Council

Wednesday 23 March 2022 at 10.30am

 

 

AGENDA

 


Council Meeting

23 March 2022

Northland Regional Council Agenda

 

Meeting to be held remotely

on Wednesday 23 March 2022, commencing at 10.30am

 

Recommendations contained in the council agenda are NOT council decisions. Please refer to council minutes for resolutions.

 

RĪMITI (Item)                                                                                                                                                                 Page

1.0       Ngā Mahi Whakapai (Housekeeping)

This meeting will be held fully remote and attendees are responsible for their own health and safety and ensuring they are working in a safe environment.

2.0       Karakia Timatanga – Tauāki ā roto (Opening karakia)

3.0       Ngā Whakapahā (apologies)

4.0       Ngā Whakapuakanga (DECLARATIONS OF CONFLICTS OF INTEREST)

5.0       Ngā Whakaae Miniti me te Mahere Mahi (Council Minutes and Action Sheet)

5.1       Confirmation of Minutes - Council Meeting 22 February 2022                                                  6

5.2       Receipt of Action Sheet                                                                                                                          15

6.0       Ngā Ripoata Putea (Financial Reports)

6.1       Financial Report to 28 February 2022                                                                                               17

6.2       Regional Rates Collection - update to 31 December 2021                                                         21

7.0       Ngā Take (Decision Making Matters)

7.1       Councillor appointment to Waiharara Fire - Recovery Governance Group                         26

7.2       Adoption of the Draft User Fees and Charges 2022/23 and approval to consult              29

7.3       Adoption of the Annual Plan 2022/23 Supporting Information for consultation            100

7.4       Adoption of the Annual Plan 2022/23 Consultation Document and approval to consult 175

7.5       Strategic Intent 2021-2040 - Te Taitokerau Māori and Council Working Party               180

7.6       Tangata Whenua Water Advisory Group: Terms of Reference and Budget                      185

7.7       NRC & MMH MOU                                                                                                                                  199

7.8       Equalisation Reserve Floor                                                                                                                  206

7.9       Renewable Energy Zones.                                                                                                                    210

7.10    Joint Climate Change Adaptation Committee Terms of Reference                                      211

8.0       Ngā Ripoata Mahi (Operational Reports)

8.1       Health and safety report                                                                                                                      216

8.2       Chair's Report to Council                                                                                                                     220

8.3       Chief Executive’s Report to Council                                                                                                 222

8.4       Legislative compliance reporting for the period 1 July - 31 December 2021                    259

9.0       Receipt of Committee Minutes and Working Party/Group Updates

9.1       Receipt of Committee Minutes                                                                                                          261

9.2       Working Party Updates and Chairpersons' Briefings                                                                 274

10.0    Kaupapa ā Roto (Business with the Public Excluded)                                                           277

10.1    Confirmation of Confidential Minutes - Council Meeting 22 February 2022

10.2    HR Report

10.3    Investment Property Leaseholder Exit Discussions   


 

ACC - Accident Compensation Corporation

ALGIM - Association of Local Government Information Management

AMA - Aquaculture Management Area

AMP - Asset Management Plan/Activity Management Plan

AP - Annual Plan

BOI - Bay of Islands

BOPRC - Bay of Plenty Regional Council

CAPEX - Capital Expenditure (budget to purchase assets)

CBEC - Community, Business and Environment Centre

CCO – Council Controlled Organisation

CCTO – Council Controlled Trading Organisation

CDEM - Civil Defence Emergency Management

CEEF – Chief Executives Environment Forum

CEG - Co-ordinating Executive Group

CEO - Chief Executive Officer

CIMS - Co-ordinated Incident Management System (emergency management structure)

CMA - Coastal Marine Area

CPCA - Community Pest Control Areas

CRI - Crown Research Institute

DHB - District Health Board 

DOC - Department of Conservation

DP – District Plan

E350 – Extension 350 programme

ECA - Environmental Curriculum Award

ECAN - Environment Canterbury

EECA - Energy Efficiency Conservation Authority

EF - Environment Fund

EMA - Employers and Manufacturers Association

EOC - Emergency Operations Centre

EPA - Environmental Protection Authority

ETS - Emissions Trading Scheme

FDE - Farm Dairy Effluent

FNDC - Far North District Council

FNHL - Far North Holdings Limited

FPP - First Past the Post

GE - Genetic Engineering

GIS - Geographic Information System

GMO - Genetically Modified Organism

HBRC - Hawke's Bay Regional Council

HEMP - Hapū Environmental Management Plan

Horizons - Brand name of Manawatu-Wanganui Regional Council

HR - Human Resources

HSNO - Hazardous Substances & New Organisms Act 

HSWA - Health and Safety at Work Act 2015

IEMP - Iwi Environmental Management Plan

ILGACE - Iwi and Local Government Chief Executives Forum

IPPC - Invited Private Plan Change

IRIS - Integrated Regional Information System

KDC - Kaipara District Council 

KPI - Key Performance Indicator

LAWA – Land, Air, Water Aotearoa

LEA - Local Electoral Act 2001

LGA - Local Government Act 2002

LGNZ - Local Government New Zealand

LGOIMA - Local Government Official Information & Meetings Act 1987

LIDAR – Light detection and ranging

LTI – Long time injury

LTP - Long Term Plan

MBIE – Ministry of Business, Innovation & Employment

MFE - Ministry for the Environment

MFL – Māori Freehold Land 

MHWS - Mean High Water Springs

MMH - Marsden Maritime Holdings Limited

MNZ - Maritime New Zealand

MOH - Ministry of Health

MOT - Ministry of Transport

MPI - Ministry for Primary Industries

MSD - Ministry of Social Development

NCMC - National Crisis Management Centre

NDHB - Northland District Health Board

NEMA – National Emergency Management Agency

NES - National Environmental Standards

NFT – Northland Forward Together

NGO - Non-Governmental Organisation

NIF - Northland Intersectoral Forum

NINC - Northland Inc. Limited

NIWA - National Institute of Water and Atmosphere

NORTEG - Northland Technical Advisory Group

NPS - National Policy Statement

NZCPS - New Zealand Coastal Policy Statement

NZRC - New Zealand Refining Company (Marsden Point)

NZTA – Waka Kotahi New Zealand Transport Agency

NZTE - New Zealand Trade and Enterprise

NZWWA - New Zealand Water and Wastes Association

OFI - Opportunity for Improvement\

OPEX – Operating Expenditures

OSH - Occupational Safety & Health

OTS – Office of Treaty Settlements

PCBU - Person Conducting Business or Undertaking

PGF – Provincial Growth Fund

PPE - Personal Protective Equipment

RAP - Response Action Plan

RBI - Regional Broadband Initiative

RCP - Regional Coastal Plan

RFI - Request for Information

RFP - Request for Proposal

RLTP - Regional Land Transport Plan

RMA - Resource Management Act 1991

RMG - Resource Managers Group (Regional Councils)

RMZ - Riparian Management Zone

ROI - Return on Investment

RP – Regional Plan

RPMP - Regional Pest Management Plan

RPMS - Regional Pest Management Strategy

RPS - Regional Policy Statement

RPTP – Regional Public Transport Plan

RRSAP – Regional Road Safety Action Plan

RSG – Regional Sector Group

RSHL - Regional Software Holdings Ltd

RTC - Regional Transport Committee

RTO - Regional Tourism Organisation

SIG – Special Interest Group

SIPO - Statement of Investment Policy and Objectives

SITREP - Situation Report

SOE - State of Environment (or) State Owned Enterprise

SOI – Statement of Intent

SOLGM - Society of Local Government Managers

STV - Single Transferable Vote

TAG - Technical Advisory Group

Tier 1 - Site level plan or response for an oil spill

Tier 2 - Regional level plan or response to an oil spill

Tier 3 - National level plan or response to an oil spill

TLA - Territorial Local Authority – City & District Councils

TON – Top of the North (regions)

TTMAC – Te Taitokerau Māori and Council Working Party

TTNEAP – Tai Tokerau Northland Economic Action Plan

TMP - Treasury Management Plan

TOR - Terms of Reference

TPK - Te Puni Kōkiri (Ministry of Maori Development)

TUANZ - Telecommunications Users Association of NZ

UNISA - Upper North Island Strategic Alliance

WDC - Whangarei District Council

WHHIF - Whangarei Harbour Health Improvement Fund

WRC - Waikato Regional Council

WSMP - Workplace Safety Management Practices

 

 

 



Council Meeting                                                                                                                                                         item: 5.1

23 March 2022

 

TITLE:

Confirmation of Minutes - Council Meeting 22 February 2022

From:

Chris Taylor, Governance Specialist

Authorised by Group Manager/s:

Chris Taylor, Governance Specialist, on 16 March 2022

 

Ngā mahi tūtohutia / Recommendation

That the minutes of the council meeting held on 22 February 2022, be confirmed as a true and correct record.

 

Attachments/Ngā tapirihanga

Attachment 1: Council Meeting 22 February 2022   


Council Meeting  ITEM: 5.1

23 March 2022Attachment 1

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Council Meeting                                                                                                                                                         item: 5.2

23 March 2022

 

TITLE:

Receipt of Action Sheet

From:

Chris Taylor, Governance Specialist

Authorised by Group Manager/s:

Chris Taylor, Governance Specialist, on 04 March 2022

 

Whakarāpopototanga / Executive summary

The purpose of this report is to enable the meeting to receive the current action sheet.

 

Nga mahi tutohutia / Recommendation

That the action sheet be received.

 

Attachments/Ngā tapirihanga

Attachment 1: Council Action Sheet - March 2022   


Council Meeting  ITEM: 5.2

23 March 2022Attachment 1

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Council Meeting                                                                                                                                                                                             item: 6.1

23 March 2022

 

TITLE:

Financial Report to 28 February 2022

From:

Vincent McColl, Financial Accountant

Authorised by Group Manager/s:

Bruce Howse, Pou Taumatua – Group Manager Corporate Services, on 15 March 2022

 

Whakarāpopototanga / Executive summary

This report is to inform council of the year to date (YTD) financial result to February 2022. Council has achieved a YTD surplus after transfers to and from reserves of $7.26M, which is $760K favourable to budget (January YTD per agenda $1.07M and then updated verbally at the meeting to ($80K) after incorporating January investment losses).  No gains have been accrued for February as it is expected to be a loss month for the majority of fund managers. An update on fund performance to the end of February will be provided to the March council meeting.

 

Ngā mahi tūtohutia / Recommendation

That the report ‘Financial Report to 28 February 2022’ by Vincent McColl, Financial Accountant and dated 7 March 2022, be received.

 

Background/Tuhinga

   

 


 

Revenue

Year to date revenue is $45.56M, which is ($1.36M) or (2.9%) below budget.


 


Expenditure

Year to date expenditure is $33.78M, which is $2.39M or 6.6% below budget. 


Council Meeting                                                                                                                                                         item: 6.1

23 March 2022

Please note that from this month I have combined the KMR and Environmental Services lines to line the actual and budget for reporting purposes. Any material variances on council’s KMR related expenditure will be itemised in the Environmental Services commentary.

 

Salary Variances

Across council there is a $1.07M (January YTD: $988K) favourable salaries variance predominantly due to the time to complete recruitment of positions identified in the LTP (Long Term Plan) and some vacancies already present at the end of 2020/21. Of this $82K (January YTD: $59K) is related to subsidised work programmes and $242K (January YTD: $169K) relates to unbudgeted KMR staff salaries offset by budgeted granted expenditure. The total salaries variance is partially offset by $218K (January YTD: $317K) of annual leave earned not taken.

 

Transfers to reserves

For the year to date there has been a net transfer to reserves of $4.52M compared to a budgeted net transfer to reserves of $4.24M.  This is predominantly due to:

Ÿ $580K more than budgeted transfers to flood infrastructure river reserves due to higher than budgeted subsidies for capital flood works.

Ÿ $177K more than budgeted transfers to river reserves due to lower than budgeted YTD expenditure relating to maintenance and river clearance works not occurring when budgeted and higher than budgeted subsidies on flood schemes.

Ÿ $718K lower than budgeted transfers to externally managed funds due to lower than budgeted gains

Ÿ $71K more than budgeted transfers to bus reserves due to lower than budgeted YTD expenditure.

Ÿ $322K more than budgeted transfers to the Kaipara Moana Remediation reserve due to the Kaipara Maurikura not yet requiring funding this financial year.

 

Capital Expenditure

Capital expenditure of $2.58M is lower than the budget of $2.90M due to the timing of expenditure on flood works.

 

Attachments/Ngā tapirihanga

Nil


Council Meeting                                                                                                                                                         item: 6.2

23 March 2022

 

TITLE:

Regional Rates Collection - update to 31 December 2021

From:

Simon Crabb, Finance Manager

Authorised by Group Manager/s:

Bruce Howse, Pou Taumatua – Group Manager Corporate Services, on 02 March 2022

 

Whakarāpopototanga / Executive summary

The three district councils administer the collection of the regional council rates on our behalf.  The purpose of this report is to provide an update on the collection of this year’s current rates and the rate arrears owing to the regional council by each district council.

 

Table One below summarises the level of rates collected in the first two quarters of the 2021/22 financial year and the total outstanding rate balances at 31 December 2021.

 

Overall, the three district councils collected a total of 53.6% of our annual rate strike in the six months to 31 December 2021.  (As a comparative, 53.2% was collected for the same period in the last financial year).

 

 

Ngā mahi tūtohutia / Recommendation

That the report ‘Regional Rates Collection - update to 31 December 2021’ by Simon Crabb, Finance Manager and dated 2 March 2022, be received.

 

 

Background/Tuhinga

Whangarei District Council (WDC)

The Whangarei District Council collected 57.8% of our annual rate strike to the end of December 2021 (Last financial year comparison (LY) 58.5%).  WDC advised that their collection team is working with customers, but the outcomes are less than their aspirations, e.g. payment arrangements are not always being met.

35.5% ($192k) of the WDC outstanding rate arrears balance (LY: 36.4%; $227k) was also collected in the first six months of this financial year resulting in a closing rate arrears balance of $348k. WDC advised that further rate arrears were collected, via financial institutions mortgagee demands, in January 2022.

 

Kaipara District Council (KDC)

The Kaipara District Council collected 52.5% of our annual rate strike to the end of December 2021 (LY: 53.1%).  KDC advised that their collections to date are slightly lower than last year due to staff turnover (and slow replacement) during December 2021.

23.3% ($203k) of the KDC outstanding rate arrears balance (LY: 22.5 %; $199k) has also been collected in the first six months of this financial year resulting in a closing total rate arrears balance of $668k.

 

Far North District Council (FNDC)

The Far North District Council has collected 48.1% of our annual rate strike to the end of December 2021, (LY: 45.8%). 

13.6% ($337k) of the FNDC outstanding rate arrears balance has also been collected in the first six months of this financial year, (LY: 8.8%; $355k), resulting in a closing rate arrears balance (excluding current year rates) still to be collected of $2.1m.  Māori freehold land (MFL) accounts for $1.1m of the total rate arrears balance.

Attachment 1 is the revenue and collections report provided by FNDC outlining the actions they have in place to collect outstanding rate arrears.

 

 

Attachments/Ngā tapirihanga

Attachment 1: Far North District Council - Q2 Revenue and Collections Report   


Council Meeting  ITEM: 6.2

23 March 2022Attachment 1

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Council Meeting                                                                                                                                                         item: 7.1

23 March 2022

 

TITLE:

Councillor appointment to Waiharara Fire - Recovery Governance Group

From:

Jenny Calder, Emergency Management Recovery Specialist

Authorised by Group Manager/s:

Victoria Harwood, Pou Tiaki Hapori - GM Community Resilience, on 14 March 2022

 

Executive summary/Whakarāpopototanga

This paper seeks endorsement of Councillor Kitchen being appointed to the Waiharara Fire Recovery Plan – Recovery Governance Group as an NRC representative. This group has synergies with the key roles and functions of council 10 year plan specifically in regard to wetland recovery. The Terms of Reference for the group are provided as Attachment 1.

On 18 December 2021 a vegetation wildfire fire occurred at Waiharara requiring a significant and sustained response from Fire and Emergency New Zealand (FENZ) for more than 50 days.    

Between 19 December 2021 and 15 January 2022 residents of the Kaimaumau village evacuated twice during and residents on the Northern end of the fireground evacuated once as the fire threatened their homes and lives. 

The FENZ response has now de-escalated however as the fire is burning through the peat of the wetlands, it is expected to continue to burn into the winter months and is unlikely to be fully extinguished until the area receives sufficient rainfall to saturate the area.

The burnt area covers over 2800ha with a fire perimeter exceeding 38km.  Within this area is a mix of private and public lands with the majority of the land being managed by Te Papa Atawhai (Department of Conservation) and Ngāi Takoto Iwi.

As part of the transition to recovery, a Recovery Governance Group has been established to provide advice, guidance  and support to an operationally focused Recovery Working Group.  The membership of the Recovery Governance Group draws on the following representatives from their respective agencies:

·         Wallace Rivers, Co-Chair, Te Runanga O Ngai Takoto
·         Meirene Hardy-Birch, Operations Manager, Te Papa Atawhai
·         Dave Collard, Councillor, Far North District Council
·         Colin Kitchen (Toss), Councillor, Northland Regional Council
·         Lennon Rippingale, Wharemaru hapū/ Kaimaumau community
·         Wipari Henwood, District Manager, Fire and Emergency New Zealand
·         Representative(s) of private landowners (TBC)
·         Rebekah Sulman, Regional Coordinator, Northland Rural Support Trust.

It is expected that the Recovery Governance Group will be led by Te Papa Atawhai as the majority land owner, ensuring a locally led, holistic recovery

 

 

 

 

 

1.         That the report ‘Councillor appointment to Waiharara Fire - Recovery Governance Group’ by Jenny Calder, Emergency Management Recovery Specialist and dated 10 March 2022, be received.

2.         That council approves the appointment of a Northland Regional Council (NRC) representative onto the Councillor appointment to Waiharara Fire - Recovery Governance Group 

3.         That the council approves the appointment of Councillor Kitchen to represent Northland Regional Council (NRC)Councillor appointment to Waiharara Fire - Recovery Governance Group. 

 

Options

 

No.

Option

Advantages

Disadvantages

1

Council endorses the recommendations.

NRC representative to support the recovery of Waiharara and community impacted by these incidents.

Aligns with council’s long term plan and objectives.

Nil

2

Council does not endorse the recommendations.

Easy to administer.

Lack of NRC representation on governance group.

 

The staff’s recommended option is Option 1 – council endorses the recommendations.

Considerations

1.         Environmental Impact

The environmental impact sustained through the wetland as a result of the fire will be one of the many long term recovery aspects for the area.  The Recovery Governance Group will have oversight of these impacts and work undertaken to by the Recovery Working Group as the area recovers from the event. 

2.         Community views

The local communities and businesses have been impacted in various ways as a result of the fire.  The community has been kept informed throughout the response and there is an expectation this will continue through recovery.   

A communications plan has been developed for implementation by the Governance Group.

3.         Māori impact statement

The invovlement of Iwi throughout the fire event has transitioned across into Recovery with Te Runanga o Ngāi Takoto and Hapū representation maintained within the Recovery Governance group.  This will ensure a positive effect on the affected iwi, hapū and whānau throughout the recovery phase. 

 

4.         Financial implications

It is not expected there be any financial implications as the Recovery Governance Group is non-operational.

5.         Implementation issues

It is not expected there be any implementation issues.

 

6.         Significance and engagement

This decision does not trigger the Significance and Engagement Policy.

7.         Policy, risk management and legislative compliance

 There is a reputational risk if there is no councillor representation on the group.

 

Attachments/Ngā tapirihanga

Nil


Council Meeting                                                                                                                                                         item: 7.2

23 March 2022

 

TITLE:

Adoption of the Draft User Fees and Charges 2022/23 and approval to consult

From:

Robyn Broadhurst, Policy Specialist

Authorised by Group Manager/s:

Bruce Howse, Pou Taumatua – Group Manager Corporate Services, on 08 March 2022

 

Executive summary/Whakarāpopototanga

The purpose of this report is to present the Draft User Fees and Charges 2022/23 for adoption, and approval to commence consultation using the special consultative procedure set out in section 83 of the Local Government Act 2002 (LGA).

 

Recommendations

1.         That the report ‘Adoption of the Draft User Fees and Charges 2022/23 and approval to consult ’ by Robyn Broadhurst, Policy Specialist and dated 23 February 2022, be received.

2.         That council adopts the Statement of Proposal and the Draft User Fees and Charges 2022/23 (Attachment 1) for the purposes of consultation, pursuant to section 150 of the LGA, and that this be carried out in conjunction with consultation on the Annual Plan 2022/23.

3.         That council delegates to the Group Manager – Corporate Services the authority to make any necessary minor formatting, typographical and administrative changes to the Statement of Proposal and Draft User Fees and Charges 2022/23 prior to formal public consultation.

 

OptionsConsultation on the charges set out in the Draft User Fees and Charges 2022/23 is required under section 150 of the LGA, and the special consultative procedure under section 83 of the LGA is being used to provide the appropriate and most prudent process for adoption of charges. Key requirements of consultation include preparation of material setting out the proposal and detailing proposed changes, preparation of a draft schedule, and making this material publicly available.

 

No.

Option

Advantages

Disadvantages

1

Adopt the Draft User Fees and Charges 2022/23 and associated Statement of Proposal for consultation

Fees and charges can be consulted on, enabling  council to make informed decisions on updates for the 2022/23 financial year. Compliance with the LGA is achieved.

Resources will need to be allocated to the consultation process

2

Do not adopt the Draft User Fees and Charges 2022/23 and associated Statement of Proposal for consultation

Resources will not need to be allocated to the consultation process

Fees and charges will not be able to be consulted on, and any decisions made on updates for the 2022/23 financial year will not be compliant with the LGA.  Under recovery of costs and inaccurate or outdated charges may occur.

 

The staff recommend option 1, to adopt the Draft User Fees and Charges 2022/23 and associated Statement of Proposal, to be consulted on concurrently with the consultation process of the Annual Plan 2022/23.

Considerations

1.         Significance and engagement

Section 76AA of the LGA directs that council must adopt a policy setting out how significance will be determined, and the level of engagement that will be triggered. This policy assists council in determining how to achieve compliance with LGA requirements in relation to decisions.

This decision itself is of low significance when assessed against council’s Significance and Engagement Policy because it is for the purpose of achieving compliance with sections 83 and 150 of the LGA and does not, in itself, impact the community other than to provide them with information and the opportunity to provide input.

The decision to adopt the Draft User Fees and Charges 2022/23 for consultation, while not significant in itself, will enable council in the future to make decisions on charges while having full regard to community views in relation to the proposals set out in the schedule. This will assist council in achieving compliance with procedures in relation to decisions as set out in Part 6 of the LGA.

2.         Policy, risk management and legislative compliance

The decision to adopt the Draft User Fees and Charges 2022/23 and associated Statement of Proposal will achieve compliance with sections 83 and 150 of the LGA. This decision will also achieve compliance with council’s Significance and Engagement Policy, in particular ‘We will consult when we are required to by law, when a proposal is considered significant, and when we need more information on options for responding to an issue’.

Further considerations

The decisions contained within this report will enable consultation, which will provide council with feedback on community views and potential impacts on Māori. Any financial impacts or implementation issues are addressed in the attached documentation.

Further consideration of community views, impacts on Māori, financial impacts, and implementation issues will be addressed through the deliberations process and subsequent council decision to adopt the final schedule of User Fees and Charges 2022/23.

Background/Tuhinga

Council maintains a schedule of fees and charges in its user fees and charges document, and this is reviewed and updated annually. The user fees and charges schedule sets out charges fixed and/or authorised under various enactments including: Resource Management Act 1991 (RMA); Local Government and Official Information and Meetings Act 1987; Local Government Act 2002 (LGA); Building Act 2004; the Biosecurity Act 1993; the Maritime Transport Amendment Act 2013. 

Section 150 of the LGA sets out the process by which a local authority may prescribe fees and charges in respect of any matter provided for either under a bylaw, or under any other piece of legislation if that legislation does not specifically authorise the local authority to charge a fee. If not part of a bylaw, fees and charges prescribed under section 150 of the LGA must be prescribed following consultation using the principles of consultation (section 82 of the LGA).

In terms of fees and charges authorised by the RMA, a local authority can fix a charge only in the manner set out in section 150 of the LGA, and after using the special consultative procedure set out in section 83 of the LGA.

Inflationary increases for the coming years were approved during the process of developing the (previous) Long Term Plan 2021–2031. The last review of the user fees and charges schedule was carried out during the process of developing this long term plan. At this time, RMA fees were set within the user fees and charges schedule and approved inflation increases applied.

The Maritime Transport Amendment Act 2013 authorises a local authority to prescribe fees and charges for maritime related activities, however it does not set out the process by which this should be done. Council is therefore referred to the decision-making requirements set out in Part 6 of the LGA and is undertaking a consultation process so that the council can be informed of community views.

Changes proposed

Council undertakes an annual review of fees and charges as part of the relevant annual or long term planning process. This ensures that the fees and charges are updated using, at minimum, the principles of consultation (section 82 of the LGA).

The Draft User Fees and Charges 2022/23 has minimal changes from its predecessor, except for an updated fee structure for Pilotage and Shipping Navigation and Safety Services Fees (Section 3.7.3). Further changes include an inflationary increase of 2.4% and minor wording amendments to provide clarity and accuracy.

 

Attachments/Ngā tapirihanga

Attachment 1: Draft User Fees and Charges 2022/23   


Council Meeting  ITEM: 7.2

23 March 2022Attachment 1

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Council Meeting                                                                                                                                                         item: 7.3

23 March 2022

 

TITLE:

Adoption of the Annual Plan 2022/23 Supporting Information for consultation

From:

Robyn Broadhurst, Policy Specialist

Authorised by Group Manager/s:

Bruce Howse, Pou Taumatua – Group Manager Corporate Services, on 08 March 2022

 

Executive summary/Whakarāpopototanga

This report seeks council approval and adoption of the Annual Plan 2022/23 Supporting Information and for this to be made available for consultation.

 

The supporting information underpins the consultation document for the development of the Annual Plan 2022/23.

 

Recommendations

1.         That the report ‘Adoption of the Annual Plan 2022/23 Supporting Information for consultation’ by Robyn Broadhurst, Policy Specialist and dated 23 February 2022, be received.

2.         That council adopts the Annual Plan 2022/23 Supporting Information ‘Annual Plan 2022/23 Supporting information document’ (Attachment 1), for consultation, pursuant to sections 95 and 95A of the LGA.

3.         That council delegates to the Group Manager – Corporate Services the authority to make any necessary minor formatting, typographical and administrative changes to the supporting information prior to formal public consultation.

 

OptionsConsultation on an annual plan is required by section 95 of the Local Government Act (LGA) if the proposed annual plan contains significant or material differences from the content of the long term plan, for the financial year to which the plan relates.

Consultation requires the production of a consultation document, which must not contain any detailed information not necessary to identify differences from the long term plan, or any full draft of any policy. Section 95A of the LGA requires that the information that is relied on by the content of the consultation document is adopted by council before the consultation document is adopted.  This is referred to as the supporting information.

 

 

 

 

 

 

 

 

 

 

No.

Option

Advantages

Disadvantages

1

Adopt the Annual Plan 2022/23 Supporting Information for consultation

Council will achieve compliance with the LGA 2002, and the community will be able to review the information that is relied on by the content of the consultation document in a convenient location

None

2

Do not adopt the Annual Plan 2022/23 Supporting Information for consultation

None

Consultation will not occur in accordance with the requirements of the LGA, and council may not be able to implement the proposed changes for the 2022/23 financial year

 

Staff recommended option 1, to adopt the Annual Plan 2022/23 Supporting Information for consultation.

Considerations

1.         Significance and engagement

Section 76AA of the LGA directs that council must adopt a policy setting out how significance will be determined, and the level of engagement that will be triggered. This policy assists council in determining how to achieve compliance with LGA requirements in relation to decisions.

This decision itself is considered to be of low significance when assessed against council’s Significance and Engagement Policy because it is for the purpose of achieving compliance with sections 82A and 95 of the LGA and does not, in itself, impact the community other than to provide them with information and an opportunity to engage and provide input into the decision making process.

2.         Policy, risk management and legislative compliance

The decision to adopt the Annual Plan 2022/23 Supporting Information for consultation will achieve compliance with section 95A of the LGA. This decision will also achieve compliance with council’s Significance and Engagement Policy, in particular ‘We will consult when we are required to by law, when a proposal is considered significant, and when we need more information on options for responding to an issue’.

Further considerations

The decisions contained within this report will enable consultation, which will provide council with feedback on community views and potential impacts on Māori. Any financial impacts or implementation issues are addressed in the attached documentation.

Further consideration of community views, impacts on Māori, financial impacts and implementation issues will be addressed through the deliberations process and subsequent council decision to adopt the final Annual Plan 2022/23.

Background/Tuhinga

The Local Government Act 2002 (the LGA) requires the council to develop an annual plan for years two and three of the long term plan, and staff and councillors have been working to draft a plan for year two.

The LGA directs that a clear and simple consultation document must be produced, in conjunction with supporting information, for consultation. The adoption of the consultation document is covered in a separate agenda item. The consultation document is not permitted to contain or have attached to it a draft of the annual plan, a full draft of any policy, or detailed information that is not necessary to explain the changes proposed that are different from what was approved in the Long Term Plan 2021–2031.

All supporting information that the consultation document relies upon must be adopted in advance of the consultation document (section 95A(4) LGA). The Annual Plan 2022/23 Supporting Information document contains the information that is relied on by the content of the consultation document. This item relates to the adoption of the supporting information only.

Supporting information

Information must be provided in addition to that in the consultation document, to provide the level of detail and reference information that is sufficient for the community to be informed on the changes proposed.

The Annual Plan 2022/23 Supporting Information document is divided into two sections as follows:

(1)       Katete | Moving forward

·        A welcome message

·        A re-cap of the direction set out in the Long Term Plan 2021-2031

·        Council’s strategic direction

·        A summary of the initiatives proposed that differ from what was proposed in the Long Term Plan 2021-2031. 

 

(2)       Mahere a pūtea | Finances

·        Funding impact statement

·        Rates (including rating examples and a summary of rates)

·        Financials.

 

Attachments/Ngā tapirihanga

Attachment 1: Annual Plan 2022/23 Supporting information document’   


Council Meeting  ITEM: 7.3

23 March 2022Attachment 1

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Council Meeting                                                                                                                                                         item: 7.4

23 March 2022

 

TITLE:

Adoption of the Annual Plan 2022/23 Consultation Document and approval to consult

From:

Robyn Broadhurst, Policy Specialist

Authorised by Group Manager/s:

Bruce Howse, Pou Taumatua – Group Manager Corporate Services, on 08 March 2022

 

Executive summary/Whakarāpopototanga

The purpose of this report is to present the Annual Plan 2022/23 Consultation Document for adoption, and approval to commence the consultation using the principles of consultation under section 82 of the Local Government Act 2002 (LGA).

 

Recommendations

1.         That the report ‘Adoption of the Annual Plan 2022/23 Consultation Document and approval to consult’ by Robyn Broadhurst, Policy Specialist and dated 23 February 2022, be received.

2.         That council adopts and approves the Annual Plan 2022/22 Consultation Document (included as Attachment 1) for consultation pursuant to sections 82, 95 and 95A of the Local Government Act 2002.

3.         That council delegates to the Group Manager – Corporate Services the authority to make any necessary minor formatting, typographical, and administrative changes to the Consultation Document prior to formal public consultation.

 

Options

No.

Option

Advantages

Disadvantages

1

Adopt the Annual Plan 2022/23 Consultation Document for consultation

Council will achieve compliance with the LGA 2002, will be informed of community views when making decisions on the Annual Plan 2022/23, and will subsequently be able to set the budget for the 2022/23 year.

Resources will need to be allocated to the consultation process

2

Do not adopt the Annual Plan 2022/23 Consultation Document for consultation

Resources will not need to be allocated to the consultation process

Consultation will not occur in accordance with the requirements of the LGA, and council will not be informed of community views when making decisions on changes for the 2022/23 financial year

 

Staff recommend option 1, to adopt the Annual Plan 2022/23 Consultation Document for consultation.

Considerations

1.         Significance and engagement

Section 76AA of the LGA directs that council must adopt a policy setting out how significance will be determined, and the level of engagement that will be triggered. This policy assists council in determining how to achieve compliance with LGA requirements in relation to decisions.

This decision itself is considered to be of low significance when assessed against council’s Significance and Engagement Policy because it is for the purpose of achieving compliance with sections 82A and 95 of the LGA and does not, in itself, impact the community other than to provide them with information.

The Annual Plan 2022/23 Consultation Document has been prepared because the proposals in the annual plan are considered to be significant or material. The decision to adopt the Consultation Document, while not significant in itself, will enable council in the future to make decisions on the annual plan itself while having full regard to community views in relation to the proposals set out in the document. This will assist council in achieving compliance with procedures in relation to decisions as set out in section 79 of the LGA.

2.         Policy, risk management and legislative compliance

Consultation on an annual plan is required under section 95 of the LGA if the proposed annual plan contains significant or material differences from the content in the Long Term Plan 2021-2031 for the financial year to which the plan relates; preparation and adoption of an Annual Plan 2022/23 Consultation Document is required under section 82A of the LGA as part of consultation.

The decision to adopt the Annual Plan 2022/23 Consultation Document will achieve compliance with sections 82A and 95 of the LGA.

Further considerations

The decisions contained within this report will enable consultation, which will provide council with feedback on community views and potential impacts on Māori. Any financial impacts or implementation issues are addressed in the attached consultation document and the supporting information document.

Further consideration of community views impacts on Māori, financial impacts and implementation issues will be addressed through the deliberations process and subsequent council decision to adopt the final Annual Plan 2022/23.

Background/Tuhinga

As required by the Local Government Act 2002 (the LGA), an annual plan for the 2022/23 financial year is being developed. For consultation on an annual plan, the LGA requires that a consultation document (CD) be prepared, adopted by council, and released for consultation in conjunction with supporting information. The adoption of the supporting information pertaining to the consultation process is covered in agenda item 6.3.

The Annual Plan 2022/23 will set out budgets for work scheduled for year two of the Long Term Plan 2021-2031 (LTP). The CD provides a brief re-cap of the relationship to the LTP, a summary of the matters that are proposed to be included in the Annual Plan 2022/23 that differ from the direction set out in the LTP and directs people to supporting documentation for more detail where appropriate.

The CD outlines changes from what was proposed in the LTP, including:

·    Additional funding for a new maritime boat (total $3.3M of capital spend)

·    Funding for increased costs associated with running the Whangārei CityLink service (total $188k of operational spend, impacting rates in the Whangārei district only).

This is a total rate increase of 13.89%, inclusive of the 13.79% set in the LTP for year 2. Year-on-year this overall increase, averaged across the entire region, is approximately $55.63; however in practice it is an average of $65 per rates bill in the Whangārei district, and $48 per rates bills in the Kaipara and Far North districts. This is because the increase in spend on the CityLink service impacts Whangārei ratepayers only.

Please refer to Attachment 1 for a copy of the Consultation Document.

The CD will be the primary method for engaging with council’s communities during a period of consultation that will run from 26 March – 29 April 2022. Consultation tools will include social media, email, public notice, media release, and targeted print advertising.

Feedback will be invited via an online form, email, hardcopy, and verbally by arrangement.

It is not proposed that hearings be held as part of this process, but there will be an opportunity for members of the community to talk to councillors should they wish, by appointment. A day has been set aside for this in councillors’ diaries on Wednesday 13 April 2022.

Council will be invited to discuss each of the proposals in the context of feedback received at a deliberations meeting, which is scheduled for 24 May 2022. It is proposed that final adoption of the Annual Plan 2022/23 takes place at the council meeting on 28 June 2022.

 

Attachments/Ngā tapirihanga

Attachment 1: Annual Plan 2022/23 Consultation Document   


Council Meeting  ITEM: 7.4

23 March 2022Attachment 1



Council Meeting                                                                                                                                                         item: 7.5

23 March 2022

 

TITLE:

Strategic Intent 2021-2040 - Te Taitokerau Māori and Council Working Party

From:

Auriole Ruka, Pou Manawhakahaere - GM Governance and Engagement; Jonathan Gibbard, Pou Tiaki Taiao – Group Manager Environmental Services and Ben Lee, Planning and Policy Manager

Authorised by Group Manager/s:

Auriole Ruka, Pou Manawhakahaere - GM Governance and Engagement, on 16 March 2022

 

Whakarāpopototanga/Executive summary

The purpose of this report is for council to acknowledge the Te Taitokerau Māori and Council Working Party (TTMAC) Strategic Intent 2021-2040 (attached) for TTMAC as it reflects the kaupapa of a Tiriti o Waitangi based partnership and the key ‘whainga’ or outcomes as articulated by the tangata whenua members of TTMAC. However, council has recognised through ongoing discussions at council workshops and a 2 day noho marae that council needs to develop its own Tiriti based strategic intent and implementation plan.  The outcome being that the intent and implementation plan will encapsulates council’s ongoing commitment to a Tiriti based partnership with tangata whenua and develops an implementation plan clearly outlining how council can deliver on its commitment.

Council is now of the view that there needs to be a process to develop its own intent and implementation plan. Council will continue this work in partnership with TTMAC tangata whenua members as endorsed at the TTMAC working party meeting held on Thursday, 10 March 2022. These recommendations are outlined as below for endorsement by council.

 

Recommendation(s)

1.         That the report ‘Strategic Intent 2021-2040 - Te Taitokerau Māori and Council Working Party ’ by Auriole Ruka, Pou Manawhakahaere - GM Governance and Engagement; Jonathan Gibbard, Pou Tiaki Taiao – Group Manager Environmental Services and Ben Lee, Planning and Policy Manager and dated 7 March 2022, be received.

2.         That council endorse:

a.         The Te Taitokerau Māori and Council Working Party (TTMAC) Strategic Intent 2021-2040 be acknowledged and recognised as the intent for TTMAC as it reflects the kaupapa of a Tiriti based partnership and the key ‘whainga’ or outcomes as articulated by the tangata whenua members of TTMAC.

b.        Setting up a subgroup to develop a council strategic intent and implementation plan with the objective of both being endorsed by TTMAC and adopted by council.

c.         That council confirm three councillors; Cr_______, Cr _______, Cr_______ to be on the subgroup making recommendations on the Council Strategic Intent and implementation plan with the objective of endorsement and adoption.

d.        TTMAC tangata whenua members Pita Tipene, Lynette Wharerau, Nora Rameka, Mira Norris and Mike Kake to be on the subgroup.

e.        Commissioning consultants to assist the subgroup with the development of the implementation plan and review of the Strategic Intent.

 

Options

 

No.

Option

Advantages

Disadvantages

1

Council endorses recommendations

Aligns with commitment to build meaningful relationships with tangata whenua through TTMAC

Strengthens council position to respond to central govt. reforms

Implementation plan developed to provide strategic direction for staff

Increased workload for staff, elected and non-elected members

2

Council does not endorse recommendations

Sub-group not required, subsequently no increase in workload.

Missed opportunity to build on goodwill of both partners

Minimal policy direction available to staff

 

The staff’s recommended option is Option 1 – council endorses recommendations.

Considerations

1.         Environmental Impact

This decision will increase the ability of council to protectively respond to the impacts of climate change in the future by strengthening the partnership with mana whenua.

2.         Community views

Community views are positive and support meaningful partnerships with tangata whenua.

3.         Māori impact statement

This report directly relates to a partnership with Māori and recognises a commitment to a Tiriti based partnership.

4.         Financial implications

There is budget allocated within existing resources to build capability and capacity of Māori to participate in council decision-making processes.

5.         Implementation issues

The implementation issues will be the challenges in establishing a schedule for the sub-group to work on the Council strategic intent and implementation plan however this will be mitigated by having consultants co-ordinate schedules and assist to deliver quality outcomes given the time and resource constraints.

 

6.         Significance and engagement

In relation to section 79 of the Local Government Act 2002, this decision is considered to be of low significance when assessed against council’s significance and engagement policy because it has previously been consulted on and provided for in council’s Long-Term Plan and/or is part of council’s day to day activities.  This does not mean that this matter is not of significance to tangata whenua and/or individual communities, but that council is able to make decisions relating to this matter without undertaking further consultation or engagement.

 

7.         Policy, risk management and legislative compliance

 The decision is consistent with policy and legislative requirements.

Background/Tuhinga

TTMAC Strategic Intent 2021-2040

At the May 2020 Te Taitokerau Māori and Council Working Party (TTMAC) meeting, TTMAC considered and decided that their strategic priorities were:

·        Development of an overarching water strategy

·        Development of a climate change strategy

·        Development of an economic development strategy and with a focus on Maori Economic Development

·        Development of a marine strategy as it pertains to Taitokerau

·        Build tangata whenua capacity and capability

·        Strengthen Maori Representation in local body politics.

It was also agreed that the Maori Technical Advisory Group would be tasked to flesh out these priorities and bring them back to TTMAC.  From May to December 2020 MTAG focused on the Build tangata whenua capacity and capability strategic priority, identifying priority areas of spending that were recommended to council for inclusion in the development of their Long-Term Plan 2021-2031.  Consequently, important areas to resource and support were identified and included in the LTP proposals for public consultation, subsequently endorsed.

It was agreed at the February 2021 TTMAC meeting that staff would provide a summary of the work happening across council as it related to each priority, and this was provided at the April 2021 TTMAC meeting.  The agreed action points rising from the April 2021 TTMAC meeting discussions were:

·    That a special TTMAC planning workshop be convened in May to outline key objectives and priorities for the six agreed strategic priorities.

·    That a small group of two to three members hold an initial meeting to co-design how the larger TTMAC planning workshop will be facilitated as soon as possible in the next week.

An initial meeting was held on 19 April to scope out what a TTMAC strategic priorities plan would look like, with a direction for staff to prepare a draft and then hold a workshop to discuss.

Two consultants were contracted to assist with preparing the draft and facilitating the workshop (David Badham and Makarena Dalton, Barkers and Associate).

The workshop was held on 27 May, attended by Pita Tipene (Co-chair), Nora Rameka, Mike Kake, Marty Robinson (Co-chair), Lynette Wharerau, Juliane Chetham and staff.  The workshop was facilitated by the two consultants.

The output of the workshop was a first cut of the TTMAC strategic priorities plan. 

At the TTMAC formal meeting held 14 October 2021 the final version of the Strategic Intent 2021-2040 framework was completed with final guidance from Co-Chair Pita Tipene with particular regard to the tikanga component of the document. The key changes represented an improvement to the readability and more accurately reflected appropriate translations to the guiding values of the overall strategic intent framework of the finalised document and reflected all the changes that were discussed and detailed at Te Taitokerau Māori and Council Working Party’s (TTMAC) hui on 12 August 2021.

As recommended by the TTMAC tangata whenua members at the TTMAC formal meeting held 14 October 2021  the TTMAC Strategic Intent was to be presented to  council to workshops and consider their endorsement of the TTMAC Strategic Intent as it was acknowledged that elected  members wanted an opportunity to consider the draft Strategic Priorities plan independent of TTMAC.  As such, the TTMAC Strategic Intent was workshopped at a number of council workshops and discussed more fully at the noho marae held in December at the Terenga Paraoa Marae where council focused on what a Tiriti based partnership means for council.  In attendance were iwi and hapū leaders who presented their views to council on the principles of Te Tiriti o Waitangi.  These workshops and discussion form the basis of the recommendations now being presented to the formal meeting of council.

 

Attachments/Ngā tapirihanga

Attachment 1: Te Taitokerau Māori and Council Working Party Strategic Intent 2021-2040   


Council Meeting  ITEM: 7.5

23 March 2022Attachment 1

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Council Meeting                                                                                                                                                         item: 7.6

23 March 2022

 

TITLE:

Tangata Whenua Water Advisory Group: Terms of Reference and Budget

From:

Alison Newell, Policy Specialist

Authorised by Group Manager/s:

Jonathan Gibbard, Pou Tiaki Taiao – Group Manager Environmental Services, on 16 March 2022

 

Executive Summary | Whakarāpopototanga

Council established the Tangata Whenua Water Advisory Group (TWWAG) to work with council to develop the freshwater plan change required by the National Policy Statement on Freshwater Management (2020) (NPS-FM).  TWWAG and council staff have been working together to finalise the Terms of Reference (ToR) for the group, which sets out its scope of work and various other procedural and operational matters.  TWWAG has also scoped out a workplan to deliver on that work, and together with council staff have estimated the budget required.  The budget estimate is $111,000 more than is budgeted for this financial year.  TTMAC has endorsed the ToR, subject to a final check.  Council is requested to approve the ToR and advancement of $111,000 from 2022-23 Te Mana o Te Wai allocation to this financial year.

 

TTMAC has also endorsed adding an additional representative from TTMAC to provide additional support to three TTMAC appointments to TWWAG as proxy when required.

 

Ngā mahi tūtohutia | Recommendations

1.         That the report ‘Tangata Whenua Water Advisory Group: Terms of Reference and Budget’ by Alison Newell, Policy Specialist and dated 18 November 2021, be received.

2.         That council approve the Terms of Reference for the Tangata Whenua Water Advisory Group.

3.         That council approve bringing forward $111,000 from 2022-23 Te Mana o Te Wai budget via the Equalisation Reserve for implementing the Tangata Whenua Water Advisory Group workplan, with any unspent funds remaining at the end of the financial year being carried over.

4.         That Lynette Wharerau be appointed as a proxy for the three TTMAC representatives for the Tangata Whenua Water Advisory Group.

 

Options

No.

Option

Advantages

Disadvantages

1

Approve the Terms of Reference and advancement of budget

TWWAG meetings and workplan can proceed with certainty and within current timeframes

None

2

Approve the ToR but do not approve budget advancement

TWWAG meetings and a revised workplan can proceed with certainty

Delay in delivery of TWWAG advice to council which will have a material impact on councils timeframe to deliver the freshwater plan change.

3

Request further amendments to the ToR and do not approve the budget advancement

None

TWWAG workplan will not be able to proceed until ToR is approved

Delay in delivery of TWWAG advice to council

Not approving the ToR has not been considered as an option. If council is to empower TWWAG to work with council to develop the freshwater plan change then a ToR which sets out the scope and procedures is required.

The staff’s recommended option is Option 1.

 

Considerations

1.         Environmental Impact

There is no environmental impact as a consequence of this decision.

2.         Community views

No consultation with the wider community has been undertaken. This decision relates to enabling members of a group appointed by council to progress with the work they have been asked to do, and therefore is a procedural matter and the views of the community have not been sought.

3.         Māori impact statement

This decision relates to approving the ToR for TWWAG and addressing a funding shortfall. A decision to not approve the ToR and budget advancement would provide uncertainty for TWWAG as to its work and the associated timeframes. Delays in progressing the work of TWWAG may also impact more generally on Māori as the specific purpose of the work of TWWAG relates to providing tangata whenua perspective into the draft freshwater plan change. 

4.         Financial implications

The ToR sets out a scope of work, which has been costed to exceed available budget by $111,000.  Advancing budget from Yr2 of the LTP (2022-23) allocation for implementing Te Mana o Te Wai using the Equalisation Reserve will address the budget shortfall.  There is a potential lost opportunity impact in that the reserve advanced would not be available for other purposes.

5.         Implementation issues

Not approving the ToR and proposed approach to addressing the funding shortfall will result in implementation issues for the freshwater plan change, with delays to the TWWAG work having knock-on effects to the wider freshwater plan change implementation.  A decision to not approve the ToR or budget advancement may also result in non-participation of members of TWWAG.

Under the Delegations Manual (August 2019) “unbudgeted expenditure over $70,000 must obtain prior approval from council”.

6.         Significance and engagement

In relation to section 79 of the Local Government Act 2002, the decision is considered to be of low significance when assessed against council’s significance and engagement policy, because it is provided for in council’s Long-Term Plan. This does not mean that this matter is not of significance to TWWAG or tangata whenua more broadly, but that council is able to make decisions on this matter without further consultation.

7.         Policy, risk management and legislative compliance

A decision to not approve the ToR or bring forward budget to enable TWWAG to undertake the work required will delay the council’s ability to notify the Freshwater Plan Change as required by the NPS-FM.

 

Tuhinga | Background

The NPS-FM directs council to develop and promulgate plan change(s) to the Regional Plan and Regional Policy Statement and requires council enable tangata whenua to engage in that planning process.  Council established the TWWAG as one of the principal means to achieve this. 

The members of TWWAG were selected based on their professional and personal expertise relating to water management in Te Taitokerau (not as representatives of hapū or iwi). Three TTMAC members are also appointed to the group to provide linkages to council’s decision-making processes (e.g. council workshops and TTMAC and council meetings).  In addition, TTMAC has recommended that an additional representative be appointed as a proxy to ensure that there is regular TTMAC participation in TWWAG meetings, zui and workshops.

The NPS-FM and the exposure draft of the Natural & Built Environments Bill both give clear direction on the imperative for active engagement of tangata whenua early in council’s plan development.  The Freshwater Plan Change is the first time that council and tangata whenua are collaborating to work out what this active engagement in the plan change process looks like for Te Taitokerau and represents a change from how council has undertaken its planning in the past.  It is one which requires strong relationships built on a high level of trust.  This has included staff working with TWWAG to finalise their ToR, supporting the members to determine their own workplan and budget requirements, and joint decisions on contracts being awarded for TWWAG work being made by the TWWAG co-chairs and council staff. 

Terms of Reference

Draft ToR for TWWAG have been developed by staff and TWWAG and endorsed by the Te Taitokerau Māori and Council Working Party (TTMAC) on 8 April, with the indicative meeting schedule being approved by council on 20th April 2021.  The ToR underwent legal review at the request of TWWAG and has since been revised to update the meeting allowance rates agreed by council in August 2021 (to align with the amended Non-elected Members Allowances Policy).

There have since been further refinements requested by TWWAG, including a clause on liability, and to update positions referred to in light of council reorganisation and feedback from councillors.  A further legal review, focused on the liability clause, has since been undertaken.  Council staff have also suggested further amendments that reflect a proposed change to remuneration approach that was discussed at a council workshop on 1 February, which has been agreed to by TWWAG at their 18 February meeting and was endorsed by TTMAC on 10 March, subject to a final wording check for consistency. 

The TWWAG ToR are now finalised and ready for approval by council (Attachment 1). Staff note that if council does agree to the change in remuneration approach, that staff also request this be applied retrospectively from January 2022 and subsequent changes to the dates included in the relevant clauses of the ToR be made accordingly, thus enabling TW-WAG members to be issued one contract from January – September 2022.  Changes to clauses 11 (Meetings) and 13 (Payment) and Appendix 2 of the ToR have been suggested to that effect.

 

Attachments/Ngā tapirihanga

Attachment 1: Tāngata Whenua Water Advisory Group – Terms of Reference   


Council Meeting  ITEM: 7.6

23 March 2022Attachment 1

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Council Meeting                                                                                                                                                         item: 7.7

23 March 2022

 

TITLE:

NRC & MMH MOU

From:

Bruce Howse, Pou Taumatua – Group Manager Corporate Services

Authorised by Group Manager/s:

Bruce Howse, Pou Taumatua – Group Manager Corporate Services, on 01 March 2022

 

Executive summary/Whakarāpopototanga

A memorandum of understanding (MOU) has been prepared between Northland Regional Council (NRC) and Marsden Maritime Holdings Limited (MMH) relating to selection, nomination, and remuneration of Directors of MMH (attached).

 

The MMH Chair has advised that the MMH Board is agreeable to the MOU.

 

Pending council’s support for the MOU, the MOU will be signed by both parties and a copy placed on council’s website.

 

Recommendation(s)

1.         That the report ‘NRC & MMH MOU’ by Bruce Howse, Pou Taumatua – Group Manager Corporate Services and dated 1 March 2022, be received.

2.         That council supports the MOU (attached) between NRC and MMH relating to selection, nomination, and remuneration of Directors of MMH.

3.         That the NRC Chair be the council signatory to the MOU.

 

Options

 

No.

Option

Advantages

Disadvantages

1

Support and sign the MOU.

Clarity for both NRC and MMH over the process for the selection, nomination and remuneration of directors relating to the roles and responsibilities of both parties.

Lack of clarity for both and MMH over the process for the selection, nomination and remuneration of directors relating to the roles and responsibilities of both parties.

2

DO not support and do not sign the MOU.

Nil.

Lack of clarity for both and MMH over the process for the selection, nomination and remuneration of directors relating to the roles and responsibilities of both parties.1.

 

The staff’s recommended option is 1.

Considerations

1.         Significance and engagement

In relation to section 79 of the Local Government Act 2002, this decision is considered to be of low significance as it is part of council’s day to day activities.

 

Attachments/Ngā tapirihanga

Attachment 1: NRC & MMH MOU   


Council Meeting  ITEM: 7.7

23 March 2022Attachment 1

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Council Meeting                                                                                                                                                         item: 7.8

23 March 2022

 

TITLE:

Equalisation Reserve Floor

From:

Bruce Howse, Pou Taumatua – Group Manager Corporate Services

Authorised by Group Manager/s:

Bruce Howse, Pou Taumatua – Group Manager Corporate Services, on 01 March 2022

 

Executive summary/Whakarāpopototanga

It is recommended that council introduce a floor to the Equalisation Reserve to ensure the closing balance in any given year remains above $250,000 to enable a minimum reserve balance to be able to fund unforeseen and unbudgeted forest activities (i.e. forest infrastructure repairs due to storm damage). 

 

Recommendation(s)

1.         That the report ‘Equalisation Reserve Floor’ by Bruce Howse, Pou Taumatua – Group Manager Corporate Services and dated 1 March 2022, be received.

2.         That council supports the introduction of a floor to the Equalisation Reserve of a closing balance of $250,000 in any given year.

 

Options

 

No.

Option

Advantages

Disadvantages

1

Do not have a floor on the Equalisation Reserve of $250k.

The $250k could be used for funding other activities aligned with the Equalisation Reserve.

Potentially no funds available to respond to unforeseen and unbudgeted forest activities.

2

Introduce a floor on the Equalisation Reserve of $250k.

Provides a minimum reserve balance that can be used to respond to unforeseen and unbudgeted forest activities.

Nothing material, aside from limiting the $250k for other activities aligned with the Equalisation Reserve, although it is noted the primary purpose of the reserve is to fund forest activities. 

3

Have a lower floor on Equalisation Reserve.

Less of the reserve funds tied up in the floor.

Reduces the amount of unforeseen and unbudgeted forest activities that could be undertaken.

4

Have a higher floor on Equalisation Reserve.

More funds available for unforeseen and unbudgeted forest activities.

More of the equalisation reserve is tied up in the floor and not available for use for other reserve purposes.

 

The staff’s recommended option is 2.

Considerations

1.         Environmental Impact

This decision will enable council to ensure that a source of funds is available to respond to unforeseen and unbudgeted forestry activities, which has the potential to enhance environmental outcomes by responding to storm damage and repairing forest infrastructure.  It is noted that Mount Tiger forest was originally purchased by predecessors of the Northland Regional Council to reduce soil erosion and sedimentation of the Whangarei Harbour.

2.         Community views

Community views are unknown but there is no additional cost to the community and it is expected that the community would support the prudent approach to the management of the reserve to ensure funds are readily available to manage councils assets.

3.         Māori impact statement

There are no known issues and Maori have not been engaged.

4.         Financial implications

There are no financial implications other than the introduction of a floor to the Equalisation Reserve.

5.         Implementation issues

The Equalisation Reserve floor will be documented in the Annual Report.

 

6.         Significance and engagement

In relation to section 79 of the Local Government Act 2002, this decision is considered to be of low significance when assessed against council’s significance and engagement policy as it is part of council’s day to day activities.  Council is able to make decisions relating to this matter without undertaking further consultation or engagement

7.         Policy, risk management and legislative compliance

 The recommendations in this report are not inconsistent with council policy or any legislative requirements.

The recommendations in this report will reduce the risk to council of having insufficient funds in the Equalisation Reserve to respond to unforeseen and unbudgeted forest activities.

Background/Tuhinga

The purpose of the Equalisation Reserve, as described in council’s Long-Term Plan is to:

This reserve was created to represent accumulated surplus forestry income All (after accounting for the cost of any forestry maintenance) arising in any year. These reserved funds are intended to provide future funding for any council Forestry Equalisation fund reserve activity, with a view to smoothing future rating increases. It is further intended that these reserved funds be used to fund the self-insurance of forestry infrastructure and the cost of forestry operations in non-harvesting years.

The reserve currently has no floor.

It is considered prudent to introduce a reserve floor of $250k to enable a minimum reserve balance to be able to fund unforeseen and unbudgeted forest activities (i.e. forest infrastructure repairs due to storm damage). 

The Equalisation Reserve budget forecast is attached.

 

Attachments/Ngā tapirihanga

Attachment 1: Equalisation Reserve budget forecast   


Council Meeting  ITEM: 7.8

23 March 2022Attachment 1

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Council Meeting                                                                                                                                                         item: 7.9

23 March 2022

 

TITLE:

Renewable Energy Zones.

From:

Meloney Tupou, Maori Governance and Engagement Support Admin

Authorised by Group Manager/s:

Victoria Harwood, Pou Tiaki Hapori – GM Community Resilience • Executive Team, on 17 March 2022.

 

Whakarāpopototanga / Executive summary

This document acts as a ‘placeholder’ for the report ‘Renewable Energy Zones.’ which was unable to be completed in time for the circulation of the agenda.

The report will be sent out to members under separate cover.

 


Council Meeting                                                                                                                                                       item: 7.10

23 March 2022

 

TITLE:

Joint Climate Change Adaptation Committee Terms of Reference

From:

Tom Fitzgerald, Climate Change Manager

Authorised by Group Manager/s:

Victoria Harwood, Pou Tiaki Hapori - GM Community Resilience, on 16 March 2022

 

Executive summary/Whakarāpopototanga

This report seeks Council adoption of the Terms of Reference (ToR) establishing the Joint Climate Change Adaptation Committee (JCCAC). The JCCAC is a key governance body providing direction, oversight and coordination of climate adaptation activities in Te Tai Tokerau.

 

Terms of Reference are a requirement under the Local Government Act 2002 for the establishment and operation of a Joint Committee. The ToR sets out the Joint Committee roles and responsibilities, status, membership, committee structure, quorum, administrative arrangements, and remuneration.

 

The ToR have been endorsed by JCCAC and now need to be adopted by each member Council – Northland Regional Council, Far North District Council, Whangarei District Council and Kaipara District Council. Key changes made to the ToR relate to the remuneration of non-elected members and a new clause allowing the JCCAC to continue

 

Recommendation(s)

1.         That the attached ‘Joint Climate Change Adaptation Committee Terms of Reference’ are adopted.

 

Options

No.

Option

Advantages

Disadvantages

1

Terms of Reference adopted

The JCCAC meets requirements set out under the Local Government Act 2002.

Appropriate governance of climate change adaptation mahi remains in place after the triennial elections.

Sufficient priority for climate change adaptation mahi is retained.

None

2

Terms of Reference NOT adopted

This represents the status quo.

The JCCAC continues to operate on an ad-hoc basis without clear establishment and operating procedures.

The Joint Committee may cease to function after the triennial elections.

Remuneration of each Council’s nominated iwi/hapu representatives may be inadequate.

 

The staff’s recommended option is Option 1.

Considerations

1.         Environmental Impact

Adopting a clear ToR will enable the JCCAC to continue to guide and support the region to prepare and respond to the impacts of climate change now and in the future.

2.         Community views

Adaptation actions are of general interest to the public, however this report speaks to the operation of the JCCAC. As the changes relate to operational matters, no community consultation is recommended to be undertaken.

3.         Māori impact statement

The decision on the ToR will provide for improved consistency in the remuneration of councils’ iwi / hapū representatives on the JCCAC. There are no known impacts on Māori generally, over and above that of the general public, from this decision.

4.         Financial implications

Remuneration for council’s iwi / hapū representatives has some financial implications however this is considered minor, and each council has confirmed this will be accommodated within current operational budgets.

5.         Implementation issues

There are no known implementation issues associated with this decision.

 

6.         Significance and engagement

In relation to section 79 of the Local Government Act 2002, this decision is considered to be of low significance when assessed against council’s significance and engagement policy because it is part of council’s day to day activities. This does not mean that this matter is not of significance to tangata whenua and/or individual communities, but that this decision can be made without undertaking further consultation or engagement.

7.         Policy, risk management and legislative compliance

The adoption of the Terms of Reference for the JCCAC meets the requirements of Clause 30A, Schedule 7 of the Local Government Act 2002.

Background/Tuhinga

At the Joint Climate Change Adaptation Committee (JCCAC) on 7 March a number of amendments were endorsed to the Terms of Reference for that Committee. The key amendments related to (1) the ability of the JCCAC to continue its mahi during and after the triennial elections, and (2) remuneration of iwi/ hapū representatives.

 

The insertion of a new clause is required to retain the JCCAC during and after the triennial elections. To that end the following statement has been added to the ToR: 

 

Joint Committee not discharged at triennial elections

Pursuant to Clause 30(7) of Schedule 7 of the Local Government Act 2002, the councils have resolved that this joint committee is not discharged at the triennial elections. However, on coming into office following an election, a council may choose to review its appointments on the committee.

 

The inclusion of this clause has been endorsed by the JCCAC at its meeting on 7 March 2002 and now requires adoption by member councils.

 

In April 2021 the JCCAC requested that councils review their non-elected member allowances policies and come up with a consistent policy. Since this request, Northland Regional Council has reviewed their policy and increased the total remuneration amount per meeting. The Far North and Kaipara district councils also aligned their non-elected members allowance polices with that of the NRC to payments of $240.00. The Whangarei district council rate is currently $280.00; therefore, WDC are waiting to review their policy in its entirety after the 2022 elections. These changes have been reflected in an updated clause on ‘Remuneration’.

 

It is noted that the JCCAC has no ability to approve its own Terms of Reference and so these amendments must be considered and adopted by member councils. The ToR do allow for subsequent amendment in the future (if necessary), subject to the approval of member councils

 

Attachments/Ngā tapirihanga

Attachment 1: Joint Climate Change Adaptation Committee Terms of Reference   


Council Meeting  ITEM: 7.10

23 March 2022Attachment 1

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Council Meeting                                                                                                                                                         item: 8.1

23 March 2022

 

TITLE:

Health and safety report

From:

Beryl Steele, Human Resources Manager

Authorised by Group Manager/s:

Bruce Howse, Pou Taumatua – Group Manager Corporate Services, on 07 March 2022

 

Whakarāpopototanga / Executive summary

This report is to inform the council of the activity in health and safety for the month of February 2022.  An overview/summary of the activities include: 

·       There was a decrease in completed H&S inductions for new staff (50%).

·       No change to the top health and safety risks to the organisation.

·       The number of reported incidents/hazards/near misses continues to trend down.

·       A report on the stress survey is currently being finalised.

·       Training undertaken: H&S Representative Stage 1, wader and water safety.

 

Ngā mahi tūtohutia / Recommendation

That the report ‘Health and safety report’ by Beryl Steele, Human Resources Manager and dated 3 March 2022, be received.

 

Background/Tuhinga

 

1.         Health and safety performance 

 

Table 1: Health and safety performance lead and lag indicators 

 *Based on calendar year 

 

Table 1 outlines the key lead and lag indicators in health and safety.   

·           One contractor has been identified as successfully completing the contractor health and safety pre-engagement process in February. The continued low numbers of contractors completing this process remains of concern as there is a risk that contractors have been engaged without the required health and safety information being completed or recorded correctly.   We are planning an audit in this area and looking at what additional training we can provide.

 

·           The number of health and safety inductions completed for new staff is still decreasing. This is due to both the number of new staff starting, and staff working from home as a result of the current Covid climate. Some parts of the induction can be completed online however there are aspects that need to be completed in the office, for example a tour of the building which includes fire evacuation information.  Prior to staff working from home part of the problem was not having H&S representatives for all departments as a result of the restructure.  This has however been resolved but is an area we need to keep watching.

 

2.         Risk management 

 

The top risks are: 

 

Risk 

Residual Score 

Working with Contractors 

16 

COVID-19 pandemic  

16 

Dealing with aggressive people – psychological harm 

10 

Extended workload/stress 

9 

Workplace bullying and harassment  

Note: This due to potential risk, not high numbers  

9 

Sedentary work – ergonomic harm 

8 

Working under the influence of drugs and/or alcohol 

8 

Slips, trips, and falls 

8 

Driving motor vehicles – accident and injury related 

8 

 

Note: The top risks are identified by the residual risk scores. There risks are the highest after all controls have been put in place. Risk scores are between 1 and 25. 

 

There has been no change to the top health and safety risks to the organisation or their residual risk scores during the month of February. 

 

Risk updates 

·     The traffic management plan has been distributed to staff and internal educative sessions have been held with those who are affected by the changes.  There are still staff who need to be trained in traffic management and obtain the licences required to work in the corridor. 

·     A report on the results of the stress survey is currently being finalised.

·     As of 6pm Friday 25th February, NRC has moved to step four of the Omicron response plan: non-critical staff must work from home. Critical staff who need to are able to continue working in the office.  Rapid Antigen Tests (RAT) are available for staff who need to work in the field or in the office and the protocol requires a test.

 

 

3.         Injuries, incidents, and hazards 

 

 

Figure 1: Number of hazard and injury related events for previous 12 months 

 

Figure 1 shows an increase in injury/incident related events, and a decrease in hazard related events for February. Further, the number of events reported continues to trend down. Health and Safety Representatives (H&S Reps) have been asked to remind and encourage teams to report all near misses and hazards. 

 

 Events reported 

 


Figure 2: Top event types for previous 12 months 

 

Events of interest  

Note: the events of interest only detail high risk events, or events which affect large groups of people.  

·           A staff member cut their finger on a hose clamp when opening a water pump container. The cut was dressed using a first aid kit. The hose clamps were taped to prevent this happening again. 

·           Two staff members slipped while walking up/down steep hills. One sustained a minor injury. This type of event is very common and reflects the nature of the work undertaken by our field staff. 

 

4.         Health and safety strategy work programme 

 

Hazards and risks 

·       A fire evacuation drill was held at the Water Street office on Wednesday 23rd February. The building was successfully evacuated however it was noted that approximately half of the building’s fire wardens were not present as they are now working from home.  A review will take place as to how we can ensure we have adequate coverage in the future.

 

Injury and illness 

·       H&S Reps have undergone training on how to undertake incident investigations. Investigations can now be undertaken by the relevant H&S Rep for the team that an incident relates to. This is intended to both aid the H&S Advisor and improve staff engagement with the reporting process. 

 

Wellbeing 

·       The Wellbeing Committee has set up a 'Volunteer Covid Army' (VCA) to drop groceries or pharmacy items for anyone who might not be able to leave their bubble and who needs help. 

·       NRC collectively biked 2517km as part of the Aotearoa Bike Challenge 2022 

·       Registrations are now open for the March Wellbeing Challenge from Active Workplaces 

 

Communication and engagement 

·       The Health and Safety Spotlight for February focused on the limited resource for health and safety while recruiting for a new H&S Advisor, reiterating the importance of correct pre-engagement processes for contractors and reminding staff about the Melanoma skin protection course on offer.  

·       Staff training held during February included wader and water safety training and Stage 1 H&S Representative training.  

 

5.        Legislative changes

Nil

 

 

Attachments/Ngā tapirihanga

Nil


Council Meeting                                                                                                                                                         item: 8.2

23 March 2022

 

TITLE:

Chair's Report to Council

From:

Penny Smart, Chair

Authorised by Group Manager/s:

Penny Smart, Chair, on 17 March 2022

 

Purpose of Report

This report is to receive information from the Chair on meetings/events attended, and correspondence sent for the month of February 2022

 

Ngā mahi tūtohutia / Recommendation

That the report ‘Chair's Report to Council’ by Penny Smart, Chair and dated 7 March 2022, be received.

 

Meetings/events attended

During this period, I attended the following meetings/events/functions:

·    Meetings attended with the council’s CEO, Malcolm Nicholson

-      Meridian Energy Proposed Energy Park Development

-      Meeting with Juliane Chetham for Patuharakeke

-      Local Government NZ Regional Sector meeting

·    Future for Local Government LGNZ workshops

·    Regular meetings with Northland Mayors

·    Regular update meetings with MSD, Mayors and other Agencies regarding Covid response

·    Emergency Management System Reform workshop with elected reps & officials

·    Tai Tokerau Northland Economic Action Plan Advisory Group

·    LGNZ Central Government Reforms updates

·    LW Nelson Charitable Trust Annual Board Meeting

Correspondence

During February I sent out the following correspondence:

Date

Addressed To

Subject

03.02.2022

Whangarei District Court, 103-109 bank Street, Whangarei

Whangarei District Court, 103-109 bank Street, Whangarei

18.02.2022

Queen’s New Year Honour recipients

Letter of congratulations

23.02.2022

Ministry for the Environment, RM.reform@mfe.govt.nz

NRC feedback on Our Future Resource Management System

28.02.2022

Chris Gaskin – Project Coordinator, Northland New Zealand Seabird Trust

Letter of support – Seabird and Ecological Restoration – Te Taitokerau

 

Attachments/Ngā tapirihanga

Nil


Council Meeting                                                                                                                                                         item: 8.3

23 March 2022

 

TITLE:

Chief Executive’s Report to Council

From:

Malcolm Nicolson, Tumuaki - Chief Executive Officer

Authorised by Group Manager/s:

Malcolm Nicolson, Tumuaki - Chief Executive Officer, on 17 March 2022

 

Ngā mahi tūtohutia / Recommendation

That the report ‘Chief Executive’s Report to Council’ by Malcolm Nicolson, Tumuaki - Chief Executive Officer and dated 28 February 2022, be received.

 

8.3.1   Highlights

Staff Highlights

We are pleased to announce that two Group Managers have been appointed to key roles on national bodies.  The Group Manager, Regulatory Services has been appointed as the new Land Management Special Interest Group (SIG) Sponsor. The SIG network in the regional sector covers a broad range of professional and technical disciplines. They are an excellent vehicle for cross-council collaboration, leadership, and support on core functions, challenges, and opportunities across the regional sector.  As part of his role he will provide strategic leadership and oversight of the Land Management SIG. 

Group Manager Regulatory Services was also invited and accepted the invitation to be a member of the national (DIA) Stormwater Reference Group for the Three Waters reform as one of the two representatives of the proposed new water services entity for the Auckland and Northland regions (Entity A/Northern Waters) which will assist council to provide expert advice in regards to these reforms.

LGOIMA Process

The Ombudsman’s office have been approached with a request to assist NRC with a review of our LGOIMA based systems.  We are anticipating a favourable response from his office to assist with the review.

WILD ANIMAL CONTROL

Russell sika eradication and goat cull

A trial last year of the DNA survey methods to be used across Russell Forest as part of the sika eradication confirmed the success of the survey technique and provided data which showed that the wider area could be covered in a matter of weeks.  The trial identified however, that goat faeces could interfere with the survey, so culling of goats commenced on 21 February as a prerequisite to the eradication.  

Landowner engagement was successful in gaining access to more than half of the properties in the operational area.  Landowners and local hapū had an opportunity to meet with each of the hunters prior to the operation to establish trust and strengthen relationships. 

 

Hunters and landowners joined for dawn karakia before the start of the cull.

 

 

 

The cull destroyed 126 goats and 28 pigs by 28 February.

 

 

 

The hunting team about
to head out at the
start of the goat cull.

 

 

8.3.2   CEO’s Office

Code of Conduct Investigation

A preliminary code of conduct investigation was completed by an external investigator in relation to two complaints received from the community about the actions of individual councillors and the CEO.  The investigator reached the conclusion the councillors had not breached their Code of Conduct and confirmed that the Chief Executive (who is not subject to the Code) could not be found to be in breach of it.  A copy of the investigators report was sent to the complainants.

Current Legal Proceedings

Department

Description

Status

Consent decision appeal

Two separate consent applications for replacement and new consents relating to a proposed expansion of, Doug’s Opua Boat Yard in Walls Bay, Ōpua

Agreement reached between the applicant and council over consent conditions. The Court will be updated on this.

Consent decision appeal

Irrigation of avocado orchards and horticulture crops

All parties continue to work towards resolving the appeals.

 

8.3.3   CORPORATE SERVICES

QMS and ISO registration

Northland Regional Council is due for a Telarc ISO reaccreditation audit in early April. At present we are unlikely to achieve ISO reaccreditation due to the high demand of the COVID-19 response and other workload priorities.

Telarc have been contacted and Northland Regional Council are able to put the accreditation on hold for 6 months.  While on hold Council cannot say we are ISO accredited, which we believe is not a major impact for our accredited scope areas.

Fraud Declaration

I am not aware of any fraud nor am I investigating any incidence or suspected incidence of fraud at this time.

Cyber Security 

As a result of current events in Europe, there has been an increase in cyber activity. Our security providers are actively monitoring open-source intelligence for fresh indicators as well as leveraging a huge amount of specific intelligence to hunt for signs of malicious activity.

Mobile phone applications have been identified as a high risk for cyber criminals to exploit at this time.

Policies are continuously being reviewed and strengthened accordingly.

Enterprise System update

Status

Notes

Timeline

Orange

While not behind timeframe, the vendor's forward schedule raises some challenges that needs to be worked through

Budget

Green

Tracking under budget

Quality

Orange

Raised concerns with the vendor about its project management and implementation approach. Currently working this through with the vendor

8.3.4   regulatory services

Consents in Process

During February 2022, a total of 100 Decisions were issued.  These decisions comprised:

Ÿ Moorings

3

 

 

Ÿ Coastal Permits

4

 

 

Ÿ Land Discharge Permits

10

 

 

Ÿ Land Use Consents

49

 

 

Ÿ Water Permits

26

 

 

Ÿ Bore Consents

8

 

 

The processing timeframes for the February 2022 consents ranged from:

Ÿ 134 to 6 calendar days, with the median time being 62 days;

Ÿ 47 to 4 working days, with the median time being 20 days.

Forty-three applications were received in February 2022.

Of the 113 applications in progress at the end of February 2022:

Ÿ 26 were received more than 12 months ago;

Reasons for being more than 12 months old:

-    Awaiting additional information (including CIAs)

11

-    Consultation with affected parties/stakeholders

3

-    On-hold pending new rules becoming operative

6

-    Other

6

Ÿ 15 were received between 6 and 12 months ago (most awaiting further information from the applicant);

Ÿ 72 less than 6 months.

Appointment of Hearing Commissioners

No commissioners were appointed in February 2022.

Consents Decisions and Progress on Notified Applications in Process, Objections and Appeals

The current level of notified application processing activities at the end of February 2022 is (by number):

Ÿ Applications Publicly/Limited Notified During Previous Month

1

Ÿ Progress on Applications Previously Notified

4

Ÿ Hearings and Decisions

0

Ÿ Appeals/Objections

2

COMPLIANCE MONITORING

The results of compliance monitoring for the period 1 – 28 February 2022 (and year-to-date figures) are summarised in the following table and discussed below.

Classification

Total

Full compliance

Low risk non-compliance

Moderate non-compliance

Significant non-compliance

Not exercised during period

Air Discharge

32

31

1

0

0

0

Bore Consent

40

30

5

5

0

0

Coastal Air Discharge

5

5

0

0

0

0

Coastal Discharge

21

15

4

0

2

0

Coastal Permit

64

47

13

3

0

1

Land Discharge

65

50

7

1

1

6

Land Use Consent

26

21

0

0

0

5

Water Discharge

56

36

11

3

5

1

Water Permit

25

20

1

0

0

4

Water Take

156

90

41

3

0

22

Total

490

345

83

15

8

39

Percentage

 

70.4%

16.9%

3.1%

1.6%

8.0%

Year to date

4135

3049

512

270

56

248

Percentage

 

73.7%

12.4%

6.5%

1.4%

6.0%

 

Coastal

Coastal structure inspections were completed in the Far North with approximately 50 sites being inspected. An abatement notice for the unauthorised placement of sand on the foreshore in Mangawhai was issued.

Marina bacteriological monitoring continued at Ōpua, Whangaroa, Kissing Point and Town Basin. Annual sediment compliance monitoring has been completed at Russell Boating Club and Tutukaka Marina, and  follow-up water treatment system monitoring was completed at Mangōnui Cruising Club. There were unconsented coastal discharges for boat haul-out maintenance activities above mean high water springs (foreshore) at a slipway at the Tutukaka Marina, which was non-compliant with the Proposed Regional Plan, resulting is an abatement notice being issued to the slipway owner.

Water, Waste, Air and Land Use (WWALU) Compliance Monitoring

Ÿ Contaminated Land Management

Five incidents involving the discharge of hazardous substances and 15 enquiries regarding contaminated land were received and responded to. 118kg of hazardous waste was disposed of at the amnesty day, and six sites were added to the Selected Land-Use Register.

 

·     Municipal Wastewater Treatment Plants

WWTP/Consent Status

Issues (March 2022)

Enforcement Action/Response

Far North District

Ahipara

Expires 2033

Ongoing non-compliance with bacteriological consent limits

Under AN

FNDC investigating land disposal options

Hihi

Expires 2022

No recent issues

None currently

Kāeo

Expires 2022

No recent issues

None currently

Kaikohe

Expires 30 November 2021

Intermittent non-compliances with ADW flow, ammonia & bacteriological consent limits.

System overdue for de-sludging

None currently

Issues will be addressed in replacement consent

Kaitaia

Expires 30 November 2021

No recent issues

Under AN (reticulation overflows)

Issues will be addressed in replacement consent

Kawakawa

Expires 2036

No recent issues

None currently

Kerikeri

Expires 2036

No obvious issues from new plant (commissioned in December 2020)

 

Under AN

Kohukohu

Expired 2016 (replacement consent application on hold)

Occasional issues with bacteriological conditions of consent

None currently

Opononi & Ōmāpere

Expired 2019

Non-compliances with bacteriological consent limits

Desludging overdue

Under AN

Issues will be addressed in replacement consent; desludging to be undertaken

Paihia

Expires 2034

Plant upgraded 2019; alkalinity issues preventing optimal ammonia treatment

None currently

Alkalinity improvement project still in progress

Rangiputa

Expires 2032

No recent issues

None currently

Rāwene

Expires 2023

System overdue for de-sludging

Infringement notices issued in February 2022 in relation to a discharge from the reticulation

Russell

Expires 2024

Occasional non-compliances with E. coli consent limit post UV

Under AN

Infringement notices issued January 2022

Taipā

Expires 2029

No recent issues

None currently

Whatuwhiwhi

Expires 2025

Elevated TSS levels (consent limit may be unnecessarily restrictive)

FNDC to seek consent variation to address TSS levels – however this is not a priority

Whangarei District

Hikurangi

Expires 2025

Intermittent issues with plant performance

None currently

Plant performance being reviewed to identify improvements

Ngunguru

Expires 2035

No recent issues

None currently

Ōākura

Expires 2025

Occasional spikes in E. coli

None currently

Portland

Expires 2024

No recent issues

None currently

Ruakākā

Expires 2046

No recent issues

None currently

Tutukaka

Expires 2024

No recent issues

None currently

Waiōtira

Expires 2030

No recent issues

None currently

Waipū

Expires 2030

No recent issues

None currently

Whāngārei City

Expires 2022

No recent issues

None currently

Kaipara District

Dargaville

Expires 2022

Non-compliances with WQ discharge volume consent limits

Under AN

Glinks Gully

Expires 2024

No recent issues

None currently

Kaiwaka

Expires 2022

No recent issues

None currently

Mangawhai

Expires 2042

Odour complaints and occasional exceedances of TDS consent limit

Under AN

Infringement notice issued December 2021

Maungaturoto

Expires 2032

Intermittent non-compliances, generally due to high rainfall

Under AN

Te Kopuru

Expires 2044

Intermittent minor non-compliances

Second aerator installed 2020

Environmental Incidents

There were no environmental incidents reported in February which resulted in a significant environmental impact.

ENFORCEMENT

Abatement Notices, Infringement Notices and Formal Warnings

The following is a summary of abatement and infringement notices issued:

 

Action Type

Number

Abatement Notice

10

Infringement Notice

6

 

Other Enforcement

Ÿ Earthworks without erosion and sediment controls – Tōtara North

Charges were laid in the Kaitaia District Court on 20 July 2020 against an individual for earthworks undertaken without controls, and work within a watercourse and the riparian management zone.

Settlement was reached and approved by the Court on 14 February 2022. The individual pleaded guilty to the six charges and an enforcement order was made requiring him to pay for costs for remedial work. 

Ÿ Open burning on industrial/trade property – Whangārei

Charges were laid in the Whangārei District Court on 27 November 2020 against an individual for open burning on industrial/trade premises; the burnt items also included prohibited items. There are two charges against the individual who pleaded not guilty on 30 April 2021. Court allocated new hearing dates to 25 – 27 May 2022. Witnesses have confirmed their availability.

Ÿ Farm dairy effluent – Parapara

Charges were laid in the Kaitaia District Court on 6 May 2021 against a farm owner for offences which occurred in August 2020. There are four charges against the farm owner. The first court appearance was set down for 9 July 2021, which was adjourned until 25 August 2021 to allow the defence lawyer to consider the disclosure documentation. The judge at the hearing on the 17 January 2022 requested further information from the defence lawyer. On 23 February 2022, in judicial conference via Teams meeting, reports confirmed that the farm owner was not able to enter plea and provide instructions due to health issues. Judge directed that we file a joint memorandum by 7 March 2022 recording what we can agree on regarding further process. Hearing date is tentatively allocated to 28 March 2022. 

·   Vessel occupying CMA & removal of asbestos from CMA – Town Basin, Whangārei

An enforcement order was applied for on 23 November 2021 against an individual for occupying the coastal marine with a boat without consent, and for reimbursement of costs associated with work to remove and dispose of cladding material containing asbestos that had been deposited with the coastal marine area. A joint memorandum was filed recording that the respondent agrees to the enforcement order requiring compliance with permitted activity Rule C.1.2.1 of the Proposed Regional Plan. In February 2022, the individual arranged a place to legally moor the boat. We are currently in the process of negotiating settlement of our costs claim.

·   Earthworks & vegetation clearance within a wetland – Teal Bay

Charges were laid in the Whangarei District Court on 7 December 2021 against four parties for offences that occurred in December 2021. Court has tentatively arranged administrative adjournment to 30 March 2022 to allow time for disclosure to be considered.

 

8.3.5   ENVIRONMENTAL SERVICES

land management

Sustainable Hill Country and Regional Priorities

Milestones

Status

Soil Conservation Plans

To date, 40 (29%) of 136 soil conservation plans have been completed in 2021-22. Seven are in progress.  We will not meet our soil conservation plan KPI’s for the SHaRP programme and are engaging with MPI around the reasons for this and seeking agreement on a way forward.  A full report was provided to the February Land and Water Working Party.

Land treatments – Retirement fencing

Grants for 17 km of fencing have been approved in 2021-22 retiring 236ha of erosion prone hill country. This exceeds the 84ha target by 152ha (281%).  Our project manager has resigned which will have an impact on our ability to deliver this project.  Staff are currently in discussions with MfE to confirm a way forward.

Poplar and Willow Nursery

Objective

Status

Nursery expansion

The results of a business case on the options to expand councils poplar nursery were workshop with Council in February.  Further workshops will be held during March to confirm the preferred way forward.

 

biodiversity

FIF Dune Lakes Project

Objective

Status

Aquatic weed and pest fish control

Final stages of planning for hornwort control in four lakes due to take place 14-18 March, weather permitting.  Back-up dates 21-25 March.

Twenty-two grass carp removed from Lake Heather in the Far North.  Kaitiaki from Ngai Takoto assessed with the removal.

Sediment and nutrient mitigation

Resource consent planning underway for reconstructed wetland at Black Lake, one of the Kai Iwi Lakes.

Partnership wananga

Postponed due to COVID.  Rescheduled for May.

Education days

Postponed due to COVID.  Rescheduled for spring 2022.

 

 

 

 

 

Wetlands

Wetland Condition Index (WCI) monitoring of approximately 30 wetlands is underway, with a further four properties visited this month, and will be completed in the next two months.  Many of these wetlands were fenced under the Environment Fund and have been monitored every three years since 2011 and are in their third cycle of monitoring. 

Biodiversity staff attended a wetland plant training course run by NIWA which will assist the council with wetland delineation on the ground for mapping and regulatory purposes.

Terrestrial

The Tāika Forest (aka Mt Tiger Bush) biodiversity assessment is now almost complete with some exciting results coming in.  

The freshwater component is awaiting final eDNA results, the bat recorders have detected the presence of long-tailed bats, while gecko spotlighting detected all three geckos that were hoped for including forest gecko (Mokopirirākau granulatus  - to be confirmed), Pacific gecko (Dactylocnemis pacificus), and elegant gecko (Naultinus elegans). 

As expected, the area has possums, rats and pigs, but no evidence of goats after these were removed by the Biosecurity team.  The vegetation surveys are in progress, along with paired bird counts. 

Biodiversity staff also found a rare peripatus (velvet worm), which is a ‘living fossil’ thought to be unchanged over the last 500 million years.

 

Tāika forest peripatus, most likely Peripatoides sympatrica.

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Natural resources SCIENCE

Air quality and carbon emission

Ÿ Since April 2021, council’s CO2-e emissions have decreased every month (in comparison with the same months in 2020) due to the more restrictive lockdown conditions that applied in the prior year. CO2-e emissions started to decrease in August 2021 and stayed low until December 2021. The lower emissions from April 2020 to March 2021 and again after August 2021, are largely attributed to the COVID-19 restrictions/lockdown.

Council CO2-e emissions 2018-2021 (council started CO2-e reporting in year 2018 which is considered the baseline. The graph is based on live data and therefore figures for the last few months are subject to change).

Ÿ A comparison of CO2-e emission from different energy types for 2020 and 2021 is given in the table below. There is an overall increase of 7.34 tonnes (two percent) of
CO2-e emissions in 2021 compared to 2020. The table also compares emission between baseline years 2018 and 2021. 

 Energy type

CO2-e production in 2018 (tonnes)

CO2-e production (tonnes)

Difference (2020 & 2021) tonnes (%)

Difference (2021 & 2018) tonnes (%)

2020*

2021

Fuel

240.69

274.73

268.63

-6.1 (-2)

27.94 (11.61)

Air travel

86.17

48.03

61.10

13.07 (27)

-25.07 (-29.09)

Electricity

51.17

35.55

35.12

-0.43 (-1)

-16.05 (-31.36)

Waste

5.82

5.40

6.20

0.80 (15)

0.38 (6.52)

Total

383.85

363.72

371.06

7.34 (2)

-12.8 (-3.33)

*Figures slightly changed from last year’s calculation due to MfE’s new emission factors and better coverage of NRC’s consumptions data in 2021.

Coastal

Ÿ Litter surveys have been undertaken at 16 popular recreational bathing beaches throughout Northland.  The average litter density per 1,000m2 was 53 items, which is an increase compared to 2021, when an average of 31 items was recorded.  73% of items found were plastic and a further 5% were foam plastic.  The worst site was Paihia, with 219 items found along the 100 meters transect, including 76 cigarette butts.

 

Items collected from a 100m transect from Paihia beach

 

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All the results, including a breakdown of the items found, can be viewed at. https://litterintelligence.org/

Freshwater Ecology

Ÿ Assisted on one day of a week-long Biodiversity Team-led survey of freshwater biota in Mt. Taika / Tiger Forest; an NRC owned forestry block within the Whangārei FMU.  A population of banded kōkopu, Galaxias fasciatus, was discovered in one of the small streams surveyed.

Freshwater Quality

Ÿ The tender process for purchasing a GIS-based high resolution digital river network (DRN) to be developed from latest LiDAR dataset captured for Northland was finalised.  Water Technology NZ Ltd was selected as the successful service provider out of the nine tender proposals.  Work will commence in March 2022 and the report with final GIS deliverables is due by the end of 2022.

Ÿ The Te Hiku Water Study project team (representing iwi, the community, landowners and councils) have agreed to a combination of SkyTEM aerial surveying and drilling of groundwater bores.  The contract is being drafted with a tentative flight programme commencing in November 2022 - delays are due to resourcing related to COVID.  Owing to increases in fuel and shipping, the contract price has increased by $350K.  The project team is exploring options including additional funding and cost savings. Overall its $350k of approximately $3.3M, about 10% of total cost.  Project team is reviewing the aeroplane flight lines, as the cost is quoted by the kilometre.  Project team is also looking for additional funding sources.

NATURAL RESOURCES DATA

Ÿ The procurement plan and tender documents for a two-year contract for Supply of Chemistry and Bacteriological Analysis Services will be advertised on Government Electronic Tendering Service in the week of 7 March 2022 and is valued at approximately $400K annually.

Ÿ A national audit of data processing and data automation processes is being completed by NRC. Interviews with other councils are underway. The survey will help identify gaps and opportunities for collaboration around data automation.

 

HYDROLOGY

Rainfall

Ÿ Rainfall recorded during February 2022 was above normal for most of the east coast, below normal for the northern half of the west coast and around normal for Dargaville, Pouto Peninsula and Ruawai.

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Rivers

Ÿ Observed river flow during February 2022 was largely “Normal” or “Above Normal” at most locations, particularly along the East Coast where the bulk of rainfall has occurred.

Ÿ Localised areas recorded flows categorised as “Low”, including the top of the Wairua catchment and the Kaihū River on the west coast.

Ÿ There are no current concerns regarding river flows.

Ÿ

 

Groundwater

Ÿ Groundwater levels during February 2022 were “Normal” or Above Normal” in most locations.

Ÿ Overall, there are no current concerns regarding groundwater levels

PLANNING & POLICY

Mangawhai Central Limited

Discussions with the applicants (MCL Ltd), Kaipara District Council (KDC) and other parties to the appeals continued after mediation.  NRC proposed amendments to the planning provisions to address concerns regarding water supply for the development and these provisions were accepted by MCL Ltd and KDC.

All parties were circulated the amended provisions and advised of our intention to withdraw our Section 274 notices.  No parties raised any issues regarding costs and a memorandum was filed with the Environment Court to withdraw from the proceedings.  This was accepted by the Court with NRC excused from any further participation in the appeals and no costs incurred.

Submission on Sand Mining Resource Consents

No further information regarding a hearing date has been received.

Freshwater Plan Change

Ÿ Staff have developed a draft Freshwater Plan Change Framework that will be used as the basis for consultation with The Tangata Whenua Water Advisory Group (TWWAG), Primary Sector Liaison group (PSLG) and key stakeholders. The framework was presented to a council workshop on 2 March, along with the results of the NIWA water quality scenario monitoring and associated costs.

Ÿ The Primary Sector Liaison Group meet on 15 February. A presentation was given on Lake Water Quality & Ecology.  Further input was received on the ‘freshwater issues and challenges for the primary sector in Northland’ draft report.

Ÿ The Tangata Whenua Water Advisory Group met on 18 February.  Members agreed to further changes to the group’s Terms of Reference, which will be presented to TTMAC for endorsement prior to council approval in March.  The group also supported council’s offer of a staff secondment to assist the group.  The group’s workplan is being reviewed to update the next phase of work, which focuses on providing input to the council’s example framework.

Ÿ Staff have arranged an external review of NRC's freshwater activities focusing on council’s implementation of central governments directions.  This scheduled for April 2022.  This will involve three external experts workshopping with senior staff.  Taranaki Regional Council had a similar review and found it valuable. It will involve senior staff involved across spectrum of council’s freshwater management activities.  There will be about 7 hours of workshop time spread over a week.  Not all staff will be attending the whole time.  Other than staff time costs to council will be circa $5k.  It will serve as an “audit” of our implementation of Govt’s essential freshwater direction to check if we’re on the right track and to learn from experts who have a good understanding of science and policy development.  The advice from Taranaki RC was it was well worth the effort. We wanted to do it sooner rather than later.

National Initiatives

Ÿ The Ministry for the Environment is consulting on changes to the Environmental Reporting Act 2015.  The Act provides the framework for reporting on the state of Aotearoa New Zealand’s environment.  The changes are intended to improve its functionality and breadth and give a stronger voice to Te Tiriti o Waitangi (the Treaty of Waitangi), te ao Māori and mātauranga Māori. 

Ÿ The changes primarily focus on government functions and roles in reporting – staff do not recommend council lodge a submission.  Consultation closes 18 March 2022.

Proposed Regional Plan Appeals

Ÿ Topic 16 (Livestock exclusion) - decision released 11 February 2022.  Next step is for council to circulate final wording of provisions in light of the February decision to all appeal parties and for finalised wording to be submitted to the Court for a final decision.

Ÿ Topic 14 (Marine protected areas / Fishing controls) - this topic is still awaiting the Court decision following the August 2021 hearing. In the interim, the Court has directed parties to continue to work towards resolving outstanding matters and report the outcome of ‘substantive discussion’.   

Ÿ Topic 15 (Mangroves) - following the November 2021 High Court decision that the NES-F applies to “natural wetlands” in the Coastal Marine Area (CMA), Council and other parties reported their updated positions to the Environment Court on 18 February. The court is due to lay out legal evidence exchange timeframes for a brief hearing, so that the hearing can be closed and a judgement made.

Ÿ Topic 17 (Outstanding Natural Landscapes (ONLs) in the CMA - the Court has approved council’s proposed process for undertaking the mapping of ONLs in the CMA which was submitted at the end of last year. Council is now in the process of approaching nominated consultants to assist with facilitation of tangata whenua input to the process.

Ÿ Other matters - There are several other minor appeal points that staff continue to work towards resolution with parties.  The next reporting date on all other outstanding appeals to the Court is 17 March.

Wetland Mapping Project

As previously reported, this project will comprehensively map wetlands in Northland and help implement the government's freshwater reforms.  Work includes collaboration with the Kaipara Moana Remediation Programme (in Kaipara and Whangārei districts).  By June 2023 the desk top wetland mapping (for Kaipara and Whangārei districts) should be complete. 

In the meantime, staff are developing an engagement plan that includes how best to communicate the mapping with iwi / hapū and the wider community.  Papers will be presented to future TTMAC and Planning and Regulatory Working Party meetings providing updates and seeking feedback. 

 

8.3.6   BIOSECURITY

Deer farm escape

There has been an ongoing effort to account for six deer that escaped from a deer farm in Kaiwaka.  Thus far two deer have been recaptured, two have been destroyed over five km from the point of escape and the remaining two are still at large.  The deer farm has a history of escapes and non-compliance, and Biosecurity staff have written to the Department of Conservation (DOC) requesting the permit to farm deer on this property be revoked.

Deer farms without permits

·   Mangonui:  Investigations by the deer response contractor and the Department of Conservation have discovered that the landowner retained up to six wapiti hybrid deer from the previous owner without seeking a permit to farm from DOC.  These had bred up to approximately 30 animals.   Council and DOC staff have met with the landowner and reached agreement that he has four weeks to destock the property of feral deer, after that the deer response team will be called in to cull the remainder.

·   Paparoa:   This non-permitted deer farm contains 100 deer.  DOC has been working with the deer farmer who has committed to ensuring the fences are compliant and he has been granted a retrospective permit.  The deer farmer has also agreed to take part in our public awareness campaign to raise the profile of the risks of deer farm escapes, and feral deer in Northland. 

FRESHWATER

Check, Clean, Dry advocacy programme

A series of social media posts about Check Clean Dry on Facebook have done with three different posts released over the course of two weeks.  The posts were mainly targeted towards freshwater users such as fisherman, boat owners, and jet skiers.  In total, over 9,000 Facebook users have viewed the posts.

 

 

 

One of the eye-catching posts in this summer’s
Check, Clean, Dry Facebook campaign.


Pest freshwater fish – grass carp removal from Lake Heather

Staff from the Biosecurity and Biodiversity teams joined Department of Conservation kaitiaki rangers from Ngāi Takoto to complete a two-day grass carp removal operation in Lake Heather (Kaitāia).  Netting was done from a dinghy, and surveillance of native fish was also done, including length and weight measurements.

The collaborative effort removed 22 fish from the lake. 



(Right) Biosecurity staff work with Ngāi Takoto kaitiaki rangers in the netting operation.

 

 

 

 

 

 

 

(Below) The netting team with their catch.

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KAURI PROTECTION

Kauri Protection Workshops

The kauri protection team delivered two Clean Card workshops aimed at upskilling the forest users of Te Taitokerau in kauri protection in February.  The first workshop was delivered to contractors who are working extensively to control wild animals in the forest North of Whangaruru.  The second workshop was delivered online because of COVID-19 restriction to NorthTec pest control and conservation students who will have careers working within the kauri forests. 

Kaitiaki from Patuharakeke were also trained in soil sampling and hygiene.

PARTNERSHIPS

Northland Regional Council – Kiwi Coast partnership

Biodiversity activities of the partnership during the last two months have included:

·   Annual pāteke flock count:  A focus for Kiwi Coast during February has been supporting the Department of Conservation led annual survey.  Priority has been given to ensuring all established flock count sites have been surveyed, including re-establishing old flock count sites on the Purerua Peninsula as part of the Pest Free Purerua Peninsula project.  The next step is to investigate new sites that pāteke may have dispersed to, including the Taiharuru Estuary at Whangārei Heads.

·   Titiponamu survey:  Northland’s only population of titipounamu (rifleman) reside in the Warawara Forest.  In January, Kiwi Coast worked with Komiti Kaitiaki o Te Rarawa to trial the use of acoustic monitors to detect Titipounamu for the first time.  Six acoustic monitors were placed in the Warawara Forest.  One failed (because of batteries), the remaining five devices all detected titipounamu much to the delight of all involved.  Two devices were also set for night-time to listen for kiwi with both recording kiwi.  Kiwi Coast will continue to work with Te Rarawa to refine the listening methodology, to see if it can be utilised again during the annual Kiwi Call Count Survey to determine if titipounamu can be detected at any more sites outside the currently known area.

Kiwi Link High Value Area

·   Predator control:  All animal pest control has continued as per regular trapline schedules, and new bait station lines have been established on private properties funded through the Predator Free Whangārei project.

·   Weed control:  Dedicated landowner support for plant pest control and coordination of efforts will commence in March with a moth plant campaign.

·   Five Minute Bird Count:  Analysis of the monitoring (completed in November 2021) has yielded some interesting and positive results which are now being verified by the Conservation Management tutor at NorthTec before they are released.

Whangārei Heads High Value Area

Moth Plant was tackled at the Whangārei Heads in Flash mob style with event in Taurikura tackling the plant prior to the pods bursting.  This was run on the back of some successful messaging (https://www.nrc.govt.nz/news/2022/january/time-to-tackle-moth-plant-nrc/) that went out highlighting the threat of moth plant. 

 

 

 

Whangārei Heads volunteers tackle
 moth plant at Taurikura.

Piroa Brynderwyn High Value Area

Fifty DOC 250 traps have been delivered and now being deployed though out the high value area to better target ferrets.  These traps are more effective than standard DOC 200 traps with ferrets which can have a devastating effect on ground dwelling birds like kiwi.  Thirty-Seven DOC 200 traps were also delivered to a Biofund project around the shoreline of Mangawhai Harbour.  This will significantly extend the area of mustelid control in high value area. 

Tutukākā High Value Area

·   Predator control:   The Tutukaka Landcare project alone caught 21 stoats in January.  This indicates a peak in stoat abundance in the past 2 months.

·   Biodiversity and kiwi monitoring:  Bird monitoring is underway but has been hampered by weather with only four of the eight sites monitored to date.

·   Public awareness and Education:  The first year workshop with year 7 and 8 students at Ngunguru School was held on 24 February.

·   Weed control:  The Specialist Weed Assistance Team (S.W.A.T) have visited four landowners in the last month.  One weed action event was conducted with 32 volunteer hours put into weed control.  The primary targets for control this month have been moth plant, woolly nightshade and formosa lily.

·   Species enhancement:  Four kiwi with transmitters continue to be monitored with Marohi (Super Dad) having yet another successful nest.

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“Super dad” Marohi’s latest chick.

Western Northland

The Native Forest Restoration Trust and Waipoua Forest Trust Community Pest Control Area (CPCA) completed possum monitoring in their adjacent reserves using the three night Residual Trap Catch (RTC) method.  Ten lines were randomly placed, and the result was 1.7% which is an incredibly good result.  Their aim is to maintain possums below 10% RTC, and a successful one-off possum control hit would aim to achieve an RTC of less than 5%.  Thus, the 1.7% result shows that their possum control is very effective.  These results were also backed up by field observations of very little possum sign/browse and old scratch trees have healed up.

Mid North High Value Area

The partnership with Pāmu Farming (Landcorp) is having good pest management success on their seven Northland farms.  Pāmu is working to expand this Northland model to other regions in New Zealand.

PREDATOR FREE

Predator Free Whangārei

·   Device installation:  The field team has been busy installing devices to prepare to go ‘live’ in Bream Head/Te Whara.  The Bream Head Conservation Trust has also installed approximately 170 devices in the Oceans Beach reserve as part of the project.

·   Transmitter hub:  A walk-through of Reotahi maunga with a hapū representative to understand the cultural significance of the area and identify where we can respectfully place our third and final transmitter / receiver hub.  The walk through allowed the team to gain a lot of insight and knowledge to aid their mahi moving forward, especially with regards to operating around kōiwi and tapu sites.

·   Communications:  A communications plan to inform landowners and community of activities is in preparation.

·   Operational Advisory Group:  A meeting was hosted to discuss and receive input on the operations plan.  This advisory group consists of representatives from Backyard Kiwi, Kiwi Coast, Bream Head Conservation Trust, and Ocean Beach Landcare Group.


Predator free team members install
a ramp, node, and POSSTOP leghold trap.

·   Image classification:  Around 50,000 images were classified this month from cameras installed in Taurikura and Te Whara.  In Taurikura 54% of the cameras detected possums, 34% detected kiwi, 80% detect rats, and 5% detected stoats.

 

 

 

 

 

A stoat captured on trail camera footage at Taurikura

Predator Free Pēwhairangi Whānui (Bay of Islands)

Hui kōrero was held with representatives of a number of the nine hapū holding mana whenua to the three peninsular making up the Pēwhairangi Whānui Predator Free Project (Ramaumangamanga /Cape Brett, Russell, and Purerua).  This is seen as foundation mahi to start kōrero and involvement of wider hapū.  The hui (held via Teams because of COVID-19 restrictions) have included:

 

·   Purerua Landcare Trust

·   3B2 Ahu Whenua Trust (Rāwhiti)

·   Ngā Hapū ki Ipipiri

·   Ngāti Kawa Hapū – Ngāti Kawa

MARINE BIOSECURITY

Hull surveillance

Between the 28 January 2022 and the 3 March, the 2021/2022 Hull Surveillance Programme surveyed 512 vessels.  There were five incidents of Sabella spallanzanii, two incidents of Styela clava and 18 incidents of Eudistoma elongatum.  There were no incidents of pests recorded on vessels outside of infected areas.  Marine biosecurity staff continue to work closely with vessels in infected harbours to ensure they are cleaned within an appropriate time frame and/or before they move to another harbour.

Table 1:  Hull Surveillance Programme Results to 3 March 2022

2021/2022 Hull Surveillance Programme Results

Total this month

Total YTD

Pathways Plan Compliance

 

 

Number of vessels surveyed this month

512

1,520

% Pathways Plan Compliance (all vessels) *

49.3

53.6

Vessels found with Marine Pests

 

 

Sabella spallanzanii (fanworm)

5

40

Styela clava (clubbed tunicate)

2

43

Undaria pinnatifida (Japanese kelp)

0

0

Eudistoma elongatum (Australian droplet tunicate)

18

20

Pyura doppelgangera (sea squirt)

0

0

*    Percentage vessels surveyed complying with acceptable level of light fouling as defined in the Marine Pathways Plan.

The percentage of compliance is the percentage of vessels surveyed that complied with the acceptable level of ‘light fouling’ as defined in the Marine Pathway Plan.  This, however, is not a good proxy for compliance as these vessels are not moving from one designated place to another, as such the actual compliance of moving vessels would be a lot higher. Data reported on for the December and January surveys were conducted during a high movement holiday period and as such captured a larger proportion of the moving (compliant) fleet, which is encouraging. The unfavourable high wind conditions we have seen over the month of February does explain the higher level of vessels exceeding light fouling as these are sessile vessels.

The issue of not having a more accurate method of reporting compliance of moving vessels is currently being addressed with the creation of a Marine Vessel Database that marine biosecurity staff are developing with the Top of North Collaboration. This database will capture movements of vessels into and out of marinas, haul out yards and around mooring zones within the top of the north regions. This database is in the first generation of testing and staff are excited to present the product to council soon.

A long term trend analysis will be included in next months report.

Experiencing Marine Reserves Events 

Council marine biosecurity staff attended two Experiencing Marine Reserves community snorkelling days this month.  The first was at Reotahi Marine Reserve, which (despite stormy weather) attracted 75 very keen participants.  Multiple participants reported sightings of Mediterranean fanworm within the reserve and one volunteer managed to photograph a fanworm (which staff identified as one of the native fanworm species).

The second event was held at Waikaraka Reserve where 62 participants kayaked beside the local mangrove forest.  The marine biosecurity station proved a popular activity for attendees whilst they were waiting for their guided kayaking sessions and many educational resources were distributed. 

 

 

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The marine biosecurity station at the Waikaraka Reserve event attracted lots of attention.

Inspiring the Futures Event at Whangārei Girls High School 

A representative from the marine biosecurity team participated in an ‘Inspiring the Future’ event with year 9 students and Whangarei Girls High School.  The event allowed for the students to hear from different members of the public about potential careers and career pathways.

Pest plants

Community weed action

·   Moth plant:  Moth plant has been a hot topic in the news lately thanks to local members of the public raising the issue in the media in Northland.  The issue with this plant was reported on breakfast TV on 23 February.

·   Training in weeds and weed control was given to Ngāti hine team working on this high value wetland in Kawakawa.

 

Onerahi weed buster removing a moth plant vine.

Eradication plants

The current round of both urban/residential and bush/reserve bat-wing passionflower searches have been completed in Whangārei.  Engagement for Far North properties is now underway.

Progressive containment plants – Manchurian wild rice

The first round of treatment is now 95% complete.

Wilding Pines

·   Helicopter survey:  A helicopter survey flight over the peninsula on 2 March has identified wilding pine infestations over Great Exhibition Bay dunes and North Cape.  Control at these sites will be undertaken in the 2022/23 financial year.

·   Aupōuri:  Project work is completed in some sites and nearing completion in others.

Dead wilding pines in the Te Ārai Reserve.

8.3.7   GOVERNANCE AND ENGAGEMENT

MĀORI ENGAGEMENT

Te Whāriki Core Cultural Competency Framework

The first Te Whāriki Level 1 scheduled for February 21, 2022, was postponed due to the impact of Omicron.  After discussions it was decided, although it was not ideal, to conduct the training online.  Given the circumstances that limit opportunities for kānohi ki te kānohi learning on the marae the team managed to deliver a good standard of learning for staff focused on basic tikanga and te reo Māori.   Te Whāriki Level 2 wananga has been postponed as the competency level needs more thought and consideration in terms of alternative delivery options in this current environment. 

Better engagement with tangata whenua on resource consents processes

Our Kaiawhina Kaupapa Māori is working on the resource consents contacts list, updating marae contacts, iwi, hapū, ingoa wharenui and wharekai and dates as to when contacts have been confirmed.  This is an ongoing piece of work and will continue to build a better understanding of who the council should be engaging with and a source of information for applicants.

Hapū and Iwi Environmental Plans (HEMPs)

The team is progressing a review of the plans and contacting hapū and iwi that have lodged HEMPs with council; requesting permission to update their details and provide an e-copy on our website. To date 10 of these plans have been updated on the NRC website with ongoing consultation. 

Meetings have been organised with successful HEMP fund recipients Ngāti Toro and their representatives. One other recipient is to be confirmed for this fiscal year to support the development of their plans. Links to NRC’s website for public use are in progress and information provided from hapū and iwi has been a useful exercise. At this stage, the following hapu and iwi HEMPs are on our website (https://www.nrc.govt.nz/your-council/working-with-maori/iwi-hapu-management-plans/plans-held-by-council/)

·    Whatitiri Resource Management Unit

·    Te Rūnanga o Whaingaroa Te Ūkaipō

·    Ngāti Kuri Trust Board

·    Te Rūnanga o NgāiTakoto

·    Te Rūnanga o Ngāti Rehia

·    Patuharakeke Te Iwi Trust Board

·    Te Uri o Hau Settlement Trust

·    Te Rūnanga o Ngāti Hine

·    Ngā Hapῡ o Te Wahapῡ o Te Hokianga nui a Kupe. 

The team are waiting on confirmation from Ngāti Rangi ki Ngawha Marae and Te Roroa.  Ngāti Hau Resource Management Unit, Kororareka Marae, Ngāti Kuta, have advised they do not want their plans to be on our website but have requested consideration of how NRC could support potential reviews in the future.  Contact still to be made with Ngatiwai Trust Board, Tapuwae Ngai Tūpoto and Ngāti Here.

GIS Project - Māori Relationships layers and web maps

External expertise has been contracted to undertake a project that is being guided by the Māori Technical Advisory Group (MTAG) on behalf of Te Taitokerau Māori and Council Working Party (TTMAC) to develop a data compilation of maps utilising GIS mapping tools for the following purposes:

·    An NRC internal map for staff which will contain layers of publicly available data to assist in making better decisions (particularly in resource consents) as to who the relevant representatives are and significant information available to support staff and their engagement with hapū/iwi representatives

·    For public such as applicants, a display of the public information available pertaining to iwi and hapū layers including relevant Hapū Iwi Environmental Plans and/or information pertaining to Mana Whakahono-ā-Rohe signatories

·    Hapū specific map with permissions sought from specific hapū

·    Mapping of marae locations, statutory areas etc.

Other meaningful activities to support staff to engage with iwi and hapū captured in images below:

Meeting with Rereata Makiha, hapu and mātauranga Māori tohunga re:Okahu Urupa Site Restoration in Waimā.

Meeting with iwi representatives in the Far North to support the science and monitoring team activities.


 

ECONOMIC DEVELOPMENT

Investment and Growth Reserve – Projects Report

Project

Update

Future developments/ reporting

REL

Meet with third party to discuss progress with selling the REL plant/equipment and repayment proposal. Emphasised the urgency of receiving the later.

Expect to receive a repayment proposal in March.

Extension 350

Quarter 2 report for 2021/22 received.

Next evaluation group meeting scheduled for mid-March.

Hundertwasser Art Centre

Fourth and final invoice paid following official opening milestone on 20 February.

 

Other Work Undertaken

Ÿ Economic Information – A follow up to previous discussions on the impact of COVID-19 which was initiated by Te Hiku, provided separate updates to both Te Hiku Iwi Chairs and Te Hiku Iwi Development Trust on the ‘Te Hiku Iwi’ cluster that has been recently developed as part of Infometrics regional profile for Northland. This was held with Te Hiku as per their request  

Ÿ Oruku Landing Project – Prepared letter to Northland Development Corporation informing them of NRC’s decision to not support the project financially.

Ÿ Spatial viewing of economic data – Initiated work with the GIS team to create an economic data layer within council’s GIS system containing economic information such as GDP, employment, business units etc at the Statistical Area 2 (SA2) level. This will enable us to see differences across the region at a more detailed level than currently, e.g., understand where certain industries are most important.

Ÿ Joint Regional Economic Development Committee – Held discussions with FNDC in regards to the FNDC representative to the Joint Committee Staff Group, after the current representatives retirement.

Ÿ Walking & Cycling – Organised and chaired a meeting of representatives from councils, NTA, Waka Kotahi, and various walking and cycling groups to discuss progress on walking and cycling initiatives across Northland. Agreed to meet more regularly to achieve goals set out in the Strategy.

 

ONLINE CHANNELS

Most popular content on Facebook:  Media release (issued on behalf of Whangarei District Council) on the Rose Street Terminal Stage 1 Upgrade (Posted 16 February 2022).  There was a lot of customer comment and feedback on the content. The post reached 12,077 people and engaged with 959 people. 

*Engaged – number of people who ‘reacted’, commented, or shared the post.

Key Performance Indicators

Oct-21

Nov-21

Dec-21

Jan-22

Feb-22

WEB

 

 

 

 

 

# Visits to the NRC website

41,300

33,100

34,526

41,600

34,400

E-payments made

33

20

18

7

16

# Subscription customers (cumulative)

1,273

1,273

NA*

1,263

1,385

SOCIAL MEDIA (cumulative)

 

 

 

 

 

# Twitter followers

1,566

1,564

1,564

1,567

1,566

# NRC Facebook fans

10,500

10,507

10,469

10,510

10,600

# NRC Overall Facebook Reach

37,300

57,300

244,777

157,700

207,200

# NRC Engaged Daily Users

1,479

2,093

4,821

2,755

4,807

# CDEM Facebook fans

25,700

25,800

26,120

26,117

26,200

# CDEM Overall Facebook Reach

325,000

236,900

NA*

214,100

171,100

# CDEM Engaged Daily Users

54,700

30,600

NA*

26,600

19,500

# Instagram followers

1,442

1,450

NA*

1,488

1,506

 

NOTES: *NA – Data not available due to Christmas break.

 

ENVIROSCHOOLS / EDUCATION

‘Welcome to ECE Enviroschools’ hui held

On 9 February, 10 new early childhood centres were welcomed into the Te Taitokerau Enviroschools whanau via an online hui.  Teachers and centre managers were introduced to Enviroschools resources, explored the Guiding Principles, and looked at life in early learning Enviroschools via this video:  https://www.youtube.com/watch?v=KWsbwCYLwuE   (The Enviroschools kaupapa in the ECE sector).

Bronze Enviroschools celebration held

On 25 February, Cr Rick Stolwerk officiated at Kaiwaka School’s Enviroschools Bronze celebration.  The heart-warming powhiri and presentation was followed by a tour of the school’s environmental projects, including a native plant nursery, orchard, vegetable gardens and stoat trapping.

Enviroschools communities facilitated
Despite Covid-19, during February Enviroschools Facilitators safely held specific interactions with 53 school and early childhood communities.

COMMUNITY ENGAGEMENT

Communications 

Communications issued in February included 6 media releases covering the following topics: 

·    Start for $5M-plus of long-awaited floodworks

·    Goat control to clear a way for Russell deer operation

·    Applications open for Environmental Awards

·    Rose Street Bus Terminal Upgrade

·    $3M-plus workboat tender awarded

·    Reminder of deadline for scholarship.

Tū i e ora Scholarship 2022

Applications for the 2022 Tū i e ora Scholarship closed on 2 March, with 40 applications received. This year we are offering eight scholarships valued at $3000 each. Half of these are specifically aimed at building Māori capacity and environmental leadership within Te Taitokerau through recognising and supporting tauira Māori undertaking study that aligns with the enhancement and kaitiakitanga of our Taiao. Although more than four scholarships could go to Māori applicants.

This year we launched a new dedicated microsite to make it easier for applicants to get information and apply.  Check out  https://scholarships.nrc.govt.nz/

Once the 2022 recipients are finalised, we will do some media and PR to profile the individuals.

Whakamānawa ā Taiao | Environmental Awards 2022

Applications are open for the fourth annual Whakamānawa ā Taiao – Environmental Awards which recognise the environmental work being carried out in Taitokerau.

There are eight categories: community, pest management, education, water quality improvement, leadership, Kaitiakitanga, climate change and industry.   We also have Te Tohu Matua – the Supreme Award, which recognises the most outstanding entry overall.

This year we have a special award, the Kiwi Coast outstanding group or project award. The award recognises individuals or groups who are working collaboratively within their community to protect and improve Northland’s environment.

Nominations and applications for the 2022 Whakamānawa ā Taiao - Environmental Awards close on Sunday 10 April.   This year we launched a new micro-website for the awards which covers the entry criteria, award category details and videos of past winners.  Check out the new website https://awards.nrc.govt.nz/

Northland Business Exellence Awards 2021

The 2021 Northland Business Excellence Awards Presentation was postponed last year due to the ongoing restrictions for events and hospitality due to Covid-19.  With the growing Omicron outbreak, NorthChamber made the decision to cancel the smaller award winners’ and sponsors’ in-person trophy presentation event that was scheduled for Friday 18th February, instead announcing the winners live on the More FM Northland breakfast radio show.

The 2021 winner of the Northland Regional Council Environmental Excellence category was Extrutec.  This business stands out for its innovative approach to finding a sustainable and positive environmental solution to a significant waste issue within their industry, https://extrutec.co.nz/. Extrutec recognised the impact their business has on the environment and took action to make a positive change to reduce their impact.

Recruitment campaign

In early December 2021, we launched a social media-based campaign to support the HR team in recruiting for the substantial number of job opportunities generated through the LTP.

Through paid advertising, the campaign highlighted the benefits of a career with council, included video from staff members across the organisation detailing why they enjoy working at NRC, and encouraged people to sign up to receive our job alerts. The campaign was targeted at a Te Taitokerau-based audience and people living in Auckland to capture job seekers looking swap the city for the unique Northland lifestyle.

The campaign ended in early February 2022 and resulted in 552 job alert sign ups.

The HR team have expressed interest in the campaign continuing, so we will look to work alongside HR and Māori Engagement to ensure we adapt the campaign to support areas of the business most impacted by the large volume of job vacancies and represent NRC and tangata whenua best. 

 

LOCAL GOVERNMENT OFFICIAL INFORMATION (LGOIMA) REQUESTS

Total LGOIMAs

Feb 2020 to Mar 2021

Feb 2021 to Mar 2022

6

16

Number of LGOIMAs not responded to within 20 working days

0

 

 

 

 

CUSTOMER SERVICES

Telephone inbound call statistics & enquiries  

    

Dec 2021 

Jan 2022 

Feb 2022 

Call volume via Customer Services   

 1713 

2049

 2003

Average wait time   

7.2 secs 

5.2 secs 

5.1 secs 

 

Customer service calls have been consistent. The greatest volume of calls have been for maritime over the summer period and a high volume of calls for consents.

 

 

1 July 2018 – 

30 June 2019 

1 July 2019 –  

30 June 2020   

1 July 2020 –  

30 June 2021 

Call volume via Customer Services   

20812 

30566  

31130 

 

This is the call volume over the last three years using our 3CX system. 

 

Mailroom email processing performance  
The inwards mail has, as expected slowed somewhat over the summer period. 

  

Dec 2021 

Jan 2022 

Feb 2022 

Mail processed  

810 

679 

683

 
Satisfaction monitoring 

All complaints were attended to. 

 

Feedback cards, compliments, and complaints  

Compliments received   

Total   

February 2022

Service provided by a specific person/people:

Monitoring 

·    Compliance Specialist – Waste Management and Environmental Monitoring Officer – Waste Management

·    Environmental Monitoring Officer – General (x 2)

 

 

2 

1 

 

1 

Total compliments recorded  

2

 

Complaints received   

Total   

December 2021 and January 2022  

Service provided by a specific person/people 

·    City Link buses 

·    Online Services

 

 

1

Total complaints recorded  

2

 

8.3.8   COMMUNITY RESILIENCE

 

TRANSPORT 

REGIONAL TRANSPORT PLANNING 

High level preparatory work has commenced nationally through the Transport Special Interest Group (TSIG) on the 2024/2027 Regional Land Transport Plans process and timelines. 

For the 2021/2024 funding period, Waka Kotahi have stated that with the pressure being placed on them due to the ongoing Omicron response, available funding has become critically short. Unless the government provides additional funding through the National Land Transport Fund, Waka Kotahi will find it difficult to meet its obligations in the National Land Transport Programme 2021-2024. 

 

ROAD TO ZERO – STATE HIGHWAY SPEED REDUCTIONS 

Whilst Waka Kotahi has released its planned reduction of speed limits on certain sections of its state highways. There has been increasing resistance from several political, commercial and community groups to these speed reductions. 

It is not known at this time if Waka Kotahi will be reviewing the implementation of these speed changes. 

 

PASSENGER TRANSPORT ADMINISTRATION 

*BusLink figures are reported one month in arrears, due to the required information being unavailable at the time of the agenda deadline. 

 Bus Link stats for January 2022 

(revenue ex GST)     

Actual    

Budget    

 

Variance  

Year/Date Actual    

 

Year/Date Budgeted   

Variance   

CityLink Passengers    

13,123  

21,900  

 -8,777 

149,341 

182,238  

-32,897  

CityLink Revenue    

$19,091  

$28,521 

-$9,430 

$191,727 

$237,334 

-$45,607 

Mid North Link Passengers    

125  

 156 

-31  

938 

1,104 

-166 

Mid North Link Revenue    

 $482 

$780 

-$298 

$ 2,746 

$5,520 

-$2,774 

Hokianga Link Passengers     

57  

78 

-21 

 499 

546 

-47 

Hokianga Link Revenue    

 $321 

$543 

-$222 

$2,763 

$3,798 

-$1,035 

Far North Link Passengers     

170 

322 

-152 

1,568 

2,631 

-1,063 

Far North Link Revenue    

$363  

$814 

-$451 

$3,988 

$6,656  

-$2,668 

Bream Bay Link Passengers    

59  

24 

 35 

309  

180 

129 

Bream Bay Link Revenue    

 $356 

$86  

$270 

$1,983 

$648 

$1,335  

Hikurangi Link Passengers    

 25 

24 

 141 

168  

-27 

Hikurangi Link Revenue    

 $65 

$63 

 $2 

 $326 

 $469 

-$143 

Whangarei Heads Link Passengers    

9  

24 

-15 

70 

180 

-110 

Whangarei Heads Link Revenue    

$39  

$104 

-$65 

$293 

$782 

-$489  

All services remain operating at full schedules however COVID-19 still appears to be the major reason for passenger numbers remaining low. 

 

National Bus Driver Shortage 

The national shortage of bus drivers is not something new. It has been an ongoing problem in the larger cities for some time but has now reached the level that Auckland Transport is failing to cover up to 1,100 trips a day. 

From ongoing feedback received from regional council counterparts, Waka Kotahi, Ministry of Transport and Ministry of Education, it has become apparent that because of COVID-19, this driver shortage has rapidly escalated to the point that numerous contracted operators are having to cancel a growing number of trips each day. Some councils have resorted to operating Saturday timetables only as this is all they can cover. 

This scenario will be exacerbated when the borders open and immigrant drivers return to their country of origin to visit families. These visits are expected to take months, not weeks. 

At this time, the impact on the Northland Regional Council’s contracted services has been negligible but there is a high probability that this driver shortage will eventually negatively impact these services. 

Following consultation with the operators, the following action is being undertaken to address the above: 

·      Far North Link – Still waiting on the awarding of the tender, however all drivers of the current operator are vaccinated and, if required, this service could be temporarily reduced to a shopper’s service only. 

·      Mid North Link – All drivers are vaccinated, and trips can be covered by varying drivers as this is an off-peak service operating twice a week.  

·      Hokianga Link – This is a twice a week, off-peak service with 3 drivers who are all vaccinated and should be able to operate the service as scheduled. 

·      Hikurangi Link – Once a week shopping service. Worst case scenario would be this service being suspended for a brief period.    

·      CityLink – NRC have been working on a timetable that will offer a reduced service whilst covering as much as possible. This would allow for 7 drivers needed to operate the reduced service, rather than the current 12. 

·      Bream Bay Link – This is a once-a-week service with all drivers of the company being vaccinated. Worst case scenario would be this service being suspended for a brief period.   

 

In addition to the above, the transport team will work closely with the comms team to ensure that as many customers as possible are advised of any impending disruptions. 

 

Rose Street Bus Terminus Upgrade 

The first phase of the Rose Street Bus Terminus upgrade commenced on 2 March 2022. This work will centre around upgrading the bus traffic flow, existing bus bays, installation of new shelters and pedestrian crossings. It will also allow for space to accommodate additional buses when required. 

The upgrade of the existing building, which includes passenger seating, office accommodation and public toilets, is not being undertaken during this phase. The planned date for the second phase of this work is yet unknown but is included currently in year five of the Whangarei District Council Long-Term Plan. 

During this phase of the upgrades, the buses are using Vine Street which has bus bays, bus stop signage and timetables installed. 

The first phase is expected to be completed by May 2022. 

 

Total Mobility (TM) 

*Total Mobility Scheme figures are reported one month in arrears, due to the required information being unavailable at the time of the agenda deadline. 

 

Total Clients 

Monthly Actual Expend 

Monthly Budgeted Expend 

Monthly Variance 

Year/Date Actual Expend 

Year/Date Budgeted Expend 

Annual Variance 

 

January 2021 

 

1,233 

$16,372 

$25,000 

-$8,628 

$133,901 

$150,000 

-$16,099 

 

Total Mobility Scheme – Far North District  

A paper was presented to the 9 February 2022 Far North District Council’s Infrastructure Committee Meeting recommending the endorsement for the development and funding of the local share of a Total Mobility Scheme. It was further recommended that a service be trialled firstly in Kerikeri as there is an existing operator who can be contracted to provide the required transportation needs. It is planned to commence this trial from 1 July 2022. 

This is an activity reflected in the approved Far North District Council Integrated Transport Plan. 

In addition, the Far North District Council Long Term Plan 21-31 provides a $31,000 local share in Operational funds to assist the Northland Regional Council in the development of Total Mobility services in 2022.   

Waka Kotahi approved the national subsidy allocation in the National Land Transport Programme 2021-2024. 

The Far North District Council’s Infrastructure Committee approved the recommendation. 

 
COVID-19 Contingency Plans for Total Mobility  

Northland Transportation Alliance (NTA) staff are working with Total Mobility Transport Operators and Assessing Agencies on Contingency Plans should Omicron take a hold in Northland.  

As transport is classified an essential service, and these clients are deemed as most at risk, they must be able to access the Total Mobility Scheme to meet their essential needs.  

 

ROAD SAFETY UPDATE 

Comparisons of road safety statistics, fatalities are lower in the period in 2022 compared to the same period in 2021. 

 

Road Trauma Update 

2021 - 1 January – 28 February, Road Fatalities Statistics 

Fatalities Jan – Feb 2021 

Far North 

Whangārei 

Kaipara 

Northland 

National 

Local roads 

1 

0 

0 

1 

23 

State highways 

3 

1 

0 

4 

24 

TOTAL 

4 

1 

0 

5 

47 

 

2022 – 1 January – 28 February, Road Fatalities Statistics 

Fatalities Jan - Feb 2022 

Far North 

Whangārei 

Kaipara 

Northland 

National 

Local roads 

0 

1 

0 

1 

29 

State highways 

0 

0 

1 

1 

25 

TOTAL 

0 

1 

1 

2 

54  

 

Motorcycle Safety - Ride Forever (R4E) Rider Training Update 

·      R4E – 2020/2021 – 186 riders completed courses   

·      R4E – 2021/2022 – 104 riders have completed courses to date: 

·      Bronze Course – 47 

·      Silver Course – 32 

·      Gold Course – 25 

 
Northland Road Safety Forum & Northland Freight Group Meetings Postponed 

Both the Road Safety Forum and Freight Group quarterly meetings have again been postponed pending national and Northland Regional Council changes to COVID-19 rules regarding such meetings.     

 
Driver Reviver/Fatigue Stops 

The northbound Driver Reviver Stop is scheduled for Easter, Thursday 14 April 2022. A decision will be made closer to the event date whether this will go ahead, considering COVID-19. 

 
Waka Kotahi Road Safety Promotion/Media themes for January & February 2022 

Road safety promotional and media related themes for the above-mentioned months will concentrate around speed, young drivers, motorcyclists, and seatbelts.


At the local level, Northland also produces radio, print and other social media to promote road safety messages specific to Northland, and complimenting the ‘Road to Zero’ and ‘Safe System Approach.’
 
 

Seatbelts On 

Planning is taking place with the Northland Rugby Union (NRU) to work in partnership with the Union and the Police promoting the ‘Seatbelts On’ message. In previous years, the campaign included the ‘Seatbelts On’ message on the back of the National Provincial Championship (NPC) team shorts. 

This message was also used on face masks, tote bags and a ‘Bus Back’ with the assistance of the popular Taniwha image. The NRU have also used their social media platform to help promote road safety messaging.  

 

 

EMERGENCY MANAGEMENT 

As was indicated in the January CEOs Report, the Northland CDEM Group office has been particularly busy over recent months, supporting responses to four separate large vegetation fires that required community evacuations in some instances; monitoring and responding to two separate ex-tropical cyclone events; the Tonga volcanic eruption that generated a tsunami as well as the Omicron outbreak.   

The most recent fire was at Waikarā, near Aranga on 15 February, where approximately 80 ha. Of predominately young pine forestry on Māori land was burnt. 30 people from the Waikarā community evacuated their homes, and stayed with friends / whanau, at the Waipoua Forest HQ, or in cabins owned by local iwi Te Roroa in a village reserve. Some remained at the Waikarā marae. Support was provided to the community and a follow up community meeting has been held to commence the development of a Community Response Plan for Waikarā.  

The Northland CDEM Group held its quarterly Coordinating Executive Group (CEG) and CDEM Group meetings in early March. The CEG co-opted a third iwi representative, Snow Tane, onto the group to represent Kaipara iwi.  

The CDEM Group Office has gone through a change in personnel recently with staff changing roles within the team and with new appointments.  The Emergency Management Welfare Specialist, has moved to the newly created Emergency Management Tsunami Specialist role. The Tsunami Specialist role has been created to deliver a Tsunami Inundation Response Plan and to facilitate and oversee the delivery, installation, and commissioning of the upgraded Northland tsunami network.   

Recruitment for a replacement for the Welfare Specialist role is completed and a new appointment will commence in mid-April.  

Two further staff have recently resigned from the Northland CDEM Group Office and recruitment for the CDEM Public Information Manager and the Response Manager will begin shortly. 

In readiness for the Omicron outbreak, prior to Christmas the Group Office had developed protocols, including the provision for using Rapid Antigen Testing, and these protocols have now been implemented.  The protocols include staff working in two separate cohorts.  Combined with booster vaccinations, social distancing, mask wearing, appropriate ventilation, hygiene practices, two separate cohorts and the capability to carry out Rapid Antigen tests, every endeavour is being made to ensure that our critical CDEM staff will be available through the outbreak to deliver CDEM services.   

The CDEM Group continues to be updated on a regular basis on the Omicron outbreak by NEMA and continues to be engaged with the Northland Regional Leadership Group (RLG) and the Northland District Health Board (DHB) who are leading the response. As has been seen over recent months, the CDEM sector’s focus is on being available to respond to concurrent emergencies whilst the health sector and partners prepare for and deliver services and funding for those impacted by COVID-19. 

It has been necessary to review work programmes during this busy period and put a hold on some activities that we would usually attend to on an annual basis. The annual CDEM Forum, Youth and Emergency Services Programme and Coordinated Incident Management System (CIMS) training for March have all been cancelled although an alternative for the delivery of the CIMS training online is being investigated. 

NEMA’s Trifecta programme, including the legislation rewrite, has also added to the busy workload for the group office. NEMA hosted a hui for Iwi and Māori representatives on 16 February to consult on the policy proposals for the rewrite of the Civil Defence legislation.  Mayors and Chairs of local authorities were also invited to attend a similar meeting in mid-February.  

The timeline for the rewrite of the legislation indicates that policy will be presented to cabinet in March with an initial version of the Bill available in July when there will be a public consultation undertaken.  The target date for implementation is early 2023.  

Progress continues with the Northland Multi Agency Coordination Centre building with the geophysical investigations, hard testing and bore testing having been completed.  A Memorandum of Understanding is being developed for the stakeholders that includes how the building will be managed going forward.    

Recovery advice is being provided for agencies involved in recovery phases as part of the establishment of the Recovery Governance Group and Recovery Working Groups.  This includes guidance on a Response Transition Report, Terms of Reference, and a Recovery Plan.    

  
MARITIME 

Cyclone Dovi 

Cyclone Dovi created a cluster of incidents keeping the team busy with 9 events in the Far North including 5 groundings, 4 moorings dragging with associated damage to multiple vessels. Of the groundings, two were large vessels requiring contractors to remove. No oil pollution resulted. 

There were 4 groundings in Whangārei, all from vessels left at anchor. A number of these had already been advised their vessels were at risk previously by maritime staff.  

All above incidents have now been resolved, apart from 2 vessels in Whangārei which the owners are working on to repair damage before refloating. 

Other incidents 

One vessel that sunk in Parua Bay in Whangārei on 28 January will require divers to salvage. The vessel is not a navigational hazard or pollution risk, and the owner is working on funding a salvage plan. If he cannot resolve it staff will organise removal and disposal.  

There were 23 incidents logged in February, mostly mooring, speeding and accidents. 3 abandoned vessels were removed from the water and disposed of by staff. 

The K20 beacon in Kioreroa Reach, Whangārei, was damaged in an accident. It has been removed under insurance and replaced with a buoy.   

General 

The Deputy Harbourmaster Commercial Shipping, and one of the Maritime Officers attended Regional Responder Oil Spill training in Auckland.  

A hydrographic survey of the Hātea river was undertaken by staff prior to the annual dredging. 

A port and harbour safety review by the Code Working Group has been postponed due to COVID-19 and rescheduled for May. The annual Marine Pilots Conference was also cancelled.  

One superyacht was piloted in and out of the Bay of Islands.  

The harbourmaster attended a governmental/industry workshop on the future of cruise shipping to New Zealand. Industry is understandably keen to resume cruising, however ministers will need to be satisfied on several issues including biosecurity and health controls before this is allowed to resume.  

A workshop was also held with tsunami experts and Tutukaka Marina representatives to look at improvements and options for infrastructure to mitigate future risks.  

Recruitment was successful for a replacement Maritime Administrator in Opua who will start on 7 March. 

 

 

 

 

RIVERS AND NATURAL HAZARDS 

RIVERS 

Long Term Plan Projects 

Rivers 

Comments 

Awanui 

Work on the Northern Floodway Benching is progressing well (30% complete). The Kaitaia Rugby Club Floodway Benching, Matthew’s Park and Switzer Spillway tenders awarded and pre-start meetings complete – work set to commence on both contracts early March, with favourable weather outlook. 

Quarry Road & SH10 Bridges improved flow designs have been completed.  Physical work to start in March.  

Flood wall designs well underway and procurement for Milky Way expected to commence late March. 

Work continuing to improve channel capacity through Primary School/A&P showgrounds reach.  

Otīria/Moerewa 

A site blessing was held on Friday 25 February for Stage 1 of the works.  Works are scheduled to start early March.  Staff have held huis with both Whanau that we require land to build the spillway and bridge and are nearing agreement.   

Matangirau  

Salvage of wood from abandoned homes are nearing completion and earthworks will commence mid-March. 

Kerikeri 

Waipapa Industrial Estate Flood Mitigation blessing is scheduled for 9 March.   

 

NATURAL HAZARDS   

Work Streams    

Status    

Comments    

Whangārei (CBD) River Catchment Flood Model   

65% complete 

Upgrade of the hydraulic model catchment(s) including new structures, updated LiDAR (Light Detection and Ranging) and sea level rise values and recalibration. Specific river/stream structures inspections have been completed over the last month.  

 

Following discussions with WDC (Whangarei District Council), Ewaters (consultants on the project) will now also be engaged to include the CBD stormwater network as part of the same package (variation).  

 

WDC will be funding the additional costs related to the additional tasks. The 2nd draft outcomes of the hydraulic model, as it is currently, are expected during March 2022. Our aim is to complete the project, including the additional tasks, before the end June 2022. 

Website Natural Hazards Portal   

85% complete 

Morphum Environmental have been engaged to develop the portal with support and input from colleagues across various departments.  

 

The third phase of the development of the portal is ongoing, e.g., landing page, flooding and Te Ao Māori aspects, story maps, property viewer and sea level rise viewer.  

 

It is our vision to ‘go public’ by the end of June 2022. Prior to that we will be presenting this to our Councilors, and other appropriate platforms, for feedback. Simultaneously it is our intention to share this with our District Council colleagues before going live. 

Raupo Drainage Scheme – Coastal Flood Hazard Analysis & Mitigation Options  

75% complete 

We have engaged Water Technology (WT) to do detailed hydraulic modelling from all perspectives, i.e., catchment, river and most importantly coastal.  

The objective is to establish a detailed base model and to develop flood hazard mitigation options, particularly from a coastal perspective, and adaptation planning.  

 

The project team consists of NRC and KDC staff, Chair of the Drainage Committee, and the Consultants. NRC are taking the modelling analysis lead on this project, i.e., contract management (NRC Budget). KDC are collating the assets data covered under their budgets. 

 

Surveys, data collection, assets inspection and ‘building’ of the hydraulic model have been completed. First draft ‘results’ have been reviewed by the project team. Further analysis and ‘flood event scenarios’ are underway with results expected during March. 

 

This project will support the pilot project under the Te Taitokerau Climate Adaptation Strategy (TTCAS) in which scoping, and planning process is underway. 

 

 

 

 


CLIMATE CHANGE RESPONSE  

Work Streams    

Status    

Comments    

NRC Climate Change Strategy “Ngā Taumata o te Moana” and Implementation Plan  

Progressing Actions 

The new Climate Change Manager  started on 23 February and the new Zero Carbon Transition Advisor is beginning full time on 4 April 2022.  

Te Taitokerau Climate Adaptation Strategy (TTCAS) 

Final Draft 

 

95% complete - awaiting formal adoption from all four Councils. 

Following the 29 November Joint Climate Change Adaptation Committee (JCCAC) meeting, staff have incorporated recommended changes. The final report, including forewords by the Chair and Deputy Chair, were presented at the 7 March JCCAC meeting for acceptance. Small additions will be made to the strategy as agreed in the March JCCAC including a commentary on the process followed for the Iwi representation on the Joint Committee. 

 

All four Councils are aiming to formally adopt the final Strategy by end of April. 

 

 

Attachments/Ngā tapirihanga

Nil


Council Meeting                                                                                                                                                         item: 8.4

23 March 2022

 

TITLE:

Legislative compliance reporting for the period 1 July - 31 December 2021

From:

Kyla Carlier, Corporate Strategy Manager

Authorised by Group Manager/s:

Bruce Howse, Pou Taumatua – Group Manager Corporate Services, on 10 March 2022

 

Whakarāpopototanga / Executive summary

This report presents the findings of council’s legislative compliance programme for the six-month period 1 July – 31 December 2021.

 

Ngā mahi tūtohutia / Recommendation

That the report ‘Legislative compliance reporting for the period 1 July - 31 December 2021’ by Kyla Carlier, Corporate Strategy Manager and dated 23 February 2022, be received.

 

Background/Tuhinga

The Office of the Auditor-General encourages local authorities to apply a systematic process to managing the legal risks that might arise in relation to the functions and activities that they are responsible for. 

Council’s current legislative compliance framework provides assurance for compliance with legislation that is fundamental to the council’s operations and/or poses significant potential risk.  This includes:

•          The Local Government Act 2002

•          The Local Government (Financial Reporting and Prudence) Regulations 2014

•          The Non-financial Performance Measures Rules 2013

•          The Local Government Borrowing Act 2011

•          The Local Government (Rating) Act 2002

•          The Local Government Official Information and Meetings Act 1987

•          The Local Authorities (Member’s Interests) Act 1968

•          The Resource Management Act 1991

•          The Health and Safety at Work Act 2015

•          The Holidays Act 2003

•          The Employment Relations Act 2000

•          The Biosecurity Act 1993

•          The Building Act 2004

•          The Fire Security Act

•          The Civil Defence and Emergency Management Act 2002

•          The Land Transport Act 1998

•          The Maritime Transport Act 1994

•          The Fire and Emergency New Zealand Act 2017.

There are several other pieces of legislation that also have relevance to council operations, but compliance is managed via other internal processes and procedures.

Legislative compliance reporting is completed six-monthly by group managers.  Reporting requires group managers to confirm compliance (or otherwise) with the relevant legislation and identify action that has been carried out to ensure that council is aware of any new legislation or regulations.  Group managers must also sign a declaration confirming their level of compliance.

Reporting has been completed for the six-month period 1 July – 31 December 2021, and the results are reported here by exception.

Reporting indicated that compliance was achieved with all of council’s core legislation, with four exceptions. 

Part compliance was achieved with:

·    The Local Government Official Information and Meetings Act (LGOIMA).  Council complied with all formal meeting procedure requirements regarding notification of meetings, availability of agendas and detailing the specific grounds to exclude the public from any part of the proceedings.    However, council did not fully comply with the requirement to respond to LGOIMA requests within 20 working days.  Any non-compliance was reported monthly to council via the Chief Executive’s Report, and response systems ensure that requestors are advised of the right of referral to the Ombudsman.

·    Resource Management Act 1991 (in the context of Councils own rules, policies and bylaws). Council achieved compliance in relation to development of the Regional Plan for Northland.  Separately to this, a Freshwater Improvement Fund dune lakes project was being carried out with consent under the Resource Management Act 1991.  One condition of this consent was not achieved.  The condition related to notification (to NRC) of activities, and did not result in adverse environmental outcomes.  NRC was served with an abatement notice and infringement notice.

·    Privacy Act 2020.  Technical part-compliance was achieved, due to the transit of some private information through NRC systems as a result of NRC equipment being used for volunteer work, for other organisations.  There were no consequences as a result of this. Privacy is being addressed by way of training, strengthening IT security policies, and continuously updating forms across the organisation that collect personal information, as they become known, to ensure they include a privacy statement.

·    Public Records Act 2005.  Part compliance was achieved, due to the storage of some physical and old digital files stored on-site in non-certified facilities. An audit, and update of the information asset register and Information Management (IM) policies, is needed to address this.  A Data and Information Steering Group is being established, that will address the low level of IM maturity (ref RISK R00229).

No new legislation requiring consideration of implementation was reported by group managers, who continued to stay informed via ListServs, national steering groups, parliamentary alerts, legal advice, advisors, and audit processes.  It was noted that the legislative requirement to make changes to polls for Māori seats had been complied with, with advice and support provided by Local Electoral Commission.

 

Attachments/Ngā tapirihanga

Nil


Council Meeting                                                                                                                                                         item: 9.1

23 March 2022

 

TITLE:

Receipt of Committee Minutes

From:

Chris Taylor, Governance Specialist

Authorised by Group Manager/s:

Auriole Ruka, Pou Manawhakahaere - GM Governance and Engagement, on 17 March 2022

 

Ngā mahi tūtohutia / Recommendation

That the unconfirmed minutes of the:

·        Kaipara Moana Remediation Joint Committee – 21 February 2022.

·        Water and Land Working Party - 1 March 2022. 

·        Planning and Regulatory Working Party - 1 March 2022.

be received.

 

Attachments/Ngā tapirihanga

Attachment 1: Kaipara Moana Remediation Joint Committee

Attachment 2: Water and Land Working Party

Attachment 3: Planning and Regulatory Working Party   


Council Meeting  ITEM: 9.1

23 March 2022Attachment 1

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Council Meeting  ITEM: 9.1

23 March 2022Attachment 2

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Council Meeting  ITEM: 9.1

23 March 2022Attachment 3

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Council Meeting                                                                                                                                                         item: 9.2

23 March 2022

 

TITLE:

Working Party Updates and Chairpersons' Briefings

From:

Chris Taylor, Governance Specialist

Authorised by:

Chris Taylor, Governance Specialist, on date 16 March 2022

 

Ngā mahi tūtohutia / Recommendation

That the report ‘Working Party Updates and Chairpersons' Briefings’ be received.

 

 

Planning & Regulatory Working Party                                                                             (Chair: Cr Joce Yeoman)

The Working Party met on 8 December 2021.  The topics for discussion included:

Ÿ Planning & Policy Work Programme

Ÿ Regulatory Services Work Report

Ÿ Proposed Regional Plan Appeals Update

Ÿ Marine Farm Bonds Update

Ÿ Wetland Mapping Update

Ÿ Review of the Regional Policy Statement for Northland

Following discussion, the Working Party provided advice on the following next steps:

Ÿ Request a clearer definition of a wetland from MfE – hold discussions with DOC and Forest and Bird and get them on board to talk to MfE as well

Ÿ Ensure that Marine Farm Bonds is kept on the agenda until the desired outcomes are achieved

Ÿ Staff and TTMAC representatives to work together and look at documentation and processes around providing feedback on the RPS to TTMAC

 

Te Taitokerau Māori & Council Working Party (TTMAC)        (Co-Chairs: Cr Robinson and Pita Tipene)

The Te Taitokerau Māori and Council Working Party met on 9 December 2021. The topics for discussion included:

Ÿ Te Taitokerau Māori and Council Working Party Strategic Intent 2021 - 2040

Ÿ Health Check update

Ÿ Meeting schedule for 2022

Ÿ Regional marae-based hui   

Ÿ Tāngata whenua and council environmental monitoring        

Ÿ Local government review    

Ÿ Local government elections 2022   

Ÿ Coastal Occupation Charging           

Ÿ Mapping - guidance for council       

Ÿ Development of a Biodiversity Strategy for Taitokerau

Ÿ Economic development update     

Ÿ Reports from other working parties and groups

Following discussion, the Te Taitokerau Māori and Council Working Party provided advice on the following next steps:

Ÿ Staff to workshop the Strategic Intent with council early in 2022, and then take it to a formal council meeting

Ÿ The amended 2021/22 Treaty Health Check process/timeline endorsed by members to go to council for their consideration, while staff to continue to work with the Māori Technical Advisory Group (MTAG) on the Health Check

Ÿ Replace regional marae-based hui with virtual workshpos based on Ngā Whainga in the Strategic Intent while covid-19 makes planning ā kanohi hui uncertain

Ÿ Extend invitations to Kaipara District Council and Far North District Council, as equal shareholders in Northland Inc, for the 14 April workshop on regional economic development

Ÿ Staff to engage with the MTAG on development of environmental monitoring policy and procedures keep TTMAC updated and bring the draft policy and procedures to the working party for endorsement and recommendation to council for adoption

Ÿ MTAG to work with staff to develop a plan for how TTMAC members can work together to construct a collective view on the future form of local government for Taitokerau

Ÿ Circulate the Memorandum of Understanding with Te Kahu o Taonui to TTMAC members

Ÿ Members Kake, Rameka and Tipene to provide input and ideas into the development of a joint local government elections campaign, with a focus on how we can encourage Māori to enrol, stand and vote 

Ÿ Staff to work with MTAG to develop the section on ‘tangata whenua perspective on coastal occupation charging’ and that, when completed, the Coastal Occupation Charging Discussion Document - November 2021 go to council for their consideration

Ÿ That an expedited process via email with TTMAC members be followed for feedback on the proposed resource management system reform given the submission needs to be lodged by 28 February 2022

Ÿ An updated mapping paper is to be presented back to the working party at a future meeting

Ÿ Staff to engage with MTAG to co-design a process to develop the Taitokerau Biodiversity Strategy.

 

Climate Change Working Party                                                                                   (Chair: Cr. Amy Macdonald)

The Working Party met on 23 February 2022.  The topics for discussion included:

Ÿ Recruitment update and introduction of new staff

Ÿ Progress Year 1 of Ngā Taumata o Te Moana

Ÿ Electric vehicle survey report summary

Ÿ Funding Business Cases for Pilot Adaptation Projects (Te Tai Tokerau Climate Adaptation Strategy) at District Councils

Ÿ New vessel update

Ÿ EV - Bus update

Following discussion, the Working Party provided advice on the following next steps:

Ÿ Year 2 project #38: There is potentially an opportunity for NRC to work with DOC together in the peatland and wetland carbon storage space.

Ÿ Future plans for our EV network needs to be embedded with our Northland council transport teams, working groups and agencies

Ÿ Calvin Thomas, General Manager Northland Transportation alliance (NTA) to be invited to next working party to give further information regarding the strategic advances that the NTA are working towards for carbon reductions, more broadly in the transport sector.

 

Water & Land Working Party                                                                                               (Chair: Cr Justin Blaikie)

The Water and Land Working Party met on Tuesday 1 March 2022.  The topics for discussion included:

Ÿ Land Management Work Program – current and future

Ÿ Soil Conservation Strategy

Ÿ Update on SHaRP

Ÿ Update on Waima Waitai Waiora

Ÿ Natural Resources Monitoring Work programme – current and future

Ÿ SOE Reporting and Communications Framework

Ÿ Sediment Monitoring Review

Ÿ Natural Resources Monitoring progress against KPIs YTD

Following discussion, the Water and Land Working Party provided advice on the following next steps:

Ÿ A progress report of the soil conservation strategy development to be submitted at the next Water and Land Working Party meeting – Land Management Programme Manager.

Ÿ A progress update on the Waima Waitai Waiora project to be reported at the next Water and Land Working Party meeting – Land Management Programme Manager.

Ÿ That the air quality report is to be shared with the TTMAC members – Natural Resources Science Manager.

 

Planning & Regulatory Working Party                                                                             (Chair: Cr Joce Yeoman)

The Working Party met on Tuesday 1 March 2022.  The topics for discussion included:

Ÿ Regulatory Services Work Report

Ÿ Planning & Policy Work Programme

Ÿ Proposed Regional Plan Appeals Update

Following discussion, the Working Party provided advice on the following next steps:

Ÿ Staff to liaise with Cr Blaikie regarding how to feed into planning process and how best to connect the takiwā of the southern Hokianga with council’s water plan change.

Ÿ Process update to be included through the next TTMAC panui re TWWAG timeframes and how this will include consultation.

Ÿ Confirm communications to contractors / landowners once all relevant rules are settled.

   


Council Meeting                                                                                                                                                        ITEM: 10.0

23 March 2022

 

TITLE:

Business with the Public Excluded

 

Whakarāpopototanga / Executive Summary

The purpose of this report is to recommend that the public be excluded from the proceedings of this meeting to consider the confidential matters detailed below for the reasons given.

Ngā mahi tūtohutia / Recommendations

1.              That the public be excluded from the proceedings of this meeting to consider confidential matters.

2.              That the general subject of the matters to be considered whilst the public is excluded, the reasons for passing this resolution in relation to this matter, and the specific grounds under the Local Government Official Information and Meetings Act 1987 for the passing of this resolution, are as follows:

Item No.

Item Issue

Reasons/Grounds

10.1

Confirmation of Confidential Minutes - Council Meeting 22 February 2022

The public conduct of the proceedings would be likely to result in disclosure of information, as stated in the open section of the meeting -.

10.2

HR Report

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(a).

10.3

Investment Property Leaseholder Exit Discussions

The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(b)(ii), the withholding of which is necessary to enable council to carry out, without prejudice or disadvantage, commercial activities s7(2)(h) and the withholding of which is necessary to enable council to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations) s7(2)(i).

3.              That the Independent Financial Advisors be permitted to stay during business with the public excluded.

Considerations

1.    Options

Not applicable. This is an administrative procedure.

2.    Significance and Engagement

This is a procedural matter required by law. Hence when assessed against council policy is deemed to be of low significance.

3.    Policy and Legislative Compliance

The report complies with the provisions to exclude the public from the whole or any part of the proceedings of any meeting as detailed in sections 47 and 48 of the Local Government Official Information Act 1987.

4.    Other Considerations

Being a purely administrative matter; Community Views, Māori Impact Statement, Financial Implications, and Implementation Issues are not applicable.