Agenda of Audit and Risk Committee - Tuesday, 18 February 2025

Audit and Risk Committee item: 6.2

18 February 2025

TITLE:	Internal Audit Schedule Report
From:	Mandy Tepania, Audit and Assurance Lead
Authorised by Group Manager/s:	Bruce Howse, Pou Taumatua – Group Manager Corporate Services, on 11 February 2025

Executive summary/Whakarāpopototanga

The internal audit schedule is provided in Table 1. The schedule shows the timing for each internal audit item and a status update on progress.

A proposed internal audit schedule for 2024/25 onwards is provided in Table 2.

An update on the Contract management Audit and next steps in the process.

An update on the Policy and Procedures Audit and the next phase of the project.

An Internal Audit Maturity Assessment update to support recommendation 3.

Recommendation(s)

1. That the report ‘Internal Audit Schedule Report ’ by Mandy Tepania, Audit and Assurance Lead and dated 11 February 2025, be received.

2. That the report ‘Internal Audit Schedule Report ’ by Mandy Tepania, Audit and Assurance Lead and dated 11 February 2025, be received.

3. That the Audit and Risk Committee support the engagement of Deloitte NZ to carry out a re-assessment of council's internal audit maturity, following up on the original assessment by Deloitte in May 2022.

Options

No.	Option	Advantages	Disadvantages
1	Adopt the engagement of Deloitte NZ to carry out a re-assessment of council's internal audit maturity	Deloitte NZ completed the original assessment in 2022.	Fees associated with the assessment.
2	Do not adopt the engagement of Deloitte NZ in re-assessment of Council’s internal audit maturity	No fees.	Councils internal audit maturity assessment will remain at in its original state as assessed in 2022.

The staff’s recommended option is 1, to adopt the engagement of Deloitte NZ to carry out a re-assessment of council’s internal audit maturity.

Considerations

Being a purely administrative matter, climate impact, environmental impact, community views and Māori impact are not considered relevant.

1. Financial implications

The Internal Audit Maturity re-assessment has been budgeted in the 2024/2025 financial year.

2. Implementation issues

There are no anticipated implementation issues for the re-assessment of the Internal Audit assessment.

3. Significance and engagement

In relation to section 79 of the Local Government Act 2002, this matter is considered to be of low significance when assessed against council’s significance and engagement policy because it relates to an administrative matter. This does not mean that this matter is not of significance to tāngata whenua and/or individual communities, but that council is able to make decisions relating to this matter without undertaking further consultation or engagement.

4. Policy, risk management and legislative compliance

Support in having the re-assessment completed is consistent with the internal audit function, one aspect of the overall risk management framework as outlined by All of Government (AOG) Enterprise Risk Maturity Framework.

Background/Tuhinga

Key
Complete		Underway	Deferred		Not Started
Year	Item			Status

2024/2025	The Pathway Te Huarahi Tika Quality Review – New Quality program is underway across 22 different service delivery groups within NRC.			· 14 reviews completed. · 8 reviews scheduled to be completed Q3/4.
2025	Local Government Act Section 17A Service Delivery Audits			· Information Services and Technology due in 2025
2024	Internal Audit review on Infocouncil Agenda protocols			· Decision made to develop a Confidentiality Policy to be delivered 2025
2024	Contract management Audit			· Contract Management Audit now complete · External Peer Review · Scope and Schedule · Implementation and training package
2024	Policy and Procedures Audit – part of the delivery refresh program			· New Policy Planform developed - Completed · Development of a controlled Policy Review Schedule · Ongoing policy review and management · Procedure review continues · Each procedure has a review date notification – review/approval or archive
2024	IT Systems and Software Audit			· Collating a full list of software and services currently used at NRC. - Completed · Review of all software used to confirm fit for purpose and support a three-year improvement plan. - Technology Working Group
2024/2025	Payroll audit to provide assurance surrounding relevant processes, controls, compliance with policy as well as provide some benchmarking against similar sized organisations and best practice.			· External BDO Audit is complete · Draft report received for review
2025	Health and Safety Maturity Audit			· External provider will complete the audit · Reviewing NRC H&S procedures and policies with a focus on the Health & Safety at Work Act (HSWA) 2015. · The audit will include contract management H&S requirements.

Table 2: Proposed internal audit schedule 2024/25 onwards.

Year	Item	Status
2025	Forest Management, audit of effectiveness of (outsourced) management, harvest schedule, health, and safety compliance, reporting etc. Biodiversity audit is completed – implementation will be reviewed as part of the overall audit outcomes.	Currently on hold – future of the Forest is to be determined
2024/25	Internal Audit – NRC Firearms Officer will complete audit as per the Firearms Standing Operating Procedures (SOP)	Underway – Please see Deep Dive Report
2024	Audit – Risk and Assurance Program – progression with Risk Appetite and Maturity following the Deloitte assessment completed in May 2022	Planned Q3/4 2024
2024/25	Fraud Detection Review – External provider to review NRC current processes	Planned for June 2025
2024/25	Financial Staff Benefit Policy Review – this review will include all policy relating to staff /councillor benefits/remuneration: Credit card, Travel, Expenditure,	Planned for Q3/4 2025
2025	Procurement Management – Audit of current procedures, framework and training needs (Contract Management Audit – External Peer Review)	Planned for Q3/3 2025
2025	Integrity Analytics (Accounts Payable, Bank Payments, related parties, Sensitive expenditure and payroll) plus technology fee External audit completed by Deloitte – Annual audit	Planned for Q4 2025
2025	Internal Audit Maturity review Risk – review of current system, engagement and reporting	Planned for Q3/4 2025
2024/25	Vehicle FBT – Audit on current use	Planned for Q3 2025
2025	Catering – Audit on consistency with Policy and procedures (Budget, approval)	Planned for Q3/4 2025
2025/2026	Annual Business Continuity Review – meeting with critical functioning services within NRC to ensure plans are up to date (contacts etc)	Planned for Q2 2026
2025	Business Continuity Review – Tabletop exercise	Planned Q3 2025

Contract Management Audit

Internal audit of contract management

A comprehensive internal audit of councils' contract management programme was carried out at the end of last year. The audit sought to identify areas of risk, and opportunities for improvement. Contract management across NRC is complex due to the very wide range and type of contracts required to support the work we do, with 633 contract files currently in council's contract management system.

Audit findings

The audit identified a lack of systems (including software), processes, and training to support this level diversity and complexity, resulting in inadequate contract management and increased risk.

The audit found that existing templates, software, process and systems used to manage contracts across council are largely not fit-for-purpose and not well used. The current system lacks tracking, monitoring, and reporting functions, with no link with payments in Tech 1 (financial system), or to risks, and no ability to create confidential contracts (resulting in workarounds). There are duplications between the contract management and project management systems, and heavy reliance on staff self-management resulting in a high risk of human error; there are few checks on contract validity and completion. All templates and frameworks are in need of improvement.

Audit recommendations

The primary recommendation was that a contract management (software) solution be implemented to guide contract management at NRC. This would need to be supported by the review and implementation of fit-for-purpose templates, process maps, and guidance material. Closer monitoring and overview, including ensuring that contracts are seen through to completion then closed, was also advised. It was suggested that this could be managed by way of a dedicated role, and/or by centralising contract management.

Next steps

Given the wide range of issues identified and the level of risk to council, external consultants (PWC) are being engaged to peer-review the internal audit and recommendations and provide advice on the next steps. This will include prioritisation of the areas of highest risk, and identification of 'easy fixes' and best practice. This is expected to occur during March - May this year. Staff will then formalise an improvement plan.

It is expected that by June a clear schedule of improvements will be complete and implementation of improvements underway, and that the identification of software systems will be underway, or possibly complete if able to be incorporated in to Project Apollo.

It is noted that the centralisation of contract management and the procurement of specific software will require resourcing, and that this may need to be included in the 2026/27 Annual Plan. Several improvements should be able to be carried out in the meantime.

Policy and Procedures Audit

Procedures

Procedures managed through the Process Manager (PROMAPP) system are being reviewed weekly to ensure unpublished procedures are completed, approved and published within a 2 monthly timeframe. All users are being offered training in the program to ensure functionality is fully embraced and best practise is supported.

• Users (371) all staff have used the program in the last 6 months

• Procedures (830 in total – 162 unpublished – 320 need review)

Policy

A centrally managed register enabling a streamlined schedule of renewal to ensure all policies are reviewed in a timely manner consistent and controlled visibility to ensure latest versions are visible to all staff.

• Policy (69 to date)

• Not including frameworks, SOPs, Manuals, Plans, Strategy or standards as these are currently managed by the author

Non-policy documents, including SOPs

A programme of work is planned to scope, review, and set up a system to manage all non-policy documents, including SOPs, manuals, plans/strategies and standards. This work forms part of the strategic delivery refresh programme (Shift 1 - towards greater focus on strategic outcomes and aligned operational delivery), and is scheduled to begin in March 2026, after all organisational policies have been brought up to date.

The project will follow a similar format to the policy review, involving engagement with staff, establishment of issues, and development of a fit-for-purpose and centralised management system for these critical documents. Peer review and external advice will be used where considered necessary.

Internal Audit Maturity Assessment – Engagement of Deloitte NZ

Context/background:

In 2022 council commissioned Deloitte NZ to carry out an assessment of NRC's internal audit (IA) maturity and recommend improvements. The report was completed in May 2022, and placed NRC’s internal audit maturity at a level 2 of 5. This level of maturity was considered to be in an acceptable range for a council of our size at the time. Recommendations were made across four broad areas:

· Increased senior leadership engagement in IA and assurance activities

· Review and update the IA plan based on NRC’s key risks

· Adopt a risk-based approach to IA planning and activities

· Formalise the IA function and its role within the organisation

Staff used the report to build an action plan that identified the need for change or improvement and set out clear actions to address these. Steady progress has been made on this plan, with a suite of improvements implemented including changes to reporting lines and oversight, development and implementation of a new quality improvement system, and development of an internal audit framework.

With implementation of the improvement plan now well advanced, and with the growth that council has experienced, a re-assessment of internal audit is considered beneficial. The purpose of re-assessment is not to necessarily see a movement in NRCs internal audit maturity level, but to ensure that the actions planned and being carried out are the most effective and fit-for purpose to achieve a goal of continuous improvement.

It is proposed to contract Deloitte to carry out this re-assessment. As they are currently council's financial auditors, their engagement will require approval from OAG, and the approval of the Audit and Risk Committee.

Attachments/Ngā tapirihanga

Attachment 1: How to request a Policy - New or Amendment Procedure from PROMAPP ⇩

Audit and Risk Committee item: 6.3

18 February 2025

TITLE:	Fraud, Corruption and Dishonesty Activity Update
From:	Mandy Tepania, Audit and Assurance Lead
Authorised by Group Manager/s:	Bruce Howse, Pou Taumatua – Group Manager Corporate Services, on 11 February 2025

Whakarāpopototanga / Executive summary

The Fraud Corruption and Dishonesty Update Report provides the current state and any updates since the last report.

Ngā mahi tūtohutia / Recommendation

That the report ‘Fraud, Corruption and Dishonesty Activity Update ’ by Mandy Tepania, Audit and Assurance Lead and dated 4 February 2025, be received.

Background/Tuhinga

As a public sector organisation, the council is entrusted with ratepayer funds and its staff consultants, volunteers, contractors, and elected members are expected to maintain public trust by exhibiting the highest standards of integrity and honesty throughout all council’s activities.

Definition:

Fraud: - Is an intentional and dishonest act involving deception or misrepresentation, to obtain or potentially obtain, an advantage for themselves or any other person/organisation.

Dishonesty: - An act (or omission) undertaken without the belief that there is consent or authority for doing the act (or omission).

Corruption: - Refers to a person in authority exploiting their position for personal gain (e.g., receive gifts or other benefits to perform part of an official function, or omitting to perform an official duty resulting in personal gain for another).

A policy provides the outline to staff when reporting dishonest behavior to the Fraud Limitations Officer (FLO). The below procedure outlines the steps taken.

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This report provides several summaries:

· Chart below provides a quick view of the 12 Fraud, Corruption and Dishonesty Risks Inherent/Residual controls in Table 1.

· Fraud Corruption and Dishonesty Risk Register including treatments/controls in place as identified in Table 2.

· Risk Management Matrix Evaluation Tool (ranking) Inherent/Residual Table 3.

Table 1. Report showing all Fraud Corruption and Dishonesty Risks scores (Inherent/Residual)

Table 2. Fraud Corruption and Dishonesty Risk Register current rating and controls.

Risks below are identified in the risk register as ongoing risks with controls in place to manage and monitor any breach in behaviours. All risks on this register have been reported including a brief overview of the controls in place for each. Risk ratings are adjusted when a regular review identifies and requires a policy or process change be made to remove or limit chances of fraudulent, corrupt or dishonest behaviours.

Inherent Rating	Extreme	High	Moderate	Low
Residual Rating	Extreme	High	Moderate	Low

#	Risk Statement	Inherent Rating	Residual Rating
1: R00085	Data Loss through theft, unauthorized access, or distribution	9	6
Controls	Processes and policies in place, automatic PC screen lock, staff education, laptops for offsite work with security controls
2: R00112	Theft and inappropriate use of council assets	6	4
Controls	Vehicle inventory checks (current & sold), regular stock takes, lockable storage, disposal of assets by public auction, restricted and monitored access to building, user reporting (internet, cell phones) Treasury management policy monthly performance reporting, BP fuel reporting
3: R00117	Conflict of Interest	9	6
Controls	Staff annual declaration of interests, tendering process requires disclosure, segregation of duties, minutes of meetings declaration of any conflict of interest, employment application forms include questions.
4: R00115	Supplier Invoice Fraud	6	4
Controls	Delegation limits and authoristion process in place, ducal signatory procedure to release payments, segregation of duties in payment process, monthly actual vs budget reporting and review
5: R00121	Bribery and inappropriate receipt of gifts & secondary employment	6	4
Controls	Gift register reported to independent member of Audit & Risk subcommittee, Annual declaration of conflict of interest performed and report to CEO, external audit, employment contract in place for all staff, application form asks if they continue with any other employment and if there is any conflicts of interest before commencing with employment
6: R00106	Fraud Corruption and Dishonesty	10	5
Controls	Raise awareness through policy, provide fraud dishonesty and corruption training to staff including positions susceptible to such activities eg. ELT, DLT, managers, business supports and staff, Misstatement of financial statements, maintain appropriate levels of insurance, investigate and implement any internal/external audit recommendations promptly, Policy and Procedures for reporting and investigating any items reported, Policy and Procedure regular review (e.g. Fraud, Dishonesty and corruption policy, Protected Disclosures Policy, Code of Conduct Policy)
7: R00118	Recruitment Fraud	6	4
Controls	Police checks for all new employees, checking qualification documents, completed application questionnaires are checked, psychometric testing where requested, credit checks perform on new employees where appropriate (e.g. finance)
8: R00119	Theft of Bus Service Revenue	6	4
Controls	Monthly reconciliations, restricted access, Internal audits
9: R00114	Timesheet and expense claim fraud	6	4
Controls	Monthly budget monitoring, authorisation process and workflow, police checks obtained where necessary, timesheets, sickness, other leave signed off by manager, internal audit where appropriate
10: R00120	Material misstatement of the financial statements	6	3
Controls	Internal/ external audits, segregation of duties and sign off processes
11: R00113	Payroll Fraud	3	2
Controls	Monthly budget monitoring, payment run audit reports reviewed and verified separately from payroll function, payment run variance report (compare previous to current and verify differences), segregation of duties payroll processing and authorisation process, data matching processes over bank account details, CAAT are performed annually, Review by HR/ELT of staff on payroll
12: R00116	Koha Fraud	3	2
Controls	Approval, receipting and confirmation process in place and reviewed and updated regularly

Table 3. Risk Management Matrix Evaluation Tool (to explain the ranking) Inherent/ Residual

Likelihood	Consequence
Frequent (5)	5 Moderate	10 High	15 Extreme	20 Extreme	25 Extreme
Often (4)	4 Low	8 High	12 High	16 Extreme	20 Extreme
Likely (3)	3 Low	6 Moderate	9 High	12 High	15 Extreme
Possible (2)	2 Low	4 Low	6 Moderate	8 High	10 High
Rare (1)	1 Low	2 Low	3 Low	4 Low	5 Moderate

Likelihood

Consequence

Inconsequential (1)

Minor (2)

Moderate (3)

Major (4)

Severe (5)

Frequent (5)

Moderate

High

Extreme

Often (4)

Low

High

Extreme

Likely (3)

Low

Moderate

High

Extreme

Possible (2)

Low

Moderate

High

Rare (1)

Low

Moderate

Fraud Limitations Officer updates:

I confirm that our current, and only active, fraud investigation has been completed.

The investigation confirmed the following actions:

o The requirements for voluntary disclosure of relationships that may present a situation where a conflict-of-interest may exist, were not followed by the staff member.

o Incorrect declarations were made by the staff member, by omission.

o The actions were determined to not have been undertaken with an intent to gain financial advantage at the expense of the organisation and so the actions did not meet a reasonable threshold to substantiate fraud or dishonesty.

o Disciplinary action has been undertaken and the matter is now closed.

Attached is the current ‘Manage conflict of Interest’ procedure for staff, updated annually by People and Culture (P&C).

A further review for the ‘Annual Declaration of Compliance’ process managed by P&C is underway. Considering the outcomes from the investigation and feedback received from staff relating to the size and language of these declarations, a better approach is being sought, to ensure staff more fully understand their ongoing responsibilities and consequences on completion.

Current process:

1. Annual declaration of compliance process launch (review, comms through Aotahi, CEO all staffer, Monthly Managers symposium plug, all managers emails etc).

2. All staff complete declaration of compliance and conflict of interest submissions

3. P&C report on completions (following deadline)

4. Follow up with Employees and Managers not completed

5. Follow up with GMs on the employees in their groups that have still not completed

6. Final follow up – list to CEO on employees that have not completed

7. An annual audit is completed (Integrity Analytics, Related Parties) comparing vendor to Employee, Vendor to Vendor and Vendor to Next of Kin to highlight any conflicts.

Attachments/Ngā tapirihanga

Attachment 1: Fraud Corruption and Dishonesty Risk Report Feb 2025 ⇩

Attachment 2: Manage Conflict of Interest Procedure (PROMAPP) ⇩

Audit and Risk Committee item: 6.4

18 February 2025

TITLE:	Quarterly report for Health and Safety performance - October to December 2024 period
From:	Tamsin Sutherland, Health and Safety Advisor
Authorised by Group Manager/s:	Bruce Howse, Pou Taumatua – Group Manager Corporate Services, on 11 February 2025

Whakarāpopototanga / Executive summary

This report is to inform the committee of the activity in Health and Safety for the period October to December 2024.

An overview/summary of the report includes:

· A summary of the events, investigations and outcomes that have occurred in this period.

· Health and safety training has continued to be a priority in this period.

· A new health and safety management programme (Safety Champion) started a phased implementation on 7 October 2024. Initial feedback is that this transition is going well.

Ngā mahi tūtohutia / Recommendation

That the report ‘Quarterly report for Health and Safety performance - October to December 2024 period’ by Tamsin Sutherland, Health and Safety Advisor and dated 24 January 2025, be received.

Background/Tuhinga

1. Health and safety performance

A summary of the health and safety performance for the period October to December 2024 is shown in Table 1 below:

· A Location Compliance Certificate has been obtained for the Union East Street location. A detailed review of hazardous substance storage has been undertaken in readiness for the uploading of information to the new system Safety Champion. To ensure compliance with the regulations, staff training for emergency scenarios was improved. There is still work to be done on ensuring that all staff are familiar with the hazards associated with all products they may come into contact with. Health and safety inductions at Union East Street are being conducted for staff, 45 have been completed to date. Monthly site inspections will be carried out by the health and safety team to ensure ongoing compliance with the conditions of the location compliance certificate.

· Health and safety training undertaken in this period includes first aid, 4WD and LUV and defensive driver skills, dog safety, de-escalation skills for conflict, contractor management, working at heights, fire safety training and wader training. Managers have confirmed that all field staff hold requisite training to complete field work. More structured H&S training was provided to interns and summer casual staff to ensure that these less experienced workers were better prepared for field work.

· Incident reporting has risen again this quarter, as expected as field work increased. The transition to reporting in Safety Champion appears well received and has not created any barrier to reporting.

· Safety Champion, the new software system for health and safety was launched on 7 October 2024. This programme is currently recording incidents/accident reports. Information on all hazardous substances held by NRC is currently being uploaded and will go live in February 2025.

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Table 1: Health and safety performance lead and lag indicators July to December 2024

Deep dive update

A programme of deep dive reviews by ELT members of the critical risks was established in 2024. This was intended to ensure that ELT are aware of the health and safety issues facing staff in their day to day work. The programmed assigned critical risks to the members of ELT for review. The programme was not completed within 2024 due to a combination of resourcing constraints (workload for ELT) and difficulty in identifying suitable unplanned critical risk exposure – aggressive people and psychosocial harm. The deep dives that were conducted provided valuable insights for ELT and were very well received by staff. This programme will continue through 2025, with priority given to the deep dives which were not completed before the end of 2024.

Health monitoring

Health monitoring was completed for all Whangarei field-staff who were due – 82 staff completed health monitoring and received immunisations relevant to their role.

Aggressive people

The Capturing Images, Footage and Audio Policy has been adopted. This provides staff with more clarity on using body cameras during visits enforcement visits. The intent is that the use of body cameras will deter aggressive behaviour towards Council staff. The increase of abuse and threats to staff is a sector wide issue. There were seven incidents where staff were threatened by aggressive people in this quarter, two of these were phone interactions.

Lone worker protection

A health and safety project team worked with Data Science and GIS to develop forms which identify where staff are working, which high risks activities are being carried out, and to provide an advanced way for managers to track staff safety in the field. The NRC GIS team submitted an application to the ALGIM Awards based on a recommendation from the Health and Safety Auditor, who highly commended the system. The system won the category for GIS Project of the Year.

2. Injuries, incident and hazards

The most frequent incident type for the October to December 2024 quarter was vehicle overspeed reports. Although the most frequent incident for the quarter, the number of these incidents remains significantly lower than it was prior to the implementation of speed management reporting in February 2023. The number of contractor incident reports has risen as contract managers stress the importance of reporting incidents to NRC, however, this still indicates significant under reporting. In 2024 Council held 115 contracts with 82 vendors. A total of 22 incident reports relating to contract work were received.

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Figure 1: Health and safety event reports categorised by type for the October to December 2024 quarter
– note vehicle incidents include near misses whilst driving but not vehicle overspeed

In transition a further seven incidents were reported in the previous reporting system, bringing the total incident reports for the quarter to 90. Driving incidents include near misses, where NRC staff have had to take evasive action to avoid other road users. In two incidents this quarter, this resulted in staff leaving the carriageway to avoid another vehicle on the wrong side of the road. Staff are reporting that the defensive driver training has been very helpful in driving with greater awareness.

Every incident report is investigated to determine what can be learned, and what can be done more safely. The “hierarchy of controls” assigns are order of best mitigation (eliminating the hazard) to less effective, creating a safer system of work that relies on staff using PPE effectively. The outcome of the investigations undertaken in this quarter shows the outcomes identified in Figure 2 below.

Staff reported 23 near misses and seven new hazards this quarter. This proactive reporting is encouraging.

Figure 2: the highest level of control applied to the hazard identified in the reported incident at the outcome of the incident investigation.

In the investigations where ‘no controls’ were added this indicates that existing controls are already appropriate, however, some incidents such as slips, trips and falls will always occur working in a dynamic field environment.

3. Events reported

90 incidents were reported in this quarter, compared to 55 in the previous quarter.

15 overspeed events were identified in ERoad for this period, plus two speeding tickets. NRC vehicles travel in excess of 100,000kms in a typical month. The number of incidents recorded represents an average of one speeding event per 28,080 kms driven this quarter. Speed limit changes on beaches have been implemented, but district councils improving communication of the limits to drivers on beaches is still in progress. NRC is taking an educative approach for staff where speed limits are not yet posted at the beach.

One minor injury report required a small change to a bracket which had caused a cut to a member of staff. When this incident was raised, multiple other staff members also reported they had received cuts/scratches from this bracket, but had not reported it. This example shows there is evidently still an issue with under reporting of incidents.

4. Events of interest

Note: the events of interest only detail high risk events, or events which affect large groups of people.

The following events are events of interest from the quarter October to December 2024:

Contractor incidents:

Aggressive person confronted contractor at managed forestry block whilst trespassing for unapproved hunting.

NRC staff incidents:

· Discomfort from workstations are addressed on an ongoing basis. Deskalators are routinely provided as a lower cost alternative to a standing desk when the need for a modified work station is identified. Deskalators create other issues for desk use, and are a cost compromise compared to standing desks.

· 10 incidents of minor cuts to hands through implements and on sharp objects in the environment

· There were seven aggressive person incidents where landowners or members of the public confronted staff during their work.

· There were three incidents of loads coming loose during transport within 21 vehicle reports.

· Two incident reports related to the building not being adequately secured at the end of the work day.

5. H&S Strategy work programme

Due to delays in the customisation build of Safety Champion, the health and safety team are behind the planned progress for implementation in some areas of the H&S Strategy.

· Safety Champion has some ability to track staff training for competency components. It may be more appropriate to use a bespoke HR package to perform this function, this is being investigated.

· Reporting from Safety Champion allows real time interrogation of incident/accident reports, and action outcomes by managers for their teams. This has improved the visibility of incident investigations for managers.

· Fixed term project support for the transition to Safety Champion has been appointed, which will allow the transition to Safety Champion to continue without impacting the H&S Advisor roles.

6. Legislation updates

The Health and Safety at Work Act 2015 is currently under review, consultation has closed. There is no date currently set for the outcome of this review to be published.

The Code of Practice for Temporary Traffic Management has been withdrawn and new guidance, the New Zealand Guide to Temporary Traffic Management has been issued. The new scheme is risk based and will allow a more nuanced approach to working in the road corridor. It can require less stringent conditions for work on very low volume roads, it will have little impact to the requirements for work on major roads. It does require NRC to identify any work that can be done in a different way, instead of exposing pedestrian-workers to work in the road corridor. Training will remain essential for staff.

Attachments/Ngā tapirihanga

Nil

Audit and Risk Committee item: 6.5

18 February 2025

TITLE:	Regulatory Services Quarterly Report
From:	Colin Dall, Pou Whakaritenga - Group Manager Regulatory Services
Authorised by Group Manager/s:	Bruce Howse, Pou Taumatua – Group Manager Corporate Services, on 11 February 2025

Whakarāpopototanga / Executive summary

This report covers the council’s consent processing and compliance monitoring functions/activities for the period 1 October to 31 December 2024. A separate report on formal enforcement activities is included in the Confidential section of this committee agenda.

The following is a high-level summary of our consent application processing and compliance monitoring functions/activities during the reporting period:

Consents

Metric	October 2024	November 2024	December 2024	Total
Applications received¹	39	44	32	115
Decisions issued²	79	84	101	264
Outside timeframes	0	0	0	0
Hearings	0	0	0	5³
Objections/appeals	0	0	0	4⁴

1 An application may include multiple activities which individually require a resource consent.

2 The number of decisions issued is based on the total number of activities that required a resource consent.

3 Two of the five hearings started in the previous financial year but finished in the current financial year.

4 There is also an appeal that had not been resolved that was lodged prior to 1 July 2023.

Of the applications in progress at the end of December 2024, 30 were received more than 12 months ago (four less than the previous reporting period).

Compliance Monitoring Events

Classification	Total	Full Compliance	Low Risk Non-compliance	Moderate Non-compliance	Significant Non- compliance
Air Discharge	42	41	1	0	0
Bore Consent	24	19	5	0	0
Coastal Discharge	42	32	3	7	0
Coastal Permit	160	131	26	3	0
FDE Discharge Permit	233	145	0	76	12
FDE Permitted Activity	66	49	0	14	3
Land Discharge	172	134	23	14	1
Land Use Consent	152	147	5	0	0
NES-CF	5	0	0	5	0
Water Discharge	129	74	21	30	4
Water Permit	83	79	1	3	0
Water Take	336	207	102	27	0
Period Total	1444	1058	187	179	20
Percentage		73.3	12.9	12.4	1.4
2024/25 Total	3347	2562	361	362	62
Percentage		76.5	10.8	10.8	1.9

Environmental Incidents

A total of 237 environmental incidents were recorded and investigated in the reporting period (84 in October, 73 in November and 80 in December). The following graph compares the number of environment incidents investigated for each main incident category with the mean (average) number of incidents investigated for the same category and reporting period for the previous 10-year period. The colour coding for the incidents investigated in the current reporting period gives the assessed scale of adverse effects of the incident.

Ngā mahi tūtohutia / Recommendation

That the report ‘Regulatory Services Quarterly Report’ by Colin Dall, Pou Whakaritenga - Group Manager Regulatory Services and dated 11 February 2025, be received.

Background/Tuhinga

Compliance ratings specified in this report are those recommended by the Ministry for the Environment’s “Best Practice Guidelines for Compliance, Monitoring and Enforcement under the Resource Management Act 1991” (2018):

Compliance grade

FULL COMPLIANCE with all relevant consent conditions, plan rules, regulations, and national environmental standards.

LOW RISK NON-COMPLIANCE. Compliance with most of the relevant consent conditions, plan rules, regulations, and national environmental standards. Non-compliance carries a low risk of adverse environmental effects or is technical in nature (e.g. failure to submit a monitoring report).

MODERATE NON-COMPLIANCE. Non-compliance with some of the relevant consent conditions, plan rules, regulations, and national environmental standards, where there are some environmental consequences and/or there is a moderate risk of adverse environmental effects.

SIGNIFICANT NON-COMPLIANCE. Non-compliance with many of the relevant consent conditions, plan rules, regulations, and national environmental standards, where there are significant environmental consequences and/or a high risk of adverse environmental effects.

Table 1: Applications Received 1 October to 31 December 2024

IRIS ID	Consents Required	Received Date	Applicant	Description
APP.046137.01	1	1/10/2024	Island Getaway Limited	New 4-ton swing mooring in Matawuwhi Bay. Proposed mooring is outside of the Mooring Zone.
APP.046138.01	1	1/10/2024	Salt Air Limited	New 4-ton swing mooring in Matawuwhi Bay, Bay of Islands.
APP.037581.01	2	2/10/2024	Hylands Ancient Kauri Limited	Replacement consents for discharges associated with a commercial wastewater treatment system at 505 Kerikeri Road, Kerikeri.
APP.046142.01	3	2/10/2024	Waiharara Hall Society Incorporated	Bore for domestic use at 31 Kaimaumau Road, Waiharara.
APP.046146.01	1	2/10/2024	Poroti School Board of Trustees	Earthworks for flood remediation at Poroti School at 673 Mangakahia Road, Poroti.
APP.002478.01	1	3/10/2024	Far North District Council	Take groundwater from five bores for public water supply purposes for Kawakawa
APP.046147.01	1	3/10/2024	Far North District Council	Discharge off spec treated water via stormwater network to land at 149 Pukepoto Road, Kaitaia
APP.046172.01	3	3/10/2024	Whangarei District Council - Waste & Drainage	Earthworks to construct a flood pump at Rawhiti Street, Whangarei
APP.046134.01	1	7/10/2024	WDC	Construction of a roundabout on, and adajcent to, SH 1, Springs Flat
APP.046152.01	3	7/10/2024	Maarten Paul Groeneveld and Natsuko Kameoka	Bore for domestic, stock and irrigation use at 3615 Horeke Road, Taheke
APP.046153.01	3	7/10/2024	David Alexander Gillett And Maria Alejandra Laxalde Novoa	Bore construction for domestic and stock use at 545 Wiora Road, Kerikeri
APP.046154.01	3	7/10/2024	Shane Vincent Horan	Bore for domestic use at 174A Houhora Heads Road, Kaitaia
APP.008964.01	4	10/10/2024	Kaipara District Council	To excavate sand from a foredune and beach locations at Baylys Beach, includes stream works and hard protection. Replacement of activities associated with AUT.044351
APP.037324.01	1	11/10/2024	Valentina Grigorevna Rondova	Replacement consent for discharge of domestic wastewater at 12 Jean Millington Lane, Maunu, Whangarei Deemed to be a permitted activity AUT.202577.01.01
APP.037337.01	2	11/10/2024	Guy Royce & Ann Denise Austin	Replacement consent to discharge domestic wastewater at 23 Ngunguru Heights Rise, Ngunguru
APP.046160.01	3	14/10/2024	Brandon Kyle Ralph & June Keitha & Danny Cherrington	Bore construction at 3070 State Highway 1, Waiharara
APP.046165.01	4	15/10/2024	Maunugold Limited	Subdivision works at 9-11 Cemetery Road, Maunu, Whangarei
APP.037327.01	1	16/10/2024	Neil Dawson & Raewyn Anne Newman	Replacement consent to discharge secondary treated domestic wastewater from Lot 7 at 25 Jean Millington Road, Maunu, Whangarei
APP.046168.01	1	16/10/2024	Cherished Pets Cremation Services NZ Limited	Discharge to air associated with a pet cremator at 140A Ngunguru Ford Road, Kiripaka
APP.046176.01	2	22/10/2024	Far North District Council	Discharges associated with a waste transfer station at 2 Enterprise Street, Kaikohe
APP.046177.01	1	22/10/2024	Te Aupouri Commercial Development Limited	Short term groundwater take at Salvation Road, Pukenui to fill a reservoir
APP.046131.01	1	23/10/2024	Harbourside Boat Works Limited	Discharges associated with a boat maintenance facility at 346 Port Road, Whangarei
APP.046178.01	4	23/10/2024	J Spiers	Retrospective consents for works in and around a wetland at 195 Ladore Road, Okaihau
APP.046179.01	3	23/10/2024	Far North District Council	Earthworks and associated activities for a stormwater network upgrade at multiple sites at Moerewa
APP.037602.01	2	24/10/2024	Mark Andrew & Denise Barnes	Replacement consent to discharge wastewater to land at 11 Marine Vista Heights, Tutukaka
APP.046182.01	3	25/10/2024	Tararua Wind Power Limited	Earthworks and associated activities for roading upgrades at Maitahi Road, Babylon Coast Road, State Highway 12 and State Highway 14 for transporting components to the Kaiwaikawe Wind Farm.
APP.046183.01	4	25/10/2024	Far North District Council	Earthworks to install WW main in flood zone at 5 Eden Terrace, 19 Bank Street to 3 Bonnett Road, Kaitaia.
APP.004387.01	1	31/10/2024	Mangawhai Beach Hideaway Park & H and H Foote & N Foote	Groundwater take for camping ground, Mangawhai Heads
APP.046184.01	3	31/10/2024	Mangapuriri Estate Limited	Works near a wetland at 574 Browns Road, Mangawhai
APP.046188.01	3	4/11/2024	Patrick James Dudley & Paula Slater	Bore construction at 1487 State Highway 1, Ohaihau
APP.046196.01	3	4/11/2024	Lodestone Energy Limited	Earthworks and associated activities for a solar farm at Hoanga Road and Danks Road, Dargaville
APP.019289.01	1	5/11/2024	Quail Ridge Country Club Limited	S127 change to site layout and disposal areas at Quail Ridge Country Club, Kerikeri
APP.046203.01	2	6/11/2024	Pare Rawiri Trust & M Taraeka	Wastewater discharge for papakainga at Kaitaia-Awaroa Road, Herekino
APP.046205.01	3	6/11/2024	The Salvation Army New Zealand Trust	Earthworks and associated activities for site development works in a flood hazard area at 36 North Park Drive, Kaitaia
APP.046208.01	3	6/11/2024	Edward Ross Smyth	Site development works in a flood hazard zone at 45 Windsor Way, Mangawhai
APP.005059.07	1	7/11/2024	Golden Bay Cement	S127 change to allow Refuse Derived Fuel (RDF) to be used as a fuel at Portland Cement Works, Whangarei
APP.046010.01	1	7/11/2024	David Milne & Margot Edwards	Jetty and associated rock groyne in the coastal marine area adjacent to 5 Moir Street, Mangawhai
APP.046209.01	1	7/11/2024	Northpower Limited	Works near wetlands at McKinley Road, Ruawai and Tikinui Slip Road, Te Kopuru associated with submarine cable replacement.
APP.002312.01	1	8/11/2024	Te Kihi Trust, Doubtless Trust, D P & P D Vendt, J G & G S Harrington & G Smith	Replacement consent to take water from a bore in the catchment of the Wheki Stream at Maungatapere
APP.046210.01	2	8/11/2024	Cornerstone Assets Limited	Discharge wastewater from a retail showroom and dwelling at 553 Kerikeri Road, Kerikeri
APP.046213.01	3	11/11/2024	NZTA - Waka Kotahi	Scour protection works in the bed of a stream Waiomio Stream, SH1, Waiomio
APP.046215.01	3	11/11/2024	Pukenui School Board of Trustees’	Bore construction for domestic and community supply at 35 Lamb Road Pukenui
APP.046216.01	3	11/11/2024	Adam Franklin & Janette Lindsay Neilson	Bore construction at 17 Edmonds Road, Kerikeri
APP.046218.01	1	12/11/2024	Wairahi Tracks Charitable Trust	Construct a shared path adjoining to, and within, a gumland wetland, 1411 and 1441 Cove Road, Mangawhai
APP.046220.01	1	12/11/2024	Northland Regional Council	Flood protection works at Wainui Valley Road, Wainui
APP.046221.01	1	12/11/2024	Northland Regional Council	Flood protection works in Te Ngaere
APP.046164.01	1	13/11/2024	Mr Christopher John Morris	Unauthorised structure in the coastal marine area adjacent to 65A Fosters Road, Mangonui
APP.046222.01	1	13/11/2024	P Cullinan	Earthworks in a flood zone at 106 Moir Street, Mangawhai
APP.046224.01	1	13/11/2024	Kauri Ruakaka Limited	Construction of a solar farm at 597 Port Marsden Highway, Ruakaka
APP.046225.01	2	14/11/2024	Summit Forests New Zealand Limited	Vegetation clearance at in the Honeymoon Forest located off Dutton Road, Peria
APP.046226.01	3	14/11/2024	Vitali Farm Company Limited	Earthworks within 10m of a natural wetland at 1509 Tinopai Road, Tinopai
APP.046227.01	3	14/11/2024	Taurima Taumata Limited	Bore construction for domestic use at McAdam Road, Waipu
APP.046235.01	1	18/11/2024	Fletcher Concrete & Infrastructure Limited	Take groundwater for commercial purposes at 6 Moir Point Road, Mangawhai Heads
APP.046236.01	1	18/11/2024	Cindy Jane Linder & Troy William Dawson	Take water from Awanui River for irrigation at 862 Gill Road, Kaitaia
APP.046237.01	3	19/11/2024	Noro Investments Lmited	Bore construction for domestic and stock use at St Marys Road, Waipu
APP.012962.01	2	20/11/2024	Muriwhenua Incorporation	Replacement consents for a marine farm and associated activities in Parengarenga Harbour (Ex Lease # 177)
APP.046240.01	1	20/11/2024	Northland Regional Council	Flood protection works at Mangamuka Marae, Iwitaua Road/State Highway 10, Mangamuka
APP.037325.01	1	21/11/2024	Christine Mary McDonald	Discharge secondary treated domestic wastewater to land at 16 Jean Millington Lane, Maunu.
APP.046241.01	1	21/11/2024	KiwiRail Holdings Limited	Works for stormwater drainage upgrade for flood protection south of Wahamiti Lane, Moerewa
APP.006153.02	1	22/11/2024	Hautope Trust & JID Rouse & SR King & BI Francis	S125 extension of lapse period to alter and extend a boat shed facility in the coastal marine area in Hatea River adjacent to Riverside Drive, Whangarei
APP.006154.02	1	22/11/2024	Hautope Trust & JID Rouse & SR King & BI Francis	S125 extension of lapse period to alter and extend a boat shed facility in the coastal marine area in Hatea River adjacent to Riverside Drive, Whangarei
APP.046250.01	2	25/11/2024	New Zealand Transport Agency - Waka Kotahi	Retrospective consent for emergency works between Piroa Stream Bridge and the intersection with Artillery Road, State Highway 1, Brynderwyn
APP.046251.01	1	25/11/2024	Fonterra Co-operative Group Limited	Take water from an unnamed wetland for use at the Maungaturoto dairy manufacturing site at Hurndall Street (State Highway 12), Maungaturoto
APP.046252.01	2	26/11/2024	Solid Production Limited	Discharge silage leachate to land from concrete pad at 147 Otakairangi Road, Riponui
APP.005424.01	4	27/11/2024	Kingfish Lodge 2016 Limited	Replacement consent for structures in the coastal marine area in Whangaroa Harbour
APP.011294.01	1	28/11/2024	Mangawhai Heads Management Limited	Discharge treated w/w to land at Mangawhai.
APP.007082.01	1	29/11/2024	First Blast 2020 Limited	Discharge contaminants to air at Port Road
APP.007145.01	1	29/11/2024	Whangarei District Council - Waste & Drainage	Discharge refuse and residual leachate to ground at Pohe Island closed Landfill.
APP.046259.01	1	29/11/2024	Baxter Family Trust and KO Baxter	Retrospective application for culvert installation which does not meet fish passage rules at 500 Waimate North Road and 39 Montrose Road, Kerikeri
APP.046264.01	1	29/11/2024	Pehiaweri B1B Ahu Whenua Trust	Papakainga development at 109 Ngunguru Road, Glenbervie
APP.010934.02	1	2/12/2024	Far North Holdings Limited	Early replacement of resource consents for Opua Wharf, Bay of Islands
APP.046265.01	1	3/12/2024	Meridian Energy Limited	Take groundwater at Rama Road, Ruakaka
APP.006818.01	1	4/12/2024	Avoca Lime Company (2010) Limited	To remove and place overburden, extract rock, and divert and discharge stormwater from a quarry, at Lovells Rd, Ruatangata West.
APP.042368.01	3	4/12/2024	Te Runanga O Whaingaroa	S127 change to earthworks for subdivision development at Ash Grove Circle, Haruru
APP.046272.01	1	9/12/2024	Whangarei District Council - Roading	Bridge over Waitaua Stream, Gillingham Road, Tikipunga
APP.046271.01	1	10/12/2024	Far North District Council	Coastal structures, earthworks, vegetation clearance to re-establish a section of the Pou Herenga Tai Twin Coast Cycle Trail, extending from Taumārere to Ōpua Cycle.
APP.007246.01	1	11/12/2024	Far North Holdings Limited	Renewal of discharge treated wastewater to land from industrial park Opua.
APP.007711.01	1	11/12/2024	Far North District Council	Renewal of discharge consent at Houhora Heads motor camp.
APP.046273.01	1	11/12/2024	BDO Pakihi Taitokerau Limited	Discharge consent for an on-site treatment system within 20 metres of an existing water supply bore at 14 Mackie Place, Matapouri.
APP.040361.01	1	12/12/2024	Tiri Avocados Limited	S127 change to take groundwater from a bore to irrigate an orchard at Heath Rd, Waiharara
APP.046280.01	1	12/12/2024	Willowridge Developments Limited	Subdivision works at 39 Aucks Road, Russell
APP.037376.01	1	13/12/2024	CJ Harold	Replacement consent to discharge secondary treated domestic wastewater to land at 2319 Whananaki North Road,
APP.046285.01	1	16/12/2024	Te Putahi Developments Limited	Earthworks in a high risk flood area at 435-437 Kamo Road, Whangarei
APP.013827.01	1	17/12/2024	Firth Industries Division	Discharge contaminants to air from concrete manufacturing at Dargaville.
APP.046286.01	3	17/12/2024	Jannene Harker	Bore construction for domestic use at 126 Sweetwater Road, Awanui
APP.046287.01	3	17/12/2024	Strataform Limited	Bore construction for domestic and irrigation use at 2958 SH10, Mangonui
APP.002344.01	1	18/12/2024	Mangawhai Golf Club Inc	Replacement consent to take groundwater for irrigation of golf greens and club house supply at Mangawhai Golf Club, 221 Molewsorth Drive, Mangawhai
APP.008755.01	1	18/12/2024	Greg Smith Engineering (2012) Limited	Replacement consents for dry abrasive blasting operations at 2 Day Street, Dargaville
APP.011643.01	1	18/12/2024	Green Valley Estate Limited	Replacement consent to take groundwater for irrigation at 47 Proctor Road, Poroti
APP.041713.04	1	18/12/2024	Ballance Agri-Nutrients Limited	Replacement consent to discharge stormwater from a high risk industrial and trade premise into Te Waiiti Stream associated with a bulk fertiliser storage depot at 223 Kioreroa Road, Whangarei.
APP.046296.01	1	18/12/2024	C Ranwell	Discharges for a new wastewater system at 13C Emay Crescent, Pahi
APP.046303.01	1	19/12/2024	Northland Regional Council	Earthworks for flood protection at Russell Road, Punaruku
APP.006240.04	1	20/12/2024	Pigeon Mountain Trustee Company Ltd & Halcyon Days Trustee Company Ltd	Alteration to existing jetty facility structures in Waipiro Bay, Bay of Islands
APP.007063.01	1	20/12/2024	Rudolphs Limited	Replacement consent for abrasive blasting and spray painting at Lower Port Rd, Whangarei
APP.014345.01	1	20/12/2024	Reids Ruawai Transport Limited	Removal of overburden and extraction of rock from quarry at Whitcombes Road, Ruawai
APP.046304.01	1	20/12/2024	Northland Regional Council	Earthworks for flood protection works - Kaeo Stage II Flood Works, Kaeo River
APP.004191.01	1	23/12/2024	Hikurangi Golf Club Inc	Replacement consent to take surface water for irrigation of greens at 231 Marua Road, Hikurangi
APP.046307.01	1	23/12/2024	Northland Regional Council	Flood protection works Pairatahi River/Whangatane Spillway, Awanui/Kaitaia associated with the Awanui Flood Scheme upgrades
APP.046310.01	1	23/12/2024	Far North District Council	Works to improve operation of the Kawakawa Wastewater Treatment Plant at 5630 Paihia Road, Kawakawa
APP.046311.01	1	23/12/2024	Glenn Alexander Emery	Bore construction at 530 Matapouri Road, Tutukaka
APP.003330.01	1	31/12/2024	WK & KE Brown Family Trust & Wayne Keith Brown & Kathryn Elizabeth Brown	Replacement consent to take from a bore for irrigation at 26 Simons Road, Poroti

Table 2: Consents Decisions Issued 1 July to 30 September 2024

IRIS ID	Consents Required	Description	Issue Date
AUT.046049.01.01	1	Misescu - Swing mooring in CMA at Wharf Road Mooring Zone at Whangaruru	1/10/2024
AUT.046069.01.01	3	IGNS Limited - Monitoring bore construction at Ari Ari Road, Pouto Peninsula	2/10/2024
AUT.046086.01.01	3	Holy - Bore for domestic and stock use at 1454 Purerua Road, Te Tii	3/10/2024
AUT.046103.01.01	3	Henwood - Bore construction for domestic use at 2884D SH10, Mangonui	3/10/2024
AUT.027140.01.02	1	Manawa Energy Limited - Discharge contaminants to air from the generation of electricity at Ruakaka.	3/10/2024
AUT.046031.01.01	4	Matatina Marae Trust - Earthworks for papakainga, Waipoua Settlement - NES FW	3/10/2024
AUT.046075.01.01		Greenstar Properties - Site development works at 10 Reservoir Rise, Whangarei	3/10/2024
AUT.046075.02.01	2	Greenstar Properties - SW diversion at 10 Reservoir Rise, Whangarei	3/10/2024
AUT.037936.02.02	2	Thornton: Discharge contaminants to air at Manawaora Road, Russell	3/10/2024
AUT.012697.01.02	1	Busck Concrete Limited - Discharge to air at Fertilizer Road, Whangarei	8/10/2024
AUT.046105.01.01	1	Roberts - MM4 swing mooring 4272 in CMA at Te Uenga Bay Mooring Zone, Bay of Islands	9/10/2024
AUT.046107.01.01	3	Firth Industries Ltd - Bore construction at Moir Point Road, Mangawhai Heads	10/10/2024
AUT.046115.01.01	3	Meridian Energy Limited - 5 g-water monitoring bores at Port Marsden H/W and Marsden Pt Rd, Ruakaka	10/10/2024
AUT.046104.01.01	2	Allen & Hunt - Domestic discharge at 312 Waiotoi Road, Ngunguru	11/10/2024
AUT.046114.01.01	4	Paparoa Gospel Hall Trust - Earthworks in flood zone at Franklin Road, Paparoa	14/10/2024
AUT.042456.01.02	3	Tararua Wind Power Limited - s127 EW for construction of a wind farm at Maitahi Road, Mamaranui	16/10/2024
AUT.046129.01.01	2	Bidfood Ltd - Discharge commercial WW at Kahikatearoa Lane, Waipapa	16/10/2024
AUT.046106.01.01	3	Carrington Farms Jade LP - Bore construction at Matai Bay Rd, Karikari Peninsula	21/10/2024
AUT.045652.01.01	5	Thornton and Goodwin - Site development earthworks at Millington Rd, Whangarei	21/10/2024
AUT.046142.01.01	3	Waiharara Hall Society Inc - Bore for domestic use at 31 Kaimaumau Road, Waiharara	24/10/2024
AUT.045919.01.01	4	West Road Farms Ltd - Earthworks in flood zone at Spains Road, Awanui	25/10/2024
AUT.046130.01.01	3	Kaipara District Council - Carpark upgrade at corner of Alamar Cr and Olsen Ave, Mangawhai Heads	29/10/2024
AUT.046017.01.01	1	Z Energy Limited - Discharge of stormwater to land for station upgrade at 570 SH 10, Taipa	29/10/2024
AUT.046152.01.01	3	Groeneveld and Kameoka - Bore for domestic, stock and irrigation use at 3615 Horeke Road, Taheke	30/10/2024
AUT.046153.01.01	3	Gillett and Novoa - Bore construction for domestic and stock use at 545 Wiroa Road, Kerikeri	30/10/2024
AUT.046154.01.01	3	Horan - Bore for domestic use at 174A Houhora Heads Road, Pukenui	30/10/2024
AUT.046087.01.01	2	Hilton-Jones - Domestic discharge to land at 45 Landowners Lane, Tutukaka	30/10/2024
AUT.046122.01.01	2	Howell - Discharge domestic WW at 9 Christie Close, Pataua North	30/10/2024
AUT.007161.01.03	9	Mangawhai Harbour Restoration Society Inc. - Maintenance dredging in CMA of Mangawhai Harbour	31/10/2024
AUT.046172.01.01	3	Whangarei District Council - Earthworks to construct a flood pump at Rawhiti Street, Whangarei	1/11/2024
AUT.002478.01.05	1	Far North District Council - Change to a Groundwater take for public water supply of Kawakawa	5/11/2024
AUT.043352.01.01	2	Kauri Mountain Farms Ltd - Refuse disposal at Kauri Mountain Road, Taiharuru	6/11/2024
AUT.046013.01.01	2	Main Road Properties Ltd - Commercial WW system at SH 12, Maungaturoto	6/11/2024
AUT.046160.01.01	3	Cherrington - Bore construction at 3070 SH 1, Northern Aupouri	8/11/2024
AUT.045728.01.01	4	Leventis - Place a hard protection structure landward of MHWS at Taemaro Road, Hihi	8/11/2024
AUT.012944.01.02	4	Carpenter Investments Limited - Marine farm in CMA in Waikare Inlet, BoI (ex lease # 124)	12/11/2024
AUT.012995.01.02	4	Carpenter Investments Ltd - Marine farm in CMA in Waikare Inlet, BoI (ex lease # 345)	12/11/2024
AUT.045713.01.01	4	Te Puna Topu O Hokianga Trust - Low flow water take from Waihopai River for irrigation at Mitimiti	12/11/2024
AUT.046120.01.01	2	Ngati Manawa Marae Trustees - Discharge WW to land from marae facilities at West Coast Road, Panguru	13/11/2024
AUT.046128.01.01	5	Shepherd Property Development Ltd - Subdivision works at Cemetery Road, Maunu, Whangarei	14/11/2024
AUT.046165.01.01	5	Maunugold Ltd - Subdivision earthworks at 9-11 Cemetery Road, Maunu, Whangarei	15/11/2024
AUT.046176.02.01	2	Far North District Council - Waste transfer station at Enterprise St, Kaikohe	15/11/2024
AUT.009980.01.02	4	Whangarei District Council - Tutukaka WWTP - Discharge to water	15/11/2024
AUT.046209.01.01	2	Northpower Ltd - Works in and near wetlands at Ruawai and Te Kopuru (NES-FW)	18/11/2024
AUT.037602.01.02	2	Barnes - Discharge domestic WW to land at Marina Vista Heights, Tutukaka	18/11/2024
AUT.046182.01.01	3	Tararua Wind Power Ltd - Road improvement earthworks for Kaiwaikawe Wind Farm, Dargaville	19/11/2024
AUT.046217.01.01	10	Kaipara District Council - Hard protection structures above MHWS at Seaview Rd, Baylys Beach	20/11/2024
AUT.046108.01.01	5	Tararua Wind Power Ltd - Earthworks near wetlands for Kaiwaikawe Wind Farm, Dargaville (NES-FW)	21/11/2024
AUT.007231.01.04	3	Kaipara District Council - Discharge WW to land at Glinks Gully WWTP, Rope Cr, Te Kopuru	22/11/2024
AUT.046183.01.01	4	Far North District Council - Earthworks to install WW main in flood zone at Bonnett Road, Kaitaia	25/11/2024
AUT.046218.01.01	2	Wairahi Tracks Charitable Trust - Earthworks in a wetland at Cove Road, Langs Beach - NES-FW	28/11/2024
AUT.046188.01.01	3	Slater and Dudley - Bore construction at 1487 SH 1, Okaihau	28/11/2024
AUT.046061.01.01	4	Mangawhai Hills Limited - Earthworks for Subdivision development at Cove Road, Mangawhai	29/11/2024
AUT.046177.01.01	1	Te Aupouri Commercial Development Ltd - Short term groundwater take at Salvation Rd, Pukenui	29/11/2024
AUT.045934.01.01	5	Twin Coast Highway LP - Onoing SW discharge for subdivision at Sands Road, Glenbervie	2/12/2024
AUT.046033.01.01	8	Robinia Investments Ltd - Jetty and floating pontoon in the CMA at Russell Wakapara Road, Russell	3/12/2024
AUT.046147.01.01	1	Far North District Council - Discharge to land at 149 Pukepoto Road, Kaitaia	3/12/2024
AUT.045770.01.01	3	Arco Group Ltd - Earthworks in flood hazard area at Saleyards Rd, Kauri, Whangarei	5/12/2024
AUT.046196.01.01	3	Lodestone Energy Ltd - Earthworks for a solar farm at Hoanga Rd and Danks Rd, Dargaville	5/12/2024
AUT.002312.01.05	1	Te Kihi Trust and others - Take groundwater take at Maungatapere	5/12/2024
AUT.046178.01.01	11	Spiers - Place and use culverts at Ladore Rd, Okaihau	6/12/2024
AUT.046010.01.01	2	Edwards & Milne - Jetty in CMA at 5 Moir St, Mangawhai	9/12/2024
AUT.046215.01.01	3	Pukenui School Board of Trustees - Bore for domestic and community supply at 35 Lamb Road, Pukenui	9/12/2024
AUT.046179.01.01	3	Far North District Council - Earthworks for stormwater network upgrade at Moerewa	9/12/2024
AUT.037337.01.02	2	Austin - Domestic on-site wastewater at Ngunguru Heights Rise, Ngunguru	9/12/2024
AUT.037581.01.02	2	Hylands Ancient Kauri Ltd - Commercial wastewater discharge at Kerikeri Road, Kerikeri	9/12/2024
AUT.045765.01.01	1	Norman - New swing mooring at Paroa Bay, Russell, Bay of Islands	10/12/2024
AUT.046205.01.01	3	The Salvation Army - Site development works at North Park Drive, Kaitaia	10/12/2024
AUT.046226.01.01	4	Vitali Farm Company Ltd - Earthworks within 10m of a natural wetland at 1509 Tinopai Road, Tinopai	10/12/2024
AUT.046227.01.01	4	Taurima Taumata Ltd - Bore construction for domestic use at McAdam Road, Waipu	12/12/2024
AUT.046237.01.01	2	Noro Investments - Bore construction for domestic and stock use at St Marys Road, Waipu	13/12/2024
AUT.046083.01.01	3	Summit Forests - Earthworks at Dutton Road, Peria	13/12/2024
AUT.046213.01.01	6	NZTA - Works in the bed of a stream Waiomio Stream, SH1, Waiomio	13/12/2024
AUT.046216.01.01	3	Franklin and Neilson - Bore construction at Edmonds Road, Kerikeri	16/12/2024
AUT.046184.01.01	3	Mangapuriri Estate Ltd - Works near a wetland at Browns Rd, Mangawhai (NES-FW)	16/12/2024
AUT.013576.01.04	5	MT Farms Pahi Ltd - Marine farm in CMA in Kirikiri Inlet, Kaipara Harbour (NES-MA)	17/12/2024
AUT.042368.01.02	4	Te Runanga O Whaingaroa - Subdivision works at Ash Grove Circle, Haruru	17/12/2024
AUT.004387.01.04	1	Mangawhai Beach Hideaway Park - Groundwater take for camping ground, Mangawhai Heads	17/12/2024
AUT.012962.01.04	4	Muriwhenua Incorporation - Marine farm in CMA in Parengarenga Harbour (Ex Lease # 177)	18/12/2024
AUT.046063.01.01	5	Heron Point Ltd - Site development earthworks at 47 Hihitahi Rise, Paihia (NES-FW)	18/12/2024
AUT.046208.01.01	4	Smyth - Site development works in flood zone at Windsor Way, Mangawhai	18/12/2024
AUT.013167.01.04	2	Oceans Resort Body Corporate 349622 - Groundwater takes at Oceans Resort at Marina Road, Tutukaka	20/12/2024
AUT.046236.01.01	1	Linder & Dawson - Take water from Awanui River for irrigation at Kaitaia	20/12/2024
AUT.038410.02.01	1	Sandstone Orchards Ltd Partnership - Take groundwater at Srhoj Road, Waiharara	23/12/2024
AUT.043505.01.01	1	Robert Campbell Trust - Groundwater take for irrigation at Big Flat Rd, Waiharara	23/12/2024

Attachments/Ngā tapirihanga

Nil

Councillor John Blackwell	Councillor Joe Carr
Councillor Jack Craw	Councillor Peter-Lucas Jones
Ex-officio Councillor Geoff Crawford	Independent Tangata Whenua member George Riley
Independent Tangata Whenua member Dee-Ann Wolferstan	Independent Consultant Jonathan Eriksen
Independent Risk Advisor Steve Watene

No.	Option	Advantages	Disadvantages
1	System A	Carries a lesser likelihood that the Chairperson of council could be determined by lot.	More complex.
2	System B	Simple system	Carries a higher likelihood that the Chairperson of council could be determined by lot.

Item No.	Item Issue	Reasons/Grounds
7.1	Confirmation of Confidential Minutes - 18 November 2024	The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(b)(ii).
7.2	Risk Management Activity Update	The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to protect information where the making available of the information would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information s7(2)(b)(ii).
7.3	Report on Litigation and Enforcement 01 October - 31 December 2024	The public conduct of the proceedings would be likely to result in disclosure of information, the withholding of which is necessary to protect the privacy of natural persons, including that of deceased natural persons s7(2)(a).

TITLE:	Confirmation of Minutes - 18 November 2024
From:	Margaret Knight, PA to Group Manager Corporate Services
Authorised by Group Manager/s:	Bruce Howse, Pou Taumatua – Group Manager Corporate Services, on 11 February 2025

TITLE:	Receipt of Action Sheet
From:	Margaret Knight, PA to Group Manager Corporate Services
Authorised by Group Manager/s:	Bruce Howse, Pou Taumatua – Group Manager Corporate Services, on 11 February 2025

TITLE:	Election of a Chairperson for the 18 February 2025 Audit and Risk Committee meeting
From:	Bruce Howse, Pou Taumatua – Group Manager Corporate Services
Authorised by Group Manager/s:	Bruce Howse, Pou Taumatua – Group Manager Corporate Services, on 03 February 2025

TITLE:	RMA Compliance, Monitoring and Enforcement Framework
From:	Colin Dall, Pou Whakaritenga - Group Manager Regulatory Services
Authorised by Group Manager/s:	Colin Dall, Pou Whakaritenga - Group Manager Regulatory Services, on 11 February 2025

TITLE:	Financial Report to 31 January 2025
From:	Taka Skipwith, Financial Accountant
Authorised by Group Manager/s:	Bruce Howse, Pou Taumatua – Group Manager Corporate Services, on 11 February 2025

TITLE:	Insurance Update
From:	Bruce Howse, Pou Taumatua – Group Manager Corporate Services
Authorised by Group Manager/s:	Bruce Howse, Pou Taumatua – Group Manager Corporate Services, on 07 February 2025