including Elected Members and Local Controllers). The purpose was to provide a stakeholder update on the scope of work and progress on the flood mitigation works being undertaken by the Northland Regional Council at Otiria. This was presented by Joseph Camuso, Rivers and Natural Hazards Manager.

Note: $5.1 million of works will be carried out in three stages, starting with a $500,000, 150 metre lower spillway from Pokapu Road to where it meets the Waiharekeke River. Replacement of the existing Pokapu Road Bridge and building a new three-span, 60-metre-long single-lane bridge is planned to start in December 2022

Photo: Joseph Camuso Rivers and Natural Hazards Manager (Far Right), explains scope of works.

 

Fire Emergency New Zealand Exercise - SIMEX

Northland Civil Defence Emergency Management staff were invited to participate in a regional exercise hosted and run by Fire Emergency New Zealand at their Auckland Regional Coordination Centre on the 29 June 2022. The exercise was based on a regional storm event resulting in a major tank fire at the Marsden Point Oil Refinery.

Photo: L- R: Bill Hutchinson Northland CDEM, District Managers Wipari Henwood and Brad Mosby Fire Emergency New Zealand discuss tactical options

 

Photo: Regional Coordination Centre - Incident Management Team Briefing

 

FAR NORTH COMMUNITY ENGAGEMENT ACTIVITIES

Community and engagement activities for the past quarter include:

·     Ongoing support to develop a Community Response Plan for Waimamaku.

·     Meetings with representatives of the Whitiora Marae to develop a Community Response Plan for the Te Tii Community on Purerua Peninsula.

·     Meetings to support the Moerewa Community Response Group to review and update their Community Response Plan.

·     Ongoing attendance at meetings and workshops in support of the continuation of the Te Hiku Covid Response Group (THCRG).

·     A meeting was held with the Peria Principal and School Board of Trustees to assist with emergency planning arrangements for the school, should it be required to be used as an assembly area for the community during flooding or other emergency events.

·     Attendance and participation in quarterly Te Hiku/Far North Inter- Agency Hui

·     Collaboration meeting with Auckland Emergency Management staff.

 

 

 

7.2.5. KAIPARA CDEM UPDATE Laura Exton, Emergency Management Specialist – KDC CDEM Capacity and Capability Activities

 

KAIPARA DISTRICT COUNCIL CAPACITY AND CAPABILITY


KDC Emergency Operations Centre (EOC) Exercise – Friday 8 July, Dargaville

It is part of the KDC/CDEM Work Programme to organise and hold an annual EOC Exercise once per year. After multiple COVID-19 related delays, on Friday 8 July, an Emergency Operations Centre exercise was held in the Dargaville Town Hall. Despite a few staff unable to attend due to illness, we had a great turnout with 17 KDC EOC members attending for the day. It was the first time the group had been in the same room together since pre-COVID.

Attendees were taken through their CIMS functions, the roles, and responsibilities of an EOC, and throughout the day worked on practical scenarios to challenge their planning, intelligence, operations, logistics, welfare, and public information management skills.

It was a great opportunity to reconnect, refresh the CIMS knowledge, and learn new skills.

There was plenty of positive feedback from the day, with attendees noting a newfound appreciation of other functions and the value of CIMS and being introduced to a new way of thinking / working.

A key action from this exercise is the refreshment of the virtual EOC environment in Microsoft Teams (and subsequent training on how to use it), and continued function training opportunities for KDC staff.

Photo: KDC EOC Workshop Facilitator lays out the scenario of the workshop: Tropical Cyclone Jenny.

 

 

Photos above: some great discussions and engagement during a team planning session.

 

Other activities of note:

Kaipara EMS met with the KDC Health & Safety Coordinator to discuss natural hazards specific to the KDC offices, Grab Bags, and the Tsunami Evacuation Policy for the Mangawhai office (as it is in a tsunami evacuation zone). There have been discussions around holding a Tsunami Hīkoi to align with a revamp of their tsunami evacuation plan.

Darlene Lang, KDC Relationship Manager for CDEM, had her final day at KDC on Friday 29 July. The CDEM Portfolio has been handed over to a new KDC Relationship Manager, Jason Marris (General Manager – Engagement & Transformation). An induction has been completed with Jason, and we are looking forward to working together to driving Civil Defence forward in the Kaipara District.

The Kaipara EMS, alongside CDEM colleagues, attended the ANZ Disaster and Emergency Management Conference Monday 25 July – Wednesday 27 July.

 

KAIPARA COMMUNITY ENGAGEMENT ACTIVITIES

On Tuesday 2 August, the Mangawhai Community Response Group met in full for the first time in approx. one year. Attendees included Mangawhai representatives from Fire and Emergency NZ, NZ Police, St Johns, Surf Life Saving, the two Mangawhai Community Response Group Co-Coordinators, the Kaipara EMS, and a Whangārei EMS. The purpose of this hui was to reconnect and discuss the future direction of the group, and how we can serve and educate the community together.

On Tuesday 9 August, Kaipara EMS met with Te Whai Community Trust Mangawhai to build whanaungatanga, share work programmes and discuss collaboration opportunities in the future.

The Ruawai Community Response Group are currently reviewing an updated draft Community Response Plan. The Kaipara EMS is meeting with the Ruawai Community Response Group Coordinator to discuss the changes on 23 August before presenting it to the group for final approval.

The Paparoa Community Response Group Coordinator has organised for a Civil Defence stall at the Saturday 27 August Paparoa Community Market. The stall is an opportunity for the community to ask questions about Civil Defence and the Paparoa Community Response Group, learn more about the key hazards impacting Paparoa and how to be prepared. The Kaipara EMS will be attending to support the Coordinator and has invited the other Kaipara Coordinators to attend and see if it’s something they’d like to replicate in their own areas.

The Whakapirau Community Response Group have appointed a new Coordinator. An introductory meeting has been organized for Monday 26 September.

7.2.6. WELFARE COORDINATION GROUP (WCG) UPDATE - Rachel Hill, Emergency Management Welfare Specialist  

The WCG next meets on 2 September 2022 with presentations on the Tai Tokerau Support Services Directory (Hearts and Minds – Linda Marsh), FENZ Community Readiness and Recovery Team (FENZ – Kim Boyce, Michael Champaloup and Kori Puckey) and the main feature for the meeting: Kaimaumau – A Community of Action (CDEM - Sarah Boniface and FENZ - Wipari Henwood).

Cluster leads will give updates on the progress of their activities and the draft Northland WCG Work Programme for 2022-2023 will be presented and confirmed.

Other normal general business includes an induction date for new members in October 2022, discussion around a WCG Response exercise in March 2023 and appointment of a new Alternative Group Welfare Manager Chris McColl from Northland Regional Council.

WCG work programme

Attached is the draft Northland WCG work programme 2022/2023.  A degree of flexibility will be required with the work programme as implementation of the Trifecta will potentially have an impact on CDEM Group welfare.

Welfare Needs Assessment- Project

The WelNAS project is still ongoing.  Once the data set of survey questions are complete and a few other issues are resolved testing will be undertaken of the system with CDEM and other staff to identify any other relevant survey questions or any other changes.

 

7.2.7. CDEM COMMUNICATIONS UPDATE Zach Woods, Emergency Management Communications Specialist

 

Communications demands since the previous meeting have largely mirrored the adverse weather events, with the July 23 and August 17 weather events seeing a spike in communications activities such as media enquiries and social media updates – this was also true to a lesser extent for the July 14 weather warning. 

 

Communication support is also being provided to the following activities and projects:

·    Closure of AM transmitter in Waipapakauri: RNZ’s removal of this transmitter and communications around it have seen some media interest – with the Northland age writing an article on the issue. Northland CDEM provided its position on the issue to the age: https://www.nzherald.co.nz/northland-age/news/far-north-locals-concerned-for-safety-after-rnz-closes-am-transmitter/GSZW7SIKRR7ZOE7DEZFEKFVEVE/

·    EOC recruitment video: Initial discussions around requirements have been had with Emergency Management Specialists and the NRC digital team. The script has been drafted with storyboarding and film scheduling to be done over the next few weeks.  

·    WDC duty PIM induction:  Creation of training materials such as Facebook guidelines.

·    New Tsunami siren testing and project: Photography and recording of the test, as well as flyers and drafting an initial communications plan. Communications plan to be reviewed once timelines and a new project lead have been established.

 

CDEM Facebook page insights, June 13 – August 22:

Page visit: 22,116

Facebook Page followers: increased 772

Total FB page followers as of August 22: 28,838

Estimated page reach*: 135,546

 

As per normal trends, most new followers joined around July 24 and August 17 when the last two weather events occurred in Northland. Engagement has been largely positive with the majority of comments notifying friends and whānau of our posts or asking for further updates.

 

Northland CDEM Web section insights, from 1 July – 21 August:

Total page visits: 9,412

Most popular sections visited: In an emergency

Most popular topics in that section:

1.    Is it open or closed: 5,119

2.    Latest news and updates: 1,078

We have not prompted these links during this time, so this illustrates there is still some demand for information via the website and not Facebook – although Facebook remains our most popular channel.

 

*This is provided by Facebook and is based on the number of people who saw any content from your Page or about your Page.

 

7.2.8. CDEM PROFESSIONAL DEVELOPMENT

Over the week 21 – 24 November 2023, Northland will host the Emergency Management Assistance Team (EMAT) Annual Deployment Camp at the Orongo Bay Holiday camp in Russell.  A site visit with NEMA personnel was completed 3-4 August to identify scenario opportunities and look at opportunities for to integrate the home agency into EMAT training.

The programme for the week is being developed and will include a one-day desk top exercise, cultural development, and further training on technical and soft skills.  The exercise scenario allows for a multi-agency response with a series of complex and novel problems.

The Northland CDEM team will be included in the exercise, providing the opportunity for the team to further develop capability.

 

CIMS Courses and overview

In July, Northland CDEM hosted two CIMS4 courses and an EOC exercise for KDC staff. 

Initially, both CIMS courses were at capacity, however last-minute withdrawals meant the courses were run with less than preferred numbers.  Due to pre-course work requirements, we are unable to cover the gaps left by last-minute changes and withdrawals of course participants.  Agencies are requested to support their staff in the registration and attendance on CIMS4 courses.

Of particular note, the KDC exercise was well attended, and the feedback from the day was positive.  Participants felt included, were able to ask questions about their function roles and discuss the scenario to make the most of the learning opportunity. 

 Date

Course

Attendees

Location

4 - 5 July

CIMS4

12

Whangārei

6 - 7 July

CIMS4

8

Whangārei

8 July

EOC Exercise (KDC)

18

Dargaville

The following training is scheduled to be held in Kaikohe, to enable FNDC staff to attend with minimum travel requirements.  Northern based stakeholder and agency personnel are also invited to attend.

Date

Course

Location

12 – 13 September

CIMS4

FNDC, Kaikohe

14 September

EOC function

15 September

Planning function

16 September

Logistics function

14 – 15 November

CIMS4

16 November

Intelligence function

17 November

EOC Exercise (FNDC)

 

Other courses and training

Laura Exton, Rachel Hill and Jenny Calder continue with Te Reo learning.

Jenny Calder attended further EMAT training in early June, with the focus on satellite communications capability.

 

2022 Australian & New Zealand Disaster & Emergency Management Conference and Gold Coast Police, District Tasking and Coordination Centre (DTACC) visit July 25 – 27

Members of the Northland CDEM team recently attended the Australian & New Zealand Disaster & Emergency Management Conference (DEMC) in Australia and whilst there also took the opportunity to visit the Gold Coast Police, District Tasking and Coordination Centre (DTACC).

A group of people posing for a photo

Description automatically generated

Northland CDEM team members at the 2022 DEMC

 

This year’s DEMC centred around themes of the future of emergency management, performance under pressure, and how emergency management staff can better connect with their communities.

 

There were six keynote speakers and over 40 different presentations and sessions with the CDEM team attending a variety of sessions.

 

Of the keynote speaker one stood out for the team, Dr Ceri Evans, a Consultant Psychiatrist who specialises in supporting hi-performing teams to perform under pressure – he is perhaps best known for his work with the All Blacks for whom he has provided specialist consultancy since 2010.

 

Performance under pressure is a necessity within the CDEM team and the team found the simplicity of his Red-Blue mind model to be a very effective way of explaining how people behave under pressure. He also provided practical advice to help reframe stressfully situations, as illustrated by the below diagram:

A picture containing text, whiteboard

Description automatically generated

In stressful situations or when you are feeling overwhelmed: mentally step back to gain emotional control, step up to see what options you have available, and step in to take initiative (put a timeframe on it).

 

Some of the most popular presentations for the team were ‘Why 'Trickle Down' Disaster Management Doesn't Work for Rural and Remote Communities’ and ‘Delivering Individual and Local Level Disability Inclusive Disaster Planning by and for People with Disability’. With some of the key insights from these being, communities and people with disabilities need to be involved in emergency management planning from the start, plans developed for groups without them are unlikely to work for them, and most importantly ask them (rural communities or people with disability) what they need and what’s going to work for them.

 

These insights are already things we as a team try to incorporate when working with our communities, so it was great to see these reinforced by these speakers. 

 

After the conference we had the privilege of being invited to see the Gold Coast Police, District Tasking and Coordination Centre (DTACC). With the CDEM team working on its own multi-agency coordination centre this was a great opportunity to gather some ideas and learnings from the Gold Coast team.

A picture containing text, ceiling, indoor, floor

Description automatically generated

Gold Coast Police, District Tasking and Coordination Centre (DTACC)

 

This word class centre was built for the 2018 Commonwealth games and provided some great insights into multi-agency coordination centres such as, the importance of modular break out rooms, effective use of space (most walls and pillars can be written on like whiteboards) and being as flexible as possible with technology – as difference agencies have different system requirements.

 

Other Key learnings from this conference included:

Queenslanders with Disability Network – person-centered emergency planning, co-designed workshops between Council and the disability sector, “Nothing About Us Without Us.”

A reminder of the importance of connecting with a community prior to an emergency, so when something happens the relationship has been built and they feel empowered to take ownership of their response.

Increased social connectedness in the community saves lives.

“Make sure you’re not swapping business cards in a disaster.”

The benefits, challenges, and shared learnings of Virtual Emergency Coordination Centres.

 

7.2.9. NORTHLAND LIFELINES GROUP UPDATE – Laura Exton, Emergency Management Specialist

The Northland Lifelines Group has recently completed a study to understand the risks arising from future climate changes to Northland’s lifelines infrastructure (Energy, Communications, Transport, Three Waters), and how these may change over time. The key findings and next steps for this project will be presented by Northland Lifelines Coordinator, Lisa Roberts.

An NCDEM Emergency Management Specialist attended the National Lifelines Group Programme Managers Quarterly meeting on Thursday 11 August.

The next Northland Lifelines Group meeting is being held on Wednesday 31 August.

 

Attachments/Ngā tapirihanga

Attachment 1: Draft Northland Welfare Coordination Group Work Programme 2022 - 2023  

 


Civil Defence Emergency Management Group Meeting  ITEM: 7.2

6 September 2022Attachment 1

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: CEG Chair's Report

Attachment: Draft Northland Welfare Coordination Group Work Programme 2022 - 2023

Page: 1


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: CEG Chair's Report

Attachment: Draft Northland Welfare Coordination Group Work Programme 2022 - 2023

Page: 2


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: CEG Chair's Report

Attachment: Draft Northland Welfare Coordination Group Work Programme 2022 - 2023

Page: 3


 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: CEG Chair's Report

Attachment: Draft Northland Welfare Coordination Group Work Programme 2022 - 2023

Page: 4


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: CEG Chair's Report

Attachment: Draft Northland Welfare Coordination Group Work Programme 2022 - 2023

Page: 5


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: CEG Chair's Report

Attachment: Draft Northland Welfare Coordination Group Work Programme 2022 - 2023

Page: 6


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: CEG Chair's Report

Attachment: Draft Northland Welfare Coordination Group Work Programme 2022 - 2023

Page: 7


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: CEG Chair's Report

Attachment: Draft Northland Welfare Coordination Group Work Programme 2022 - 2023

Page: 8


Civil Defence Emergency Management Group Meeting                                                                                           item: 7.3

6 September 2022

 

TITLE:

Service Level Agreement work programs

From:

Graeme MacDonald, Emergency Manager

Authorised by Group Manager/s:

Victoria Harwood, Pou Tiaki Hapori - GM Community Resilience, on 30 August 2022

 

Whakarāpopototanga / Executive summary

Service level Agreements for the Far North, Kaipara and Whangarei District Council have been updated for the 2022/23 years and as part of the review updated work programs have been agreed (attached). 

 

Ngā mahi tūtohutia / Recommendation

That the report ‘Service Level Agreement work programs ’ by Graeme MacDonald, Emergency Manager and dated 30 August 2022, be received.

 

 

Attachments/Ngā tapirihanga

Attachment 1: Kaipara District Council Work Programme

Attachment 2: Whangarei District Council Work Programme

Attachment 3: FNDC Work Programme  

 


Civil Defence Emergency Management Group Meeting  ITEM: 7.3

6 September 2022Attachment 1

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Service Level Agreement work programs

Attachment: Kaipara District Council Work Programme

Page: 1


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Service Level Agreement work programs

Attachment: Kaipara District Council Work Programme

Page: 2


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Service Level Agreement work programs

Attachment: Kaipara District Council Work Programme

Page: 3


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Service Level Agreement work programs

Attachment: Kaipara District Council Work Programme

Page: 4


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Service Level Agreement work programs

Attachment: Kaipara District Council Work Programme

Page: 5


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Service Level Agreement work programs

Attachment: Kaipara District Council Work Programme

Page: 6


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Service Level Agreement work programs

Attachment: Kaipara District Council Work Programme

Page: 7


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Service Level Agreement work programs

Attachment: Kaipara District Council Work Programme

Page: 8


Civil Defence Emergency Management Group Meeting  ITEM: 7.3

6 September 2022Attachment 2

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Service Level Agreement work programs

Attachment: Whangarei District Council Work Programme

Page: 1


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Service Level Agreement work programs

Attachment: Whangarei District Council Work Programme

Page: 2


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Service Level Agreement work programs

Attachment: Whangarei District Council Work Programme

Page: 3


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Service Level Agreement work programs

Attachment: Whangarei District Council Work Programme

Page: 4


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Service Level Agreement work programs

Attachment: Whangarei District Council Work Programme

Page: 5


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Service Level Agreement work programs

Attachment: Whangarei District Council Work Programme

Page: 6


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Service Level Agreement work programs

Attachment: Whangarei District Council Work Programme

Page: 7


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Service Level Agreement work programs

Attachment: Whangarei District Council Work Programme

Page: 8


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Service Level Agreement work programs

Attachment: Whangarei District Council Work Programme

Page: 9


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Service Level Agreement work programs

Attachment: Whangarei District Council Work Programme

Page: 10


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Service Level Agreement work programs

Attachment: Whangarei District Council Work Programme

Page: 11


Civil Defence Emergency Management Group Meeting  ITEM: 7.3

6 September 2022Attachment 3

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Service Level Agreement work programs

Attachment: FNDC Work Programme

Page: 1


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Service Level Agreement work programs

Attachment: FNDC Work Programme

Page: 2


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Service Level Agreement work programs

Attachment: FNDC Work Programme

Page: 3


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Service Level Agreement work programs

Attachment: FNDC Work Programme

Page: 4


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Service Level Agreement work programs

Attachment: FNDC Work Programme

Page: 5


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Service Level Agreement work programs

Attachment: FNDC Work Programme

Page: 6


Civil Defence Emergency Management Group Meeting                                                                                           item: 7.4

6 September 2022

 

TITLE:

Northland Tsunami Readiness

From:

Claire Nyberg, Emergency Management Specialist - Tsunami Projects

Authorised by Group Manager/s:

Victoria Harwood, Pou Tiaki Hapori - GM Community Resilience, on 30 August 2022

 

Whakarāpopototanga / Executive summary

This report is an update of the Northland Tsunami Readiness activities of the last three-month period including the upgrade Tsunami siren network an update of tsunami siren and testing the National Tsunami working group.

 

Ngā mahi tūtohutia / Recommendation

That the report ‘Northland Tsunami Readiness’ by Claire Nyberg, Emergency Management Specialist - Tsunami Projects and dated 30 August 2022, be received.

 

 

Background/Tuhinga

Tsunami Siren Testing- Sunday 25 September at 10am

Northpower and Top Energy have confirmed that all maintenance required post-testing from April 2022 has been carried out. The next test of the current tsunami siren network will be undertaken on Sunday 25 September at 10am. The Northland Tsunami Siren Network Activation and Testing SOP and Operation Siren Test Northland document have been updated in preparation for the next siren testing. Support promoting and managing media interest will be undertaken by the Group Public Information Manager.

 

Tsunami Siren Upgrade

Representatives from HSS Engineering, Denmark recently accompanied CDEM staff in visiting a selection of the proposed new tsunami warning siren sites on their trip to Northland. They also undertook a demonstration of the new tsunami siren, held at Graeme MacDonald, CDEM Manager’s property in Maungatepere. The voice test message and siren warning tone were demonstrated.  A flyer drop was made to neighbours within an approximately 2km sound radius advising of the demonstration as a precaution prior to the demonstration.

Representatives from the CEG, CDEM Group and interested Stakeholders attended the demonstration. This was an opportunity to test exactly what the sirens sound like when activated, both voice and siren, in the Northland environment and for those attending to engage with HSS engineering representatives.

Photos of the demonstration and recordings will be available as part of the engagement campaign.

 

The Northland sirens are three and five tiers and will be mounted on poles 8-10 metres tall, along with the cabinet hardware.

 

Project activities undertaken since the last agenda update include:

·    Finalisation of the voice messaging for the sirens and alignment with NEMA tsunami advisories and warnings and EMA wording.  These include 7 messages:

 

1.    Siren testing message

2.    Prepare to evacuate - possible threat

3.    Prepare to evacuate - tsunami threat

4.    Immediate evacuation

5.    Stay out message

6.    All clear message

7.    Tutukaka marina message

 

·    Development of a GIS viewer to coordinate all the information layers required for community engagement, and the confirmation of siren locations. This viewer can also be used to capture any siren location changes as the project commences.

 

·    A draft Communications Plan for the Tsunami Siren Network Upgrade has been created by the Public Information Manager (PIM) with assistance from the Emergency Management Specialist – Tsunami Projects. This plan will be a living document to capture new information or feedback from community consultation

 

·    A presentation was delivered to key KDC staff, and a site visit was undertaken to confirm suggested new tsunami warning siren locations, within the Kaipara district.  KDC staff were invaluable in terms of the knowledge they were able to bring to the project in regard to KDC property available now and in the future for siren placement.  The next stage will involve wider Mangawhai community and stakeholder engagement.

 

·    Information has been researched and prepared for the installation tender.

 

·    Two transportable boards of the Tsunami Warning Siren (TWS) 293 model, made to scale, have been created to demonstrate to the community what the speaker housing at the top of the 10-metre pole will look like.

Progress has been made on clarifying resource consent requirements, determining locations for individual sirens, working with lines companies, and developing a timeline for the project. 

The Emergency Management Specialist- Tsunami Projects role is currently being recruited. MWA Contracting, Alistair Wells, has also been engaged to project manage aspects of the project moving forward. 

National Tsunami Working Group

A National Tsunami Working Group (NTWG) strategy workshop was attended in Wellington on 21 June to input into the development of a National Tsunami Strategy. A summary report has been created and feedback was provided on the strategy development/consultation timeline and stocktake document developed from the workshop information.  The purpose of the National Tsunami Strategy is to create a vision, mission, and objectives to ensure that all agencies are fulfilling their roles and responsibilities, to achieve national standards and priorities and achieve consistency across the 16 regional CDEM groups.  Examples of priority work for consistency being discussed presently are the implementation of the blue lines to assist communities to know when they have reached ‘safe zones’, and the use of one tsunami inundation zone for public facing messaging and mapping, rather than the three zones used by most groups currently (red, orange and yellow).

 

Resilience Fund updates

End of year reports were submitted for 2020/21 Northland Tsunami Siren Network Upgrade and the 2021/22 Kermadec Tsunami Response Plan. NEMA re-imbursed Northland CDEM the purchase of the first round of new tsunami warning sirens to the value of $128k with the next $122k rolled over to 2022/23 financial year and purchase of the next 25 tsunami warning sirens.  An extension was sought for the 2021/2022 Kermadec Tsunami Response Plan application, for the project to be completed in the 2022/2023 year.  NEMA have extended the funds until December 2023. A secondment has been secured with NZ Police to ensure the Kermadec Tsunami Response plan is completed to meet the new deadline. A project scope has been created.

 

Tonga Tsunami impact at Tutukaka

Following on from the de brief, and opportunities for improvement identified, members of the CDEM group have meet with the trustees and manager of the Tutukaka Marina.  At this meeting the CDEM team explained in detail the process during tsunami alerts or warnings and the activities carried out during the Tonga emergency.  The trust was also able to outline its plan to mitigate impacts from tsunami in the future.  Discussions also included the capability of the new tsunami siren network.

As a result of this event NEMA have made changes to the wording of its advisories and warnings to include information for those who maybe live in a marina or work in a marina during an emergency.

Changes have also been made to Operating procedures. 

 

 

Attachments/Ngā tapirihanga

Nil

 


Civil Defence Emergency Management Group Meeting                                                                                           item: 8.1

6 September 2022

 

TITLE:

24/25 July 2022 Severe Weather Warning De-brief

From:

Claire Nyberg, Emergency Management Specialist - Tsunami Projects

Authorised by Group Manager/s:

Victoria Harwood, Pou Tiaki Hapori - GM Community Resilience, on 30 August 2022

 

Whakarāpopototanga / Executive summary

A multi-agency de-brief took place 03 Aug 2022 to capture any learnings or improvements from the weather event experienced on the 25 and 26 July.  Overall, the feedback from both stakeholders and the community has been positive for this event.

 

Ngā mahi tūtohutia / Recommendation

That the report ‘24/25 July 2022 Severe Weather Warning De-brief’ by Claire Nyberg, Emergency Management Specialist - Tsunami Projects and dated 30 August 2022, be received.

 

 

Background/Tuhinga

On the evening of Sunday 24 and during the day on Monday 25 and Tuesday 26 July 2022, the Northland CDEM Duty Officer, Duty Controller, support PIM and Emergency Management Specialist- Whangarei, responded to a severe weather event which saw several road closures due to fallen trees, flooding, and slips across the region.

 

The coordinated response was supported by key stakeholders and partner agencies including Northland CDEM, Far North District Council (FNDC), Northland Regional Council (NRC)- Hydrology, Waka Kotahi, Fire and Emergency NZ (FENZ), Northland District Health Board (NDHB), Northpower, Top Energy, Whangarei District Council- Public Information Management (WDC PIM) and Northland Transport Alliance (NTA).  Technical expertise from NRC Rivers and Hydrology departments and community intelligence from Community Response Group Coordinators across the region was highlighted as being integral to developing situational awareness and informing a successful response.  A multi-agency debrief took place 3 August 2022, with many of the stakeholders mentioned previously attending in-person.

 

Debrief aim

The debrief aim was to identify experiences from each stakeholder on the method of engagement, information collection, intelligence sharing, and lessons learned to enable a more effective response in future.

 

Method

The debrief started with individual introductions of business as usual (BAU) roles and the function role performed during the event.  This was followed by attendees recounting issues, improvement measures, and/or elements that were perceived as working or not – whether internal to their organisation or with Northland CDEM’s processes or procedures.

De-brief findings

Most of the impact of the event was on the roading and power networks, attributed to fallen trees, flooding and slips.  Both Top Energy and Northpower will continue to work with private landowners to encourage vegetation clearing.  FENZ also experienced an interested in linking up with this work and engagement with landowners.

 

The impact on networks was not large scale and was short in duration apart from any significant damage to the local roading network.  Roading information was the key piece of information which both stakeholders and the public are keen to have timely access to.  While improvements with reporting on road status’s have improved, there is still an opportunity for better reporting through a Common Operating Picture (COP). A COP could build in some of the other important information from stakeholders to provide a more joined up picture of impacts.  This could involve investment in greater live streaming of reporting from contractors in the field to the NTA.  Coordinated key messaging would also consolidate the actions that Northlanders should take during a response and allow for consistent messaging across partner agencies.

 

Hydrology information is available on the NRC website, but improvements could include more frequent data collection during responses and the ability to forecast within catchments to assist with partner agency response actions.  The early heads up from Civil Defence to stakeholder agencies was appreciated for forward planning purposes.

 

Recommendations from this debrief

The following points below are actions that Northland CDEM and stakeholders could undertake to improve efficiency during responses:

 

·    Continued liaison with property owners with regards to vegetation removal to mitigate the risk of tree fall and slips affecting power lines

·    Greater ability for NRC Hydrology to forecast affects in catchments to allow better forward planning for responding agencies

·    Continued development of a Common Operating Picture (COP).

 

Conclusion

The response and ability to enable decisions being made were primarily due to the free-flowing nature of information and intelligence between all agencies. The weather predictions although slightly off in total amount, were reasonably accurate on timeframes – resulting in some flooding that did not affect the populace as much as historic cases.

 

 

Attachments/Ngā tapirihanga

Nil

 


Civil Defence Emergency Management Group Meeting                                                                                           item: 8.2

6 September 2022

 

TITLE:

Update on Civil Defence Community Response Plans in Northland

From:

Evania Arani, Emergency Management Specialist; Tegan Capp, Emergency Management Specialist; Sarah Boniface, Emergency Management Specialist; Bill Hutchinson, Emergency Management Specialist and Laura Exton, Emergency Management Specialist – Kaipara

Authorised by Group Manager/s:

Victoria Harwood, Pou Tiaki Hapori - GM Community Resilience, on 30 August 2022

 

Whakarāpopototanga / Executive summary

The purpose of this report is to provide and update on the improvements that have been made to the Community Response Plan Map as recommended at the June CDEM and CEG Meetings.

 

Northland Civil Defence Emergency Management Specialists will be available to speak to the data shown within their respective district.

 

Ngā mahi tūtohutia / Recommendation

That the report ‘Update on Civil Defence Community Response Plans in Northland’ by Evania Arani, Emergency Management Specialist; Tegan Capp, Emergency Management Specialist; Sarah Boniface, Emergency Management Specialist; Bill Hutchinson, Emergency Management Specialist and Laura Exton, Emergency Management Specialist – Kaipara and dated 30 August 2022, be received.

 

Background/Tuhinga

The initial purpose of the map was to provide the Group with an overview of community response activities across the region and to help Emergency Management Specialists conduct a gap analysis.


This has identified the need to create a multi-faceted interactive viewer to include community response group, status, activity, links to community response plans and marae preparedness plans.

 

Northland CDEM have engaged the services of a geospatial consultant to build this viewer, which is in the final stages and will be complete by end of 2022.

 

In the static images provided in Figures 1 and 2, data is displayed on one map showing three sets of information.

 

-      Northland Community Response Groups – status indicated by symbols

-      Northland Community Response Plans – status indicated by symbols with links available to electronic plans available on website

-      Northland Community Response Plans – territorial local authority (TLA) shown by colour

Figure 1:
Map of Community Response Groups and legend.

Figure 2:
Image showing individual Community Response Group status, including (where available) link to electronic version of Community Response Plan.

 

 

 

Attachments/Ngā tapirihanga

Nil

 


Civil Defence Emergency Management Group Meeting                                                                                           item: 8.3

6 September 2022

 

TITLE:

Northland Lifelines Group Climate Change Risk Assessment Report and Presentation

From:

Laura Exton, Emergency Management Specialist – Kaipara

Authorised by Group Manager/s:

Victoria Harwood, Pou Tiaki Hapori - GM Community Resilience, on 30 August 2022

 

Whakarāpopototanga / Executive summary

The Northland Lifelines Group has recently completed a study to understand the risks arising from future climate changes to Northland’s lifelines infrastructure (Energy, Communications, Transport, Three Waters), and how these may change over time.

A presentation from Lisa Roberts, Northland Lifelines Group Chair, on the key findings and next steps for the project will be played to the CDEM Group.

 

Ngā mahi tūtohutia / Recommendation

That the report ‘Northland Lifelines Group Climate Change Risk Assessment Report and Presentation’ by Laura Exton, Emergency Management Specialist – Kaipara and dated 22 August 2022, be received.

 

 

Background/Tuhinga

Not Applicable

 

Attachments/Ngā tapirihanga

Attachment 1: Northland Lifelines Group Climate Change Risk Assessment Report June 2022  

 


Civil Defence Emergency Management Group Meeting  ITEM: 8.3

6 September 2022Attachment 1

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 1


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 2


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 3


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 4


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 5


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 6


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 7


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 8


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 9


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 10


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 11


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 12


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 13


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 14


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 15


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 16


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 17


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 18


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 19


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 20


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 21


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 22


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 23


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 24


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 25


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 26


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 27


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 28


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 29


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 30


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 31


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 32


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 33


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 34


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 35


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 36


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 37


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 38


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 39


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 40


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 41


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 42


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 43


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 44


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 45


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 46


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 47


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 48


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 49


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 50


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 51


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 52


 

 

This page is a placeholder for a single page of a PDF attachment. It will be replaced by the actual PDF page when the PDF version of this document is generated.

 

Report: Northland Lifelines Group Climate Change Risk Assessment Report

Attachment: Northland Lifelines Group Climate Change Risk Assessment Report June 2022

Page: 53